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Policy Oversight Group

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Restricted Area for Members of the Policy Oversight Group


Membership 2022/23

The Secretary to Council (Chair)

Dr Chris Twine

The Chief Information Technology Officer, or nominee

Raja Saleem Javaid

The Commercial Director, or nominee

Oliver Cooper

The Chair of Faculty of Arts, or nominee

Professor Rachel Moseley

The Chair of the Faculty of Science, Engineering and Medicine, or nominee

Professor Lorenzo Frigerio

The Chair of the Faculty of Social Science, or nominee

Professor Nick Vaughan-Williams

The Director of HR, or nominee

Geraldine Mills

The Director of Estates, or nominee

Duncan Stiles

The Academic Registrar, or nominee

Roberta Wooldridge Smith

The Director of Finance, or nominee

Pippa Glover

The Director of Social Inclusion, or nominee

Kulbir Shergill

The Director of Research Impact Services, or nominee

Dr Navdeep Bains

The Director of Health and Safety, or nominee

John Phillips

The Head of Governance Services

Katharine Gray
The Director of Wellbeing and Safeguarding, or nominee Appointee to be confirmed
The Director of Student Discipline and Resolution, or nominee Helen Knee

The Head of Compliance and Assurance

Kirsty Jenkins, Catherine McStay (job share)

One student representative nominated by the Students’ Union

Will Brewer (2023)

Chair of the Academic Freedom Review Committee (AFRC)

Dr Naomi Waltham-Smith (2023)

The Employee Relations and Policy Manager

Clare Phillips, Julia Strong (job share)

(The year after a member's name indicates that their term of office normally expires on 31 July of that year.)

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Purpose

To have strategic oversight, on behalf of the University Executive Board, of the University’s policies. The Policy Oversight Group will undertake consultation and ensure that each policy conforms to the University’s Policy Framework, complies with internal regulations and external legislation, and fulfils relevant compliance training and monitoring.

Terms of Reference

To approve:

1) Revisions to all existing University policies ensuring they comply with internal regulations and external legislation.

To recommend to UEB:

2) Consider and make recommendations on all new policies to ensure they conform to the University’s Policy Framework, are consistent, and do not impact, duplicate or conflict with, internal regulations and external legislation.

3) Review, in consultation with relevant committees and more widely, any compliance training, monitoring or recording required as part of policy implementation.

4) Review and develop the University’s Policy Framework on an annual basis.

5) Consider and recommend the annual audit of University policies, including any compliance monitoring requirement, to ensure the policies remain appropriate.

To receive from relevant committees (e.g. University Health & Safety Executive Committee, University Information Management Executive Committee this list is not exhaustive):

6) Proposals for revisions to policies for approval by this committee before publication of the policy.

7) Proposals for compliance training, monitoring and recording.

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Reporting Structure

The Policy Oversight Group reports to the University Executive Board.

Click here to see a diagrammatic representation of the Committee Structure.

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Secretariat

Secretary: Emma Jeavons, Assistant Registrar (Governance)

Assistant Secretary: Salma Ahmed, Administrative Officer (Governance)

Correspondence should be sent to policyoversightgroup@warwick.ac.uk.

The timetable for submission of reports to the Policy Oversight Group is available hereLink opens in a new window.

A completed report and coversheet should be submitted electronically as a Word document to policyoversightgroup@warwick.ac.uk 

Templates for reports should be requested from the email above.

If amendments to an existing policy or a new policy is being submitted, please ensure you complete the policy coversheet template.Link opens in a new window

The Secretariat will confirm when the paper has been approved, note any amendments required and confirm the paper number.

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Meetings

Dates of meetings of the Policy Oversight Group can be found within the University Committee Timetable.

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