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Senate Sub-Group

Membership 2020/21

Pro-Vice-Chancellor (Education) (Chair)

Professor Christopher Hughes

Co-Chairs of AQSC (Deputy Chairs)

Professor Andrew Clark

Professor William Curtis

External Advisory Consultant (Quality & Standards) Professor David Lamburn

Chairs of Faculty Boards (or their deputies)


Science, Engineering and Medicine

Social Sciences


Professor Penny Roberts

Professor Caroline Meyer

Professor Matthew Nudds

Faculty Education Committee Chairs (or deputies)


Science, Engineering and Medicine

Social Sciences


Professor Sarah Richardson

Professor David Davies

Dr Naomi Waltham-Smith

Academic Registrar Dr Chris Twine
Chief External Examiner Professor Denis Wright
Members to be co-opted for specific expertise (i.e. Chairs of FYBOE) TBC

The year after a member’s name indicates that their term of office expires on 31 July of that year.

In Attendance

Director of Education Policy & Quality
Exams Office Manager
Student Records Manager

Terms of Reference

1. To consider recommendations for appointment to the role of External Examiner against the criteria laid down for appointments (in relation to this extant term, the Chief External Examiner and Faculty Education Committee Chairs will not attend for these considerations).

2. To discharge responsibility on behalf of the Senate for consideration and approval of Pass Lists/Decision Record Logs (Undergraduate and Postgraduate), setting out awards to be made in the name of the University.

3. To consider recommendations from departmental Exam Boards for first year UG students in cases where these boards recommend that students should not proceed to the next year.

4. To uphold, reject or moderate the recommendations of the dept. exam boards to maximise the consistency of approach across academic departments.

5. To consider and comment on trends arising from analyses of student academic performance across the University.

6. To follow up on issues of concern to identify and address associated systemic problems.

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Reporting Structure

The Senate Sub-Group has delegated authority from the Senate.

Click here to see a diagrammatic representation of the Committee Structure.

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Secretary: Katharine Gray, Senior Assistant Registrar (Teaching Quality), Education, Policy and Quality 
Assistant Secretary: Geraldine Connelly, Assistant Registrar (Assessment), Education, Policy and Quality

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The Senate Sub-Group meets on at least three occasions over the summer period in order to:

  • Consider recommendations and ensure that the outcomes for all first year students are released at the same time in a consistent and systematic manner
  • Consider and approve pass lists to enable the conferment of final year undergraduate awards
  • Confirm the progression of postgraduate taught students to the dissertation phase or confer final awards.

Responsibilities of the Chief External Examiner

The responsibilities of the Chief External Examiner are as follows:

  • Attend meetings of the Senate Sub-Group with delegated authority from the Senate at which decisions on the approval of pass lists/DRLs for UG and PGT courses in relation to awards are made and ensure that those recommendations have been reached by means consistent with the University’s requirements and, if required, with the exceptional practice that the University has undertaken to address a force majeure (Reg. 41);
  • Provide advice and act as sounding board on the appropriateness of the University's approach to addressing the particular challenges presented as a result of force majeure circumstances, if required;
  • Ensure that the responsibilities of the SSG relating to oversight of students’ eligibility for an award are fully and properly discharged in accordance with the assessment conventions;
  • Receive the SSG data regarding courses and cohorts and participate in discussions at the SSG regarding course performance. These observations should be included in a Chief External Examiner report;
  • Report to the University on the effectiveness of the approach to assessment and the conduct of the SSG and any matters arising in accordance with the University’s requirements for such reports.