University Information Management Executive Committee
Terms of Reference
Restricted Area for Members of the University Information Management Executive Committee
Membership 2022/23 (subject to approval by UEB on 27 February 2023)
Chief Information and Transformation Officer (Chair)
|Raja Saleem Javaid|
Professor of Cyber Systems Engineering, WMG (Deputy Chair)
|Professor Carsten Maple|
Chair of the University Information Management Committee
The University Data Protection Officer,
|The Director of Human Resources||Geraldine Mills|
|The Director of Estates||James Breckon|
Commercial Director, or nominee
Director of Financial Strategy & Reporting
Vice-Provost and Chair of the Faculty of Science, Engineering and Medicine, or nominee
|Professor Lorenzo Frigerio|
|Vice-Provost and Chair of the Faculty of Social Sciences, or nominee||Professor Nick Vaughan-Williams|
|Vice-Provost and Chair of the Faculty of Arts, or nominee||Professor Rachel Moseley|
|Director of Research Impact Services||Dr Navdeep Bains|
|Director of Regional Engagement||Dr Andrew Todd|
|Head of Governance Services||Katharine Gray|
One member of professional services staff, appointed by the Registrar
|Director of Development||Matt Ferguson|
|One external independent member with expertise in the area, appointed by the UEB who may be a serving independent member of the Council||Jayne Nickalls (2025)|
|A student representative, appointed by the Students' Union||TBC|
Terms of Reference
a) The University Executive Board (UEB) on all matters relating to information management activities undertaken by the University including Information Governance, Data Protection and IT Security.
b) The UEB and the Senate on the legal obligations of the University in respect of information management, including obligations towards members of the public who might be affected by the activities of the University.
c) On the effectiveness of the University's arrangements for information management, and to make recommendations to the UEB.
d) Determine and disseminate action on information management matters to University management as and when required.
e) The UEB and the Audit and Risk Committee on institutional information management risks and control measures.
f) Reports from the University Information Management Committee and any relevant sub-committees, including the quarterly information management performance reports.
g) The outcomes of internal and external, audit and inspection reports in relation to information management, informing the UEB and the Audit and Risk Committee of any action plans.
h) At least annually, the University Information Governance, Data Protection and IT Security Policies, and recommend any changes to the UEB.
i) On an annual basis, institutional information management objectives.
j) Technical specifications and resource for all digital, architectural and information management projects over the value of £500k, with budgetary approval being sought from FGPC.
The University Information Management Executive Committee reports to the University Executive Board and to the Audit and Risk Committee. The University Information Management Committee is a sub-committee of the University Information Management Executive Committee.
Click here to see a diagrammatic representation of the Committee Structure.
Secretary: Annie Davey, Head of Administration, Information and Digital Group
Assistant Secretary: Chris Anderson, Senior PA (Information and Digital Group)
Papers for consideration by the University Information Management Executive Committee should be submitted to the Secretary two weeks in advance of the meeting at which they are to be considered. A completed paper and coversheet should be submitted electronically as a Word document to Information-Management@warwick.ac.uk
Please see the paper Link opens in a new windowand coversheet Link opens in a new windowtemplates for advice on when a cover sheet is required and how it should be set out.
The Secretariat will confirm when the paper has been approved, note any amendments required and confirm the paper number.
The Committee will meet quarterly. Dates of meetings of the University Information Management Executive Committee can be found within the University Committee Timetable.
The Timetable is published and updated online and should be referred to when verifying arrangements through the academic year.