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Services Student Information Centre

Frequently Asked Questions

Need to collect your campus or off-campus accommodation room key?

Please refer to our section 'Information regarding keys' 

Lost your room key?

Between 9 am and 5 pm a replacement key can be obtained via your Residence Hub or visit the Student Information Centre during our opening hours.

If you require a replacement once the Student Information Centre has closed please visit Community Safety Hub

If you require a spare key, please bring a photographic I.D. with you.

Need to pay your fees?

Please refer to Student Finance.

Lost your ID card or a returning student wanting to collect your new ID card?

Please refer to our opening hours for card collection Student Information Centre Opening Hours.

Any new or replacement University ID card issued will need to be activated for full access to work. Within 10 minutes of the card being printed please make sure it is held against any main entrance reader located on campus for approx: 10-15 seconds for an update to process. The reader will flash blue whilst updating and green when completed (if scanning on a building you have access to). Your card should then work.

For printing purposes, your card will take from 12 hours to 24 hours before it can be used.

Replacement ID cards are issued at University House Reception (1000 – 1500 Monday to Friday) and at the Student Information Centre (Ground Floor Senate House) between 0800 – 2000 Monday to Friday and 1000 – 1800 at the weekends and bank holidays.

There will be NO CHARGE to replace lost and stolen University ID cards for both Staff and Students.

New Starter Staff ID cards

These are issued at the Student Information Centre (Ground Floor Senate House) between 0800 – 2000 Monday to Friday and 1000 – 1800 at the weekends and bank holidays.

If you are visiting us to collect your first ID card, please make sure you know your seven digit ID number and have uploaded your photo beforehand. You will be required to show photo ID to us before we print your card.

We are unable to take photos at the desk and we do not provide lanyards.

The Student Information Centre cannot place access onto cards, we can only reprint, therefore if this is the service you require please enquire with your line manager/department.

Have a maintenance issue in your room?

Please complete the Online Fault Report it will then be directed straight to the Campus Cleaning Services Manager for your hall of residence.

Need a Student Status Letter?

You can now request a digital Certificate of Student Status via Student Records Online.

Need to collect your Graduation Certificate?

Certificates can be made available for you or a nominee to collect from the Student Information Centre, Senate House on request. If you have nominated someone else to collect your certificate, and have not already informed the Graduation team please contact Graduation to confirm the name of the person collecting it. Your certificate will only be issued to you or the named nominee on your record, so you must bring proof of identification (e.g. passport) when collecting your certificate, or your friend should bring theirs if collecting on your behalf. The maximum number of certificates that any one person can collect is five.

If you change your preferred certificate delivery method or the person collecting your certificate after the advertised closing date of registration, there may be a delay in delivering your certificate to the Student Information Centre ready for collection.

If you require proof that your award has been conferred by the Senate/Steering Committee before receiving your certificate, you may request a Confirmation of Award letter from the Student Information Centre. Letters can only be requested after the recommendation of the Board of Examiners has been approved by the University's Senate/Steering Committee. Please wait for confirmation of your award from Student Records before requesting one.

Contact us

If you have an inquiry that is not stated above and are unsure what to do, please call us on 024 765 22280 or email: studentinformationcentre at warwick dot ac dot uk.

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