The room booking process for returning undergraduates differs to the first year undergraduate application process. Returning undergraduates use our instant booking system and can choose an available residence and room profile at the time of booking.

After selecting an available residence and room profile, you'll receive your offer of accommodation. You'll need to sign your contract at the time of booking to officially secure your room.

We've put together a 7 step booking guide to help you navigate through the booking process.

We allocate returning undergraduate rooms on a first-come first-served basis.

The communities within each residence will naturally differ as our booking system will assign you to the next available room that matches the room profile you have selected to book. If you and your friends want to be allocated together, you have the option to request to live as a group with friends.

Students who wish to be allocated together with friends should nominate a group leader to complete our group request form on behalf of the group.

It's really important that the group leader only completes our group request form after all group members have successfully booked and signed a contract for the same residence and room profile.

Once all group members have successfully booked the same residence and room profile, the group leader should complete our group request form and note the details of the other students in the group who wish to be allocated together. We will do our best to keep all groups together, however it is not always possible and it is not guaranteed.

Please note: students requesting to live together as a group in Rootes Residence should bear in mind that there are different types of room which may be available at the time of booking. The majority of rooms are 'standard single' however there are also a number of 'small standard' rooms. We can only allow one student per group with a 'small standard' room booking as generally there is only one 'small standard' room on each floor in Rootes Residence.

Our group request form will close on Friday 14 March 2025.

Depending on availability there may be room profiles assigned when you look through the list of available options in the booking portal.

Room profiles may include quiet or single gender areas which can be selected. Please note however that we cannot guarantee that your living environment will be quiet as this is the responsibility of the students living in quiet areas. Please make sure you take this into consideration before selecting a quiet room profile.

Please see our Cancellation Terms for further information if you wish to cancel your booking.

It is also a condition of booking that you meet the eligibility criteria, so please ensure you meet the eligibility criteria prior to booking a room. If you have booked a room and are not eligible, your booking will be of no effect and your booking will be cancelled. If for any reason you no longer meet the eligibility criteria once you have booked a room, you are responsible for contacting to let us know. In any event, your booking will be cancelled.

If any sum owed by the student to the University in relation to the accommodation or any other accommodation, including previous accommodation, owned or managed by the University remains unpaid for more than 21 days after the date on which it fell due the University shall be entitled to terminate the Contract with immediate effect by serving written notice to terminate on the Student. For the avoidance of doubt and by way of illustration only, such termination could occur prior to the commencement of the Period of Residence if the Student owes sums to the University in relation to accommodation owned or managed by the University from a previous academic year.

We encourage students to book a room online using our booking portal. However, before you book a room please ensure you read through the important booking information for supported students with specific accommodation requirements. You'll need to ensure you get supported by Wellbeing and Student Support Services and book a suitable room online by the deadline Wednesday 18 December 2024.

If you do not get supported by the deadline we may find it difficult to find you a room on campus for the next academic year.

Please note: if you are supported by the deadline and we cannot meet your specific accommodation requirements in the residence you have booked, you may need to change to a room that meets your requirements which could be a different room at a different price or in a first-year undergraduate area.

If you are at all unsure about the booking process, please contact accommodation@warwick.ac.uk or talk to us at one of our upcoming Housing EventsLink opens in a new window.

Currently, we are not planning to offer our Self-Contained Flats as an option to book for the next academic year.

We would advise you to only book a room on campus once you know that you'll definitely be studying at Warwick's campus for the 2025/2026 academic year. Students intending to go on a placement next year should await until they know their plans before booking a room on campus. Please however bear in mind that rooms on campus are offered on a first-come first-served basis.

If you do book a room on campus and subsequently find out you will be going on a placement, you would still be a registered Warwick student during your placement and it is likely you won't be able to cancel your contract due to being outside of your 5 day cooling off period (see our cancellation terms for more information).

If you are unable to cancel in line with our cancellation terms, you'll need to find a suitable replacement to takeover your campus contract before we can release you from your contractual obligations.

We've put together a 7 step booking guide which should help you navigate through the booking process.

If after following this process you still need help, please feel free to come along to one of our Housing EventsLink opens in a new window to talk to us in person. Alternatively you can of course email accommodation@warwick.ac.uk and the team will endeavour to help you if you are experiencing issues with the booking process.