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Senate Sub-Group

Membership 2022/23

The Pro-Vice-Chancellor (Education) (Chair)

Professor Christopher Hughes

The Co-Chairs of AQSC (Deputy Chairs)

Professor Andrew Clark

Professor William Curtis

The External Advisory Consultant (Quality & Standards) Professor David Lamburn
The Academic Director (Postgraduate Taught) Lee Griffin

The Chairs of the Faculty Boards (or their nominee appointed in consultation with the Chair)

Professor Jeremy Ahearne (Arts)

Professor Steve Maggs (Science, Engineering and Medicine) (Until 30 December 2022)

Professor Rob Thornton (Science, Engineering and Medicine) (After 30 December 2022 (subject to approval by the Senate January 2023))

Dr Will Haywood (Social Sciences)

The Deputy Chairs of Faculty (or Deputy Chairs of the Faculty Education Committees)

Professor Sarah Richardson (Arts)

Professor David Davies (Science, Engineering and Medicine)

Dr Naomi Waltham-Smith (Social Sciences)

The Academic Registrar Roberta Wooldridge Smith (Interim)
The Chief External Examiner Professor Denis Wright (Until 30 December 2022)

The year after a member’s name indicates that their term of office expires on 31 July of that year.

In Attendance

Director of Education Policy & Quality
Exams Office Manager
Student Records Manager
Head of Policy and Governance (Secretary)
Senior Policy Advisor (Assessment) (Assistant Secretary)

Terms of Reference

1. To consider recommendations for appointment to the role of External Examiner against the criteria laid down for appointments (in relation to this extant term, the Chief External Examiner and Faculty Education Committee Chairs will not attend for these considerations).

2. To consider recommendations by Heads of Department for the appointment of members of Boards of Examiners for all taught courses.

3. To discharge responsibility on behalf of the Senate for consideration and approval of Undergraduate and Postgraduate Taught Decision Record Logs, setting out awards to be made in the name of the University.

4. To uphold, reject or moderate the recommendations of the departmental Examination Boards to maximise the consistency of approach across academic departments.

5. To follow up on issues of concern to identify and address any systemic problems.

6. To receive reports on specific actions taken by the Special Cases Committee.

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Reporting Structure

The Senate Sub-Group has delegated authority from the Senate.

Click here to see a diagrammatic representation of the Committee Structure.

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Secretariat

Secretary: TBC, Head of Policy and Governance

Assistant Secretary: Dr Lynne Bayley, Senior Policy Advisor (Assessment)

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Meetings

The Senate Sub-Group meets on at least three occasions over the summer period in order to:

  • Consider recommendations and ensure that the outcomes for all first year students are released at the same time in a consistent and systematic manner
  • Consider and approve pass lists to enable the conferment of final year undergraduate awards
  • Confirm the progression of postgraduate taught students to the dissertation phase or confer final awards.

A schedule of key dates relating to Student Administrative Services processes including dates of Senate Sub-Group meetings is available here: https://warwick.ac.uk/services/academicoffice/actcal/keydatesinfo/ 

Responsibilities of the Chief External Examiner

The responsibilities of the Chief External Examiner are as follows:

  • Attend meetings of the Senate Sub-Group with delegated authority from the Senate at which decisions on the approval of pass lists/DRLs for UG and PGT courses in relation to awards are made and ensure that those recommendations have been reached by means consistent with the University’s requirements and, if required, with the exceptional practice that the University has undertaken to address a force majeure (Reg. 41);
  • Provide advice and act as sounding board on the appropriateness of the University's approach to addressing the particular challenges presented as a result of force majeure circumstances, if required;
  • Ensure that the responsibilities of the SSG relating to oversight of students’ eligibility for an award are fully and properly discharged in accordance with the assessment conventions;
  • Receive the SSG data regarding courses and cohorts and participate in discussions at the SSG regarding course performance. These observations should be included in a Chief External Examiner report;
  • Report to the University on the effectiveness of the approach to assessment and the conduct of the SSG and any matters arising in accordance with the University’s requirements for such reports.