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Glossary


B

Bank Account change

Use the details amendment form to notify us of a change to the account into which you wish your salary to be paid.

Bus & Rail Passes

The University will purchase an annual bus or rail pass which you then pay for in 12 equal installments by a deduction from your pay

C

Childcare Vouchers

Joining the Computershare Voucher scheme for childcare vouchers scheme has now been extended to later in 2018 (date to be confirmed by HMRC).

Cut-off dates

Payroll cut-off dates

Cyclescheme

The University, via Cyclescheme, can purchase bicycles for employees seeking to commute to work by bike, on the agreement that the employee then repays the cost over a 12-month period from their gross pay which will produce tax and national insurance savings.

E

Exchange Rates

Standard monthly $ and € exchange rates are used on SAP.

Expenses Claim Form

Expenses must be claimed using either a downloadable excel version of FP16a or a pdf version of FP16a.

F

Forms

Expenses

Payroll : Variable payroll, Salaries payroll, Weekly payroll

Individuals not on a payroll

G

Give As You Earn

You can opt to have GAYE deductions from your pay

I

Interview expenses

Candidates can claim interview expenses on form FP16f

M

Mileage Allowances

Mileage allowances may be claimed when travelling on University business

N

National Insurance

Applying for an NI number

Employer NI rates

General information re employee's NI contributions can be found within guidance re take-home pay and guidance re your payslip

P

Payslip messages

See FAQs for details on requesting a payslip message

Per diems

Foreign subsistence may be reimbursed on a per diem basis, provided the place you are visiting is on the published list.

R

Removal/Relocation costs

Full details can be found on the removal page

S

Salary Costs

Current salary costs (including employer's NI & pension contributions)

Salary Scales

Current salary scales

Self-employment

Full details re the conditions that must be satisfied before paying anyone on a self-employed basis.

Subsistence Allowances

The actual costs of subsistence (up to certain maxima) may be claimed when travelling on University business.

T

Take-home pay

General guidance re take-home pay compared to your gross pay.

Tax Office

The University's tax reference is 190/U50. Other tax office details are on our homepage.

U

Union deductions

You may opt to have Trade Union membership fees deducted from your pay