Tell us more about you...

Care Experienced Student and Care Leaver Form

Warwick offers a wide range of pastoral, academic and financial support for students who come to study here. We also have a named contact for care experienced young peopleLink opens in a new window and independent students who are care leaversLink opens in a new window at the University so that you have a single point of contact both before you get here and during your studies.

Please complete the form below so that we can signpost you to the most appropriate support available.

Definitions of 'care experienced' and 'care leaver' status

Care experiencedLink opens in a new window: this means that you have been looked after for at least 3 months at any point in your childhood

Care leaverLink opens in a new window: this means that you are care experienced and that you were in the care of your local authority for at least 13 weeks at any time since the age of 14, and were in care on your 16th birthday

This care may have been provided in many different settings, including:

Living with foster carers
Living in a residential children's home
Being looked after at home under a supervision order
Living with relatives under a guardianship agreement
Being looked after before adoption (in the UK or abroad)

If you are under 19, have left care and have been living independently, we can also offer you additional support. Please email Emily and the Lifecycle Team at lifecycleteam@warwick.ac.uk if you have any questions about completing the form.

1. About you

Your UCAS ID:

Warwick Student ID number (if you know it):

Your first name:

Your preferred name (if this is different to your first name):

Your last name:

She/her

He/him

They/them

Prefer not to say

Your email address

Your date of birth:

2. About your course

Which Warwick course have you applied for?

2024

2025

Other

3. Further details and evidence

Yes

I have spent at least 3 months in care in the UK

I have spent at least 3 months in care abroad

I have been in care for at least 13 weeks since the age of 14, and was in care on my 16th birthday

I am a care leaver who has been in continuous full-time education and in receipt of Income Support and Housing Benefit under the age of 19

Other

When were you in care? Please tell us the approximate time you were in care:

Name of your Supporter, if applicable (this could be a Social Worker, Personal Adviser or School Contact, for example):

What is your Supporter’s role (e.g. Social Worker, Personal Advisor, Head of Year)?

Contact number for your Supporter:

Email address of your Supporter:

You will need to be able to provide evidence to support your circumstances – a signed letter or email from a Social Worker, Personal Advisor or School Contact confirming you have been in care prior to taking up your place at Warwick or evidence that you have been in receipt of Income Support and Housing Benefit during your post-16 education.

If you were adopted as a child, we are also able to accept other forms of evidence that confirm you were in care for 3 or more months (in the UK or abroad).

Please attach here:

Attach file

No files are currently attached.

4. Support and privacy statement

Accommodation

Funding/Bursaries

Mental Health and Wellbeing

Disability Services

Student Careers & Skills

Other

You can also find out more information about the support available online here:

Care experienced students

Independent students who are care leavers

Please let us know whether you are happy for us to share your information with relevant student support staff members:

Privacy notice

Privacy Notice

The table below and attached explains the ways in which we intend to process your personal data. Please read through this carefully.

We have endeavoured to provide this information to you in concise, transparent, intelligible and easily accessible form using clear and plain language. Please do not hesitate to contact us if you have any questions or if you require this information in an alternative format.

For further information on how we process personal data, please visit our website: www.warwick.ac.uk/privacy.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

Privacy Notice

This table explains the ways in which we intend to process your personal data.

Who we are:

University of Warwick, a royal charter company with registered number RC000678, with offices at University House, Kirby Corner Road, Coventry CV4 8UW

Our Data Protection Officer:

Director of Legal and Compliance Services

DPO@warwick.ac.uk

Our contact for this work:

Emily Cannon, Widening Participation Lifecycle Officer (emily.cannon@warwick.ac.uk)

The source from which your personal data originates:

The personal data will be collected directly from you.

The categories of your personal data that we will process:

Personal data will include: name, UCAS application ID, email address, time spent in care

The special categories of your personal data that we will process:

N/A

Our lawful basis for processing your personal data:

The processing is necessary for the performance of a task carried out in the public interest

Our purposes for processing your personal data:

The University of Warwick will process your personal data for the purposes of assessing your care experienced status which will determine your eligibility for support from the University.

Who we will share your personal data with:

Your personal data will not be shared or disclosed to any third parties external to the University of Warwick. However, within the University, your personal information may be shared with relevant colleagues such as: Admissions, Welfare, Accommodation, Careers & Skills, Student Funding and Disability Services.

Will we transfer your personal data outside of the United Kingdom:

Your personal data will not be transferred outside of the United Kingdom

Will we use automated means (e.g. profiling) to make decisions about you:

Are you obliged to provide this personal data:

How long will we keep your personal data:

We keep all personal data in accordance with our Information and Records Management Policy and the University Records Retention Schedule.

Your personal data will be retained while your learner relationship with the University continues and up to 2 years after it ceases. Holding data for this duration will enable us to offer ongoing support, information, advice and guidance from the University.

Your rights:

You have the right to request access to and rectification or erasure of personal data, or restriction of processing concerning you, or to object to processing, as well as the right to data portability. If our lawful basis for processing your personal data is your consent – you have the right to withdraw it at any time. To exercise these rights, please contact us by email at infocompliance@warwick.ac.uk.

You have the right to complain to the Information Commissioner’s Office, which can be contacted at www.ico.org.uk. If we fail to comply with your rights, you have the right to seek a judicial remedy.

For further information on how we process personal data, please visit our website: www.warwick.ac.uk/privacy.

Contact us

Emily Cannon

Widening Participation Lifecycle Officer

Email: