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Application Form for Research Ethical Approval

Please complete this application after discussion with your mentor. You should complete the questions firstly in a separate Word document.

2. In the box below, give a summary of what you aim to find out, how you will do this, including how you plan to collect data . For example, if you plan to undertake interviews, then please discuss where and how interviews will be conducted and how data will be recorded.  (500 words maximum)


3. Research Methods (required)
4. Will your research involve human participants. (required)
6. I confirm my study will not involve vulnerable participants/ military terrorists / extreme groups/ use of substances/ hard physical work or physically intrusive procedures. (Participants who are vulnerable e.g. children/ people with learning difficulties/ people with mental health problems/ young offenders/ people in care facilities). (required)
7. I confirm my research will not include participants under 18 (required)
8. I confirm my topic is not highly sensitive and will not involve people taking part in illegal activities or other activities that represent a threat to themselves or others (e.g. sexual activity/ criminal acts/ drug use or professional misconduct) nor will I encourage participants to discuss these topics. (required)
9. I confirm I will not offer rewards to participants (required)
10. I confirm there will be no financial or competitive gain from my research (required)
11. I confirm this research does not involve data sharing with companies or organisations outside the UK (required)

14. At the bottom of this form, attach your invitation message. 

This needs to include the following:

1) Indication this is a student project,

2) What the research is about

3) who can take part.

15. I confirm I will give my participants a participant information leaflet and consent form to complete before taking part in my study (required)
16. I confirm that participants will be told explicitly that they can leave the study without having to give reasons. (required)

17. Note: Interview participants must be able to withdraw at any time. Participants of a questionnaire cannot withdraw after they have submitted their form as their entry should be anonymous.

Attach your Participant Information Leaflet and Consent Form at the bottom of this form

18. Select IF you will be asking people for any of the following personal or special category data (select each that applies)
20. I confirm that ALL personal questions come with a choose not to disclose option. (required)
21. I confirm that ALL data will be anonymised (required)
22. I confirm that only Widening Participation staff and the project lead student(s) named on this paper will have access to the study data. (required)
23. I confirm I will store all data on my Warwick University Office365 account only (MS Forms and OneDrive is included) (required)
24. I confirm I will delete my raw data from the study at the end of the project after the data has been anonymised (although please note that the anonymised results may also be used in future as part of broader research/evaluation in areas related to Widening Participation within the University of Warwick). (required)

The Widening Participation Ethics Committee will need to review all documents which will be given to participants in your study. There may be more than one type of each document for each study i.e. multiple participant information sheets if there are different participant groups.

Upload any of the following:

  • Participant Information Leaflet
  • Consent Form
  • Invitation Email
  • Questionnaire(s)/Survey question(s)
  • Interview questions
Attach file
No files are currently attached.


The information in this form together with any accompanying information is complete and correct to the best of my knowledge and belief, and I take full responsibility for it.

I undertake to abide by the University of Warwick’s Research Code of Practice

I confirm my research is not funded by or in collaboration with a non-UK military organisation.

I confirm I am not transferring (physically, electronically or verbally) any technologies, material, equipment or know-how, to any non-UK organisation, that could be used to support the design, development, production, stockpiling or use of nuclear, chemical or biological weapon.

I understand that Widening Participation Ethics Committee grants ethical approval for projects, and that it is my responsibility to get approval and permission before starting the project.

I confirm I am familiar with and will conduct my project in line with the General Data Protection Regulation (GDPR) and Data Protection Act 2018 (DPA 2018), reporting any data breaches to the University’s Information and Data Director:

I understand that I must not begin research and related projects with human participants, their data or tissue until I have received full approval from Widening Participation Ethics Committee.

I understand that any changes that I would like to make to this study after receiving approval from Widening Participation Ethics Committee, require further review. As such they must be resubmitted to the committee via the online portal before such changes are implemented.


Privacy notice

The data on this form will be used as part of your application for research ethics. The date and time of your submission, and your identity (where submitted) will also be stored, but will not be used for any purpose other than the ethical approval process. Please see our Student Privacy Notice for further information.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at

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