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School of Engineering

New Project Request Form

Please complete this form fully for all new funding applications. For schemes which have a submission deadline, this form must be received a minimum of 3 weeks prior to the deadline in order to ensure that there is sufficient time for a costing to be generated, the proposal to be reviewed and all necessary pre-submission approvals to be completed.
Important note: no changes can be made to any costings with 1 week of the funders submission deadline.
Please contact Sarah Lewis if you encounter any technical difficulties with the form.
NOTE: Most text fields are mandatory. If you have nothing to request then enter 'NONE'.

If this is your first time completing this form, it is recommended that you read the guidance notesLink opens in a new window

Is Warwick leading the application? (required)
Is the Warwick share of the budget likely to exceed £1.5M? (required)
Do you require development support? (required)
 

*For schemes which have a submission deadline, this form must be received a minimum of 15 working days prior to the deadline in order to ensure that there is sufficient time for a costing to be generated, the proposal to be reviewed and all necessary pre-submission approvals to be completed.*


 
Do you require: (required)
RESOURCES REQUIRED
 

===*Existing Staff*===

 
===*New Staff*===
 

(6) Do you want to request relocation expenses for the PDRA/s listed?
 
===*Other Resources*===
 
OTHER CONSIDERATIONS
 

(11) Are you requesting a contribution from the School of Engineering towards the student’s stipend or fees? You must get approval from the HoR before this can be included in the final proposal. (required)

(12) Does this project require access to facilities in other Warwick Departments? e.g. the Scientific Computing Research Technology Platform (SCRTP), another Warwick RTP, microscopy facilities in Physics, WMG Battery Scale-Up Line etc. (required)
If yes, please contact the relevant facility manager to obtain an estimate of costs related to your project.
 

(13) Does this project require access to any other publicly funded facilities e.g. Diamond Light Source, EPSRC National Centre for III-V Technologies etc. (required)

(14) Are there any possible insurance issues with this project? (required)

(15) Intellectual Property (required)

(16) Does your research involve a non-UK funder, partner, or collaborator? (required)

(17) Will you be transferring any equipment, materials, or know-how *outside the UK? (required)

(18) Will any equipment, materials, or know-how be imported from the US or have originated in the US? (required)

(19) Have you been informed that any equipment, materials, or know-how is subject to the US Export Control regulations? (if receiving items from the original manufacturer it is advisable to check with them if US controls apply) (required)
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Edition 9

Guidance for form completion

Brief guidance is included below where appropriate. For full guidance and processes, visit the guidance page.Link opens in a new window

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(1) If Warwick is the lead institution, the School generally expects to see 15-25% PI time where the costs are recoverable.

(2) On projects with one or more Co-Is, the School generally expects to see 5–10% per Co-I, and to see a total for PI and Co-Is of at least 15% (e.g. PI 10%, Co-I 5%) where the costs are recoverable.
Example: Dr Bloggs start 01/10/14 6 months 10%

(3) For projects with experimental aspects, the School generally expects at least 10% workshop technician time where the costs are recoverable. If you require less than 10% for an experimental project you must provide a justification.

(4) For projects which utilise the cleanroom, the School generally expects to see a 20-40% cleanroom technician time included. You must provide justification if less than 20%.

(6) Please note that relocation expenses will only be included where funders rules permit Click here for the University's Relocation Policy.Link opens in a new window

(7)

(10) Example 1: Workshop to be held at Warwick, 3 days, 10 participants, £5000. Example 2: Publication costs, £2000 over life of project

(11) An email confirmation from the Head of School will be required for any School contributions.

(12) For projects requiring access to the SCRTP, indicate costs according to guidance on SCRTP webpage, usually calculated from the core- or GPU-hour unit costs. For projects requiring access to another Warwick RTP, follow guidance on the RTP FAQ. Indicate below too that your project is associated with the appropriate RTP. For projects requiring access to facilities located in other Warwick departments, the PI must obtain a costing estimate from the person responsible for the host facility.

(12) Click here for list of Science City funded facilitiesLink opens in a new window.

(13) For projects requiring the use of other publicly funded facilities or equipment, a costing estimate will need to be provided by the Facility. The PI will indicate on the New Project Request Form that the use of other publicly funded facilities is required.

(14) If your project has any link with the aerospace sector, you must check 'yes'. Click here for details of the University's insuranceLink opens in a new window

(15)

(16)

(17)

(18)

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