Course

You are accepted into the University for a given degree Course, and remain registered for that Course unless you make a successful application to transfer to another Course. If you are considering making a transfer you should in the first instance consult your tutor and then the Director of Studies (most transfers are now dealt with electronically without the need to fill in forms). It is possible to transfer to the three-year variant of a four-year programme at any time up to the start of the third academic year, although leaving it after the end of term 2 of the second year can give rise to complications in relation to project and option choice. A transfer from the three- to the four-year variant of a Degree Course (including 'with intercalated year' degrees) is in principle also possible at any time up until the start of the third academic year, but in practice, if you are receiving support from a student loan then a transfer has to be approved by the last day of term 3 of the first year if that support is to continue for all 4 years.

Modules

If you are a first year student, the University system will automatically register you for any core modules for the Course you are taking, but from weeks 1 to 3 in your first term you will need to register for the options you wish to take. This will be done on-line and instructions will be issued at the appropriate time.

If you are already a student at the University you are again automatically registered for your core modules. From weeks 1 to 3 of the autumn term you will have the opportunity to add option modules on-line.

You can check on the Regulations for your Course elsewhere on this website to make sure that your option registration satisfies those Regulations. Note that the eMR system does not check that your registration satisfies your Course Regulations. It is your responsibility to do this. You can register for more options than you need or intend to take as you will be able to delete surplus options at any time prior to a deadline which is a month or so before the start of the corresponding examination period (you will be notified in good time). If you change your Course after the start of the year you will need to re-register for a new set of modules appropriate to your new Course. This re-registration will include the core modules for your new Course as well as the options.

Between weeks 15 to 17 at the beginning of term 2 you can change your registration on-line by adding or deleting modules from your list. You should check that after any changes your registration still satisfies the Regulations: it is possible at this stage to de-register inadvertently from core modules, but the eMR system does not check the details of your registration for you. At the end of this period your module registration becomes your provisional examination registration and you will no longer be permitted to add modules to the list although deregistration is still possible.

Examination Registration

The Academic Office website lists the key dates relevant to examination registration.

You will be sent a print-out of your provisional examination registration. You should check this very carefully and inform us immediately of any errors. Examinations are held either early in term 3 ("April exams") or in the second half of the term ("main season exams"). You can delete from your list any module examined in the April exams up until the last day of term 2 (i.e. the end of week 24). Similarly you may delete any main season examination from your list up until the beginning of week 30. This de-registration is again done on-line.

You should consider very carefully the modules for which you are registered as each deadline approaches and make certain you are absolutely sure you wish to take them. Once the deadline has passed you become firmly registered for that set of modules and you are committed to taking them. If you do not attend the examination for a module for which you are registered you will be credited with a mark of zero for it. You are advised not to leave de-registration until the day of the deadline but to do it as soon as you have reached a decision.

If unforeseen and sufficiently compelling circumstances arise it is possible to de-register after a deadline with permission of the University (a case needs to be made by the Department to the Pro-Vice-Chancellor for Teaching). If you wish to de-register late in this way you should consult the Director of Studies, but note that you will need a very strong case.

You are advised to keep carefully all print-outs and emails received from the examinations office, so you can use them as evidence if you consider they have made a mistake (NB: errors are almost always due to students not the Exams Office!). Particularly important are the week 21 printout of your provisional exam registration.

Unusual Options

You may normally only register for options which appear in the option lists in the Course Regulations for the Course for which you are registered. You may, at the Department's discretion, register for other modules given by this or other departments, in which case these are termed Unusual Options. Permission to do this is not automatic, and you should therefore seek approval early before too much time has been invested in a module. On the other hand obtaining approval does not normally commit you to taking the examinations in that module. To get permission you should obtain an unusual option form from the Undergraduate Office and fill in the first part, and then get it signed by the module organiser in the department giving the module (usually the person actually giving the module), then your personal tutor, and finally the Director of Studies, in that order. You should appreciate that this is not a pure formality, and that each of these signatures has some significance, as follows:

• The module organiser, in signing the form, undertakes to arrange any special assessments or examination papers if the standard procedures prove inappropriate or unworkable (for example, the exam marks are required sooner than would be possible if you sat the normal paper, and so a special paper has to be set ).
• Your Personal Tutor, in signing the form, undertakes in the event of an examination clash to chaperone you between the end of the first of the clashing exams until such time as you can be delivered to the Examination Room to sit the second: overnight if necessary! The Examinations Office tries very hard to avoid exam clashes, but will not guarantee it in the case of unusual options.
• The Director of Studies' signature indicates that the Department approves your taking the option. You can include an Unusual Option in your pre-registration list without formal approval, but you will need to obtain this during the year. You are advised to check informally with the Director of Studies that Departmental approval is likely to be given before committing yourself.