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Physics A to Z

NB - information on many University procedures can be found by typing a key word into the search box in the top right-hand corner of any Warwick page.

A

Academic leave diary

Email your absenses to physicsadmin@warwick.ac.uk

Academic promotions

Promotion guidelines and criteria

Accident/incident/near miss reporting

Form for reporting accidents, incidents, or near misses

Administration

Departmental administration

Advance on travel expenses

How to obtain an advance to cover travel expenses

Alumni and Careers

Information for Physics students

Analytical Capability Guide

Current catalogue of available instrumentation and techniques available through Warwick Scientific Services

Annual Review (now known as Personal Development Review)

Information on Personal Development Review process and forms

Annual leave

Annual Leave provision, including statutory and customary holiday dates

Approved Suppliers

List of all university approved suppliers

Authorised Driver Registration Form

Link to the University process for setting up authorised drivers of University vehicles - Jacqui Hawkins is the "manager" for Physics.

B

Bullying, harrassment and dignity at work

Bullying, harrassment and dignity at work policy and procedures

C

Car hire

Details of current approved supplier for car hire

Car parking

Car parking

Career development for support staff

Career development for administrative and technical staff

Careers in Physics

News, Jobs and Career Opportunities in Physics

Catering

Menus for refreshments available to be delivered to University meetings.
Catering requests can be sent to physicsadmin at warwick dot ac dot uk along with a cost code.

Central Timetabling team (CTT)

Link to central timetabling and room bookings

Chemicals

Instructions on how to order chemicals in Opera

Christmas Dinner

Information regarding the departmental Christmas dinner.

Committee Structure

Information on the various Departmental Committees

Computers and Email support

IT support

Concur Expenses System

Direct link to Concur

Concur Guidance

Advice & guidance on how to use Concur

Conferences: How to register and pay

How to register and pay for conferences

Contract Research Staff

The Physics Contract Research Staff representatives are Aruni Fonseka and Reza Jalilikashtiban.

Contracts - non-research

Link to finance office guidance

Credit card use and orders

Guidelines for departmental credit card use and orders

D

Declaration of interests

Conflicts of Interest Policy & Procedure form

Dignity at Work

Dignity and Work Policy and contacts

Directions

Maps and directions to the Department of Physics.

E

Education Committee

Education committee membership, agendas, minutes, new modules log

Equality in Physics

Equality and diversity policies, procedures and projects.

Estates office

Estates office

Events calendar

Departmental events calendar, including seminars and meetings

Exam information for staff

Guidelines from the Staff Handbook

Expense claim

Making an expense claim

F

Finance Office forms and guides

Finance office resources

Financial Regulations (FinRegs) exceptions

Instructions for permissions needed for any expenditure that falls outside of the University's Financial Regulations

Financial regulations and procedures

Link to university's Financial regulations and procedures

Fire procedures

Fire procedure for Physics, Physical Sciences, MAS, and Millburn House.

First aiders

List of first aiders for Physics, Physical Science, MAS and Millburn House

G

General Ledger (GL) Codes

A list of common general ledger codes for expense claims

Grant application procedures

How to submit a grant application

H

Harassment

Departmental bullying and harassment policy and procedures

Health and Safety

Health and Safety for Physics

Holiday dates

Link to annual leave and customary/statutory days

Human Resources

Link to HR homepage

I

ITS helpdesk

Contact details for IT Services helpdesk

Ideate - Electronic Research Administration

Ideate system

Impact

Impact pages of the Physics Department

Impact Fund

Link to Warwick Impact fund website

Imports, Duty and import VAT
Imports, Duty and import VAT
Induction for Staff

Contains the induction procedures for new members of staff

Insurance - Travel

Information on Travel Insurance

Internal examiners - Physics staff experience

For use when completing the Nomination of Examiners form

L

Late working rules

Departmental rules on late working

Letterhead templates

University letterhead templates - a Physics Department stamp is available in P5.66

Library liaison

Information on departmental liaison with the Library

M

MPAGS Timetable

MPAGS Timetable

Management Committee

Link to the Physics Management Committee webpages

Materials Global Research Priority

Materials GRP

Maternity Leave - Staff

Information on maternity leave for staff

Maternity Leave - Students

Information on maternity leave and support for students

Mechanical workshop

Guidance to work in the mechanical workshop

Merit Pay

Guidance from central HR

Monthly activities through academic year

Activities and deadlines for Physics through the academic year

N

New starters

Information on new starters within the Department

New vendors
New vendors
Newsletter

Departmental newsletter - issued quarterly.

Nomination of Examiners

Part Two for completion by supervisors

O

OPeRA

e-Procurement System

OPeRA training

Moodle courses on how to use OPeRA

Open Access Publications of Journals

Information on open access, which refers to research literature that has been made freely accessible, publicly for anyone interested in the literature.

Open Data (Research Data Management)

Information on research data management, open data and data statements.

Outreach

Information on the department's Outreach activities.

P

PG Admissions Info (for Staff)

Noteworthy information regarding applications, DTG allocations, deadlines etc.

PGR Info for Staff

Important dates, feedback submission forms and useful information

Paternity Leave

Information on paternity leave for staff

Paying Conference fees

How to pay conference fees

Payroll and personnel forms

Payroll and personnel forms

Pendulum

Information and background for the Foucault pendulum and stunning floor design found in the entrance lobby of the Physics Department

Personal Development Review (PDR)

Information on PDR process and forms

Personnel salary costings

How to cost salaries for research grants and contracts

Petty cash
Petty cash
Photo album

Photos from Departmental Events

Post and courier instructions

Post and courier services

Poster Printing

Instructions on how to use the Physics poster printer.

Postgraduate Feedback Supervisors

PGs can check the name of their Feedback Supervisor

Postgraduate Next of Kin Details

Submit next of kin details in case of an emergency

Postgraduate Project Titles and Summaries Form

Submit Project Titles and a Summary

Postgraduate travel cost codes and budget

Log in to find your conference travel budget

Printer setup

Instructions on how to install printers on the network, including the photocopiers, for managed and unmanaged computers.

Prizes

Details of Prizes awarded to students from the Department of Physics

Project budget reporting
Project budget reporting
Promotions

Promotion information for Academic and Research Staff

Publications

Details of the Physics Department staff and students' publications

Purchase orders

How to raise a purchase order through OPeRA

Purchasing

How to purchase or pay for an item using OPeRA

Purchasing office (procurement)

Link to procurement and insurance

Q

Quemis

Quemis space and hazard management system.

Questionnaire Responses

Responses to Module Questionnaires

R

Recruitment and selection

Link to staff appointment procedures

Recycling
Recycling
Redeployment

Guidelines and forms for redeployment

Relocation Expenses

Details on how to claim relocation expenses

Research & Impact Services- contacts for Physics

Physics contacts in RIS

Research Committee

Webpage for the Physics Research Committee

Research Data Management (Open Data)

Information on research data management, open data and data statements.

Research Development Fund (RDF)

Link to RDF website

Research and Impact Services

RIS website

Research contract start and end dates

Contract information

Research grant applications and contracts

How to write a research grant and deadlines

Risk Assessments

Information and the procedure for carrying out risk assessments and link to risk assessment form

Room bookings and timetables

Room bookings and tmetables

S

Safety policy

Departmental policy on safety

Salary tables and costings
Salary tables and costings
Sale of equipment
Sale of equipment
Screens at Physics

Managing the Physics display screens

Security Services

Security Services- car parking, security, registering an outdoor event

Senior Performance and Remuneration Review

Links to SPRR process and forms

Software

List of software available at Warwick

Staff handbook

Information for staff members with tutees or teaching undergraduate modules

Staff meetings

General physics staff meeting

T

TRAC

Information about the Transparent Approach to Costing, the standard method used for costing in higher education in the UK.

Tabula

For monitoring student attendance

Taxis

Booking a taxi

Teaching

Education Committee, Staff Handbook, Teaching Duties, Teaching Questionnaires,

Teaching and Demonstrating

Role allocation lists/Timesheets/Rates of Pay

Tenders for large purchases

Information on tendering

Term Dates

University term dates

Terms and conditions of employment

Terms and conditions of employment

Timetables

Programme of study timetables

Travel insurance

You MUST notify the Department (via physicsadmin@warwick.ac.uk) of your travel arrangements ahead of the period of travel. This will ensure that anyone travelling will be more easily identified in the event of an emergency or natural disaster.

Travel: How to Raise a Purchase Order

Easy instructions on how to raise a PO for travel.

Travel: How to book travel

How to book flights, trains, taxis and accommodation

U

Undergraduate Teaching handbook

Information on UG teaching in the department

Undergraduate Vacation Projects (URSS)

Information about our summer UG vacation projects

University bank details

Bank account details (and other useful financial information) for the University.

V

VAT

VAT and import duty

VAT Number

University VAT Number and other financial details.

Vehicle rental

Details of current approved supplier for car hire

Vendors

Setting up a new vendor

Visiting students

Information for visiting postgraduate students (Graduate school)

Visitor Parking

Information on parking arrangements for visitors

Visitors

How to appoint a visitor

W

Warwick Research Archive Portal (WRAP)

WRAP is the University of Warwick’s institutional repository. It is a full-text, open access service showcasing and preserving research outputs of the Warwick community. The link here gets you to information on how to use WRAP. A direct link is wrap.warwick.ac.uk.

Waste Disposal

Guidance on safe disposal of waste (including radioactive and chemical) in Physics.

Welfare and Communication Group

Welfare and Communication Group

What's new on the Physics website
What's new?
WiFi access

Instructions on how to access the various WiFi options on campus.

Work experience

Work experience in the Physics department

Work/life balance

Tips on how to monitor your work/life balance.

Working in Physics

Useful links relevant to working in the Physics department

Working patterns

Working patterns for support staff

Workload algorithm

Information on allocation of teaching duties