Physics A to Z
NB - information on many University procedures can be found by typing a key word into the search box in the top right-hand corner of any Warwick page.
- Academic leave diary
Email your absenses to firstname.lastname@example.org
- Academic promotions
Promotion guidelines and criteria
- Academic staff: useful links
Useful links and information for academic staff
- Accident/incident/near miss reporting
Form for reporting accidents, incidents, or near misses
Useful links to departmental administration
- Alumni and Careers
Information for Physics students
- Annual leave
Annual Leave provision, including statutory and customary holiday dates
- Annual Review (now known as Personal Development Review)
Information on Personal Development Review process and forms
- Approved Suppliers
List of all university approved suppliers
- Bullying, harrassment and dignity at work
Bullying, harrassment and dignity at work policy and procedures
- Career development for support staff
Career development for administrative and technical staff
- Careers in Physics
News, Jobs and Career Opportunities in Physics
- Car hire
Details of current approved supplier for car hire
- Car parking
Menus for refreshments available to be delivered to University meetings.
Catering requests can be sent to physicsadmin at warwick dot ac dot uk along with a cost code.
- Central Timetabling team (CTT)
Link to central timetabling and room bookings
Instructions on how to order chemicals in Opera
- Christmas Dinner
Information regarding the departmental Christmas dinner.
Physics department colloquium
- Committee Structure
Information on the various Departmental Committees
- Community Safety
Link to Community Safety- for security matters
- Computers and Email support
- Concur Guidance
Advice & guidance on how to use Concur. To go directly to Concur visit http://warwick.ac.uk/concur, or type "Concur" in the search box at the top of the page.
- Conferences: How to register and pay
How to register and pay for conferences
- Conference support fund
Conference care fund available to staff via the central fund, and to Physics postgraduate students by emailing email@example.com
- Contract Research Staff
The Physics Contract Research Staff representatives are Antoine Allard and Reza Jalilikashtiban.
- Contracts - non-research
Link to finance office guidance
- Credit card use and orders
Guidelines for departmental credit card use and orders
- Declaration of interests (FP1)
Conflicts of Interest Policy & Procedure form
- Dignity at Work
Dignity and Work Policy and contacts
Maps and directions to the Department of Physics.
- Education Committee
Education committee membership, agendas, minutes, new modules log
- Equality in Physics
Equality and diversity policies, procedures and projects.
- Estates office
Estates office - report a fault or maintenance request
- Events calendar
Departmental events calendar, including seminars and meetings
- Exam information for staff
Guidelines from the Staff Handbook
- Expense claim
Making an expense claim via Concur
- Export control
University pages on export control
- Finance Office forms and guides
Finance office resources
- Financial regulations and procedures
Link to university's Financial regulations and procedures
- Financial Regulations (FinRegs) exceptions
Instructions for permissions needed for any expenditure that falls outside of the University's Financial Regulations
- Fire procedures
Fire procedure for Physics, Physical Sciences, MAS, and Millburn House.
- First aiders
List of first aiders for Physics, Physical Science, MAS and Millburn House. See M for mental health first aiders.
- Grant application procedures
How to submit a grant application
Departmental bullying and harassment policy and procedures
- Health and Safety
Health and Safety for Physics
- H&S Mandatory Training Record
Training record for the three mandatory H&S trainings as specified in the Leadership and Management document
- Human Resources
Link to HR homepage
- Ideate - Electronic Research Administration
Impact pages of the Physics Department
- Induction for Staff
Contains the induction procedures for new members of staff
Information on the University's insurance policies, including travel, motor, employers' liability, and public liability.
- Internal examiners - Physics staff experience
For use when completing the Nomination of Examiners form
- IT policy
University policy on use of IT and computing facilities.
- ITS helpdesk
Contact details for IT Services helpdesk
- Late working rules
Departmental policy on lone/out of hours working
- Letterhead templates
University letterhead templates - Physics headed paper and a Physics Department stamp are available in P5.66.
- Library liaison
Information on departmental liaison with the Library
- Management Committee
Link to the Physics Management Committee webpages
- Maternity Leave - Staff
Information on maternity leave for staff
- Maternity Leave - Students
Information on maternity leave and support for students
- Mechanical workshop
Guidance to work in the mechanical workshop
- Mental health first aid
List of mental health first aiders for the Physics department.
- Merit Pay
Guidance from central HR
- MPAGS timetable
Timetable for the Midlands Physics Alliance Graduate School (MPAGS).
The Pendulum, our Departmental newsletter - issued quarterly.
- New vendors
How to set up a new vendor
- Notice of overseas travel
Notice of overseas travel
- Open Access Publications of Journals
Information on open access, which refers to research literature that has been made freely accessible, publicly for anyone interested in the literature.
Information on the department's Outreach activities.
- Overseas travel (Notice of)
Webform to complete before beginning any overseas travel on University business
- Paternity Leave
Information on paternity leave for staff
- Payroll and personnel forms
Payroll and personnel forms
Information and background for the Foucault pendulum and stunning floor design found in the entrance lobby of the Physics Department
- Personal Development Review (PDR)
Information on PDR process and forms
- PGR- Information for staff
Important dates, feedback submission forms and useful information for staff supervising PGR students
- Photo album
Photos from Departmental Events
- Physics Days
"Physics Days at Warwick" are academic meetings, proposed and organized by members of the Physics Department at Warwick and their friends, to further the vision of Warwick as an exciting place to do science.
- Post and courier instructions
Post and courier services
- Poster Printing
Poster printing via Warwick Print
- Postgraduate Admissions Info (for Staff)
Noteworthy information regarding applications, DTG allocations, deadlines etc.
- Postgraduate Next of Kin Details
Submit next of kin details in case of an emergency
- Postgraduate Project Titles and Summaries Form
Submit Project Titles and a Summary
- Postgraduate supervisors
Information on supervision
- Postgraduate travel cost codes and budget
Log in to find your conference travel budget
- Printer setup
Instructions on how to install printers on the network, including the photocopiers, for managed and unmanaged computers.
Details of the annual prizes awarded to undergraduate students by the Department of Physics. Details of internal and external prizes awarded to postgraduate students can be found here.
Promotion information for Academic and Research Staff
Link to publication records on WRAP
How to purchase or pay for an item using OPeRA
- Purchasing office (procurement)
Link to procurement and insurance
Quemis space and hazard management system.
- Questionnaire Responses
Responses to Module Questionnaires
- Recruitment and selection
Link to staff appointment procedures
Guidelines and forms for redeployment
Preparation for REF2021
- Relocation Expenses
Details on how to claim relocation expenses
- Research Committee
Webpage for the Physics Research Committee
- Research Data Management (Open Data)
Information on research data management, open data and data statements.
- Research Development Fund (RDF)
Link to Warwick RDF website
- Research grant applications and contracts
How to write a research grant and deadlines
- Research & Impact Services
- Research & Impact Services- contacts for Physics
Physics contacts in RIS
- Risk Assessments
Information and the procedure for carrying out risk assessments and link to risk assessment form
- Room bookings and timetables
Room bookings and tmetables
- Salary tables and costings
- Salary tables and costings
- Screens in Physics buildings
Managing the Physics display screens
- Senior Performance and Remuneration Review
Links to SPRR process and forms
- Sickness reporting
Instructions for staff to report their own illness absence through SuccessFactors, the University's HR tool.
List of software available at Warwick
- Staff handbook
Information for staff members with tutees or teaching undergraduate modules
- Staff meetings
General physics staff meeting
- STEM Grand Challenge
Physics updates on STEM Grand Challenge
For monitoring student attendance
Booking a taxi
Education Committee, Staff Handbook, Teaching Duties, Teaching Questionnaires,
- Teaching and Demonstrating
Role allocation lists/Timesheets/Rates of Pay
- Tenders for large purchases
Information on tendering
- Term Dates
University term dates
- Terms and conditions of employment
Terms and conditions of employment
Programme of study timetables
Information about the Transparent Approach to Costing, the standard method used for costing in higher education in the UK.
- Training record
Data reveal page for completion dates of core H&S training modules
- Travel and Expenses
Guidance on various areas regarding travel and expenses
- Travel insurance
Link to University travel insurance pages.
- UK Export Control
Export Controls aim to limit proliferation of weapons of mass destruction (WMD) and counter international threats.
- Undergraduate Teaching handbook
Information on UG teaching in the department
- Undergraduate Vacation Projects (URSS)
Information about our summer UG vacation projects
- University bank details
Bank account details (and other useful financial information) for the University.
- VAT Number
University VAT Number and other financial details.
- Vehicle rental
Details of current approved supplier for car hire
Setting up a new vendor
- Visiting students
Information for visiting postgraduate students (Graduate school)
- Visitor Parking
Information on parking arrangements for visitors
How to appoint a visitor
- Visualiser Bookings
- Warwick Research Archive Portal (WRAP)
WRAP is the University of Warwick’s institutional repository. It is a full-text, open-access service showcasing and preserving research outputs of the Warwick community. The link here gets you to information on how to use WRAP; to go directly to WRAP visit http://warwick.ac.uk/wrap
- Warwick Scientific Services
Warwick Scientific Services (WSS) is a centre of excellence based at University of Warwick, delivering cutting-edge world-class scientific services, technical measurement solutions, innovative translational research, and knowledge and training services to businesses
- Waste disposal
Guidance on safe disposal of waste (including radioactive and chemical) in Physics.
- Welfare and Communication Group
Welfare and Communication Group
Wellbeing resources for staff.
- Wellbeing support for employees
HR offers an Employee Assistance Programme service, delivered by an organisation called Health Assured, which provides a complete support network that offers expert advice and compassionate guidance 24/7, covering a wide range of issues.
- What's new on the Physics website
Recent updates to the Physics website (automatically generated)
- WiFi access
Instructions on how to access the various WiFi options on campus.
- Work experience
Work experience in the Physics department
- Working in Physics
Useful links relevant to working in the Physics department
- Working patterns
Working patterns for support staff
- Workload algorithm
Information on allocation of teaching duties