Considering becoming a Physics Student Ambassador?
Do you enjoy sharing your passion for Physics with others?
Are you confident communicating with different types of people?
Are you interested in developing your leadership and public engagement skills?
Can you manage your time effectively alongside your studies?
Click on the tabs below for additional details
Thinking About Becoming a Physics Student Ambassador? Here’s Why You Should!
Being a Physics Student Ambassador is a rewarding opportunity with a range of valuable benefits.
This is a great opportunity to represent your department, share your enthusiasm for Physics and to add some experience to your CV.
You will enjoy flexible working hours and competitive pay, allowing you to fit the role around your studies. It is a great way to build confidence and develop skills such as communication, teamwork, and leadership.
This role will involve:
Helping to run in-department events including help with setting up and packing up at the end of the event.
Talking to prospective students and their parents on events such as Open Days and Offer Holder Open Days.
Conducting guided Campus tours.
Supporting new students by providing a friendly and inclusive welcome.
Outlining core information about our courses.
Offering guidance and practical tips about university life.
Being involved in Q&A sessions.
If you are interested in becoming a Physics Student Ambassador, please complete the sign-up form.
Kindly note that the form is available only during active recruitment periods. Once recruitment closes, the form will remain inaccessible until new events/opportunities are announced for current Ambassadors
*Before you can begin working as a Student Ambassador, you must be registered with Unitemps and have a valid Right to Work check in place.*
Further details can be found under the 'Unitemps - Registration & Process' and 'Unitemps - Payments' tabs.
Before an event, you will be asked to complete our availability form. You may not be required to work every event you are available for, confirmation will be sent via email. We do keep records to ensure the events worked are distributed fairly between our ambassadors.
Student Ambassadors have played a vital role in supporting a broad spectrum of departmental events. These examples below highlight instances where we may ask for ambassadors to be involved in:
Once you have been offered a role, you will receive a link from Unitemps to activate your role. Please be aware that the link is time sensitive.
Before you start working you must contact the Unitemps to arrange an eligibility to work check and to provide your national insurance number, passport/birth certificate and the bank details for the account in to which you wish to be paid.
You cannot start an assignment until we have seen your proof of right to work.
Home Office Online Record Checks
If you are working under a visa (such as Settled Status, Pre-Settled Status or Student Visa) then you will normally be able to prove right to work using a Home Office Online Record Check. To do this you will need complete a form provided to you by your branch andrequest a Share Code from the Home Office.
The form and code should be returned to Unitemps who will then arrange a right to work interview to complete the check. Please note that certain types of visas (such as Student Visas – see below) will require extra additional documentation as well.
UK or Irish nationals along with visa holders who do not have a Home Office account should provide physical documents
For a list of accepted documents and further information regarding your Right-to-Work check, please refer to the Unitemps website
In addition to the documentation described above you will also need to provide evidence of the term dates for your course and a student status letter. Please be aware that the term dates for your course may not match the standard term dates at Warwick.
Student Visa working restrictions
If you are working under a Student visa, there are strict rules on the hours that you are permitted to work depending on whether you are working during or outside of your term dates. Please be aware that, depending on the level of your course, the University term dates may not apply to you and further documentation may be required.
Any questions regarding your Right to Work check, please email .
Timesheets and Payroll
When you work for Unitemps you will need to enter the hours you work onto timesheets via the Unitemps website. This needs to be submitted within 4 weeks of the event.
To submit saved timesheets, you will need to log in and visit the “Timesheets” section of your dashboard. You can use the filter to view all saved timesheets, and select the one that you would like to submit. Once you have opened the timesheet, scroll down and select “Submit”.
Timesheets must be submitted weekly by midday on Monday for the previous week’s shifts so that your manager has time to authorise your timesheet.
Monthly submission deadlines for Warwick are listed below.
Month
Timesheet Deadline
Pay Date
September
15/09/2025
30/09/2025
October
13/10/2025
31/10/2025
November
10/11/2025
28/11/2025
December
08/12/2025
19/12/2025
You will be paid monthly into your nominated bank account on the last working day of the month
Late timesheets will not be paid until the following month’s payroll so please contact Unitemps if you foresee any difficulties with timesheets not being submitted or authorised in time.
Payslips will be available on our online payslip portal. Details on accessing the portal will be sent to you when you are set up on payroll.
Any queries related payroll, please email or call 02476 150266.
