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Data Protection and Privacy Group (Disestablished)

In 2020, the Data Protection and Privacy Group was disestablished. This page remains live to provide an archive. Where members are no longer in a particular role their name has been removed.

The University Information Management Executive Committee advises the University Executive Board (UEB) on all matters relating to information management activities undertaken by the University including Information Governance, Data Protection and IT Security.

The University's Security and Information Management web pages can be found here.

 Jump down to MembershipMembership
Jump down to Terms of ReferenceTerms of Reference
Jump down to Reporting StructureReporting Structure
Jump down to SecretariatSecretariat
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Membership 2018/19

The Registrar (Chair)

Rachel Sandby-Thomas

An Independent Member of the Audit and Risk Committee


The University Data Protection Officer (Director of Information
and Data Compliance)

Current DPO information here

The Director of IT

Mike Roberts

The Academic Registrar Dr Chris Twine
The Human Resources Engagement Director Representation has changed

The Director of Research and Impact Services

Catherine Cochrane

The Head of Campus Security

Mark Kennell

Three Academic Representatives, nominated by the Faculty Chairs:

Arts TBC
Science, Engineering and Medicine Dr David Davies (WMS)
Social Sciences Professor Jeremy Smith (Economics)
A representative from Warwick Medical School, where such individual is not otherwise a member of the Committee Not applicable (see above)

Note: The year after a member's name indicates that their term of office expires on 31 July of that year. Independent members can change annually.

In Attendance

Peter Jackson, Information Security and Compliance Adviser

Laura du Plessis, Associate Director (Communications)

Stephen Shaw, Service Owner (Core Infrastructure)

As required – Finance, Legal and Compliance, Institutional Resilience

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Terms of Reference

(a) To support and challenge the operationalisation of data protection activities.

(b) To facilitate the identification and resolution of challenges associated with implementation and maintenance of General Data Protection Regulation (GDPR) compliance activities.

(c) To promote co-operation between the University and its employees and students on all matters relating to the handling of personal data and privacy issues.

(d) To provide advice and support on the development and implementation of institutional data protection and privacy compliance policies, guidance and associated protocols and procedures.

(e) To comment upon the University’s strategic objectives and action plans, and to review progress on these.

(f) To assure the Steering Committee and the Audit and Risk Committee of issues relating to the management of data and privacy across the University.

(g) To raise awareness of data protection and privacy compliance by acting as an ambassador and seeking to influence working practices across the University.

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Reporting Structure

The Data Protection and Privacy Group reports to the University Executive Board.

Click here to see a diagrammatic representation of the Committee Structure.

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Secretary: TBC, Information and Data Compliance

A draft copy of the completed paper and cover-sheet should be submitted electronically as a Word document to DPPG at warwick dot ac dot uk. Please see the DPPG Paper and Coversheet Templates for advice on when a cover sheet is required and how it should be set out.

The Secretariat will confirm when the paper has been approved, note any amendments required and confirm the paper number.

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Dates of meetings of the Data Protection and Privacy Group can be found within the University Committee Timetable.

The Timetable is published and updated online and should be referred to when verifying arrangements through the academic year.

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