Need some help running your Welcome Week event?

Every year the Student Community Experience Team recruit a friendly team of Welcome Helpers and Team Leaders comprising of current students and recent graduates. This year we are recruiting from the pool of students already signed up with WWS. This team of helpers run our campus tours, support our airport transfers, staff our Information Point and support Welcome Week activity around campus. You can request Welcome Helpers at your event by filling the form below, the cost of paying these staff comes from the Welcome budget, so there is no charge to your department.

What can Welcome Helpers and Team Leaders do?

The following list is not exhaustive, but meant as an example to help you understand the role of Welcome Helpers:

• Set-up and staff a registration desk at your event
• General event support and stewarding
• Providing campus tours
• Wayfinding and directing new students to where they need to be.
• Engage with students at your event and encourage them to get involved
• Help run pop-up sports and games
• Meet new students and escort them to off-campus venues (e.g. meet students at the Bus interchange and take them into Leamington)
• Speak to new students about their university experience, incorporating the student voice into your event

What can't they do?

There are some things that unfortunately our helpers cannot help you with, including:

• Acting as an ambassador for your course or department - we're not able to guarantee a helper from any particular department as the role is open to all, so if you require students who have familiarity with your department, please arrange this yourself.
• Portering - whilst our helpers will always do their best to assist, they should not be responsible for moving items around campus. Please raise a Porter request with Estates.
• AV Set up - please raise this with AV Services 
• Catering - this should be arranged with Food and Drink

When do I need to request by, and when will I hear back?

Please complete the form below by Tuesday 27 August, we're aiming to have the full rota confirmed by the end of August. If we have any questions or concerns about anything you've submitted we will be in touch.