Applying to do an Internship or Traineeship placement to work at Warwick

• Internships, Traineeships and research only placements are administered and managed by the academic department that has accepted and authorised the placement
• Although you may be a student at a different university, at Warwick your status would be intern or trainee. You would not be any kind of student at the University of Warwick
• You may be able to receive Erasmus funding, this is organised by your home university, not Warwick. You will need to discuss with your Home University how you need to be registered at Warwick to protect your funding, i.e., research only, or as a traineeship.
• Applications will be considered on an individual basis by the proposed academic department
• We have provided some pointers below for guidance but your chosen department will be able to instruct you on what documents they may require from you in order to consider your proposal
• A useful resource for planning: The UK's points-based immigration system' (publishing.service.gov.uk)

1. Identify an appropriate University of Warwick academic department to host you

2. Identify an academic member of staff to act as your supervisor/mentor during your placement

3. Prepare your proposal

Consider the following:

a) information on your academic interests and achievements to date (a CV may be acceptable)
b) dates for your placement and an outline of your aims and objectives

4. Submit your proposal to the relevant academic within the department you have identified, who will consider it within the departmental academic strategy

It should be considered and authorised by a senior administrator and the Head of Department in terms of feasibility, together with your academic supervisor/mentor

If the proposal is acceptable to the department, it is essential that:

a) a mutually agreeable work plan is confirmed

b) mutually acceptable start and end dates are confirmed (be aware this will depend on academic interests, current areas of prominent work and departmental strategy)

It is important that you acknowledge that your application will be reviewed pragmatically by the academic department that you have identified and it is with regret that not all applications will be successful.

5. On receipt of written confirmation from the relevant academic department you can begin to look at the practicalities of your placement

a) Consider if you require a visa to study in the UK (please note that if you are coming from the EU after 31st December 2020 you will now require a visa), please refer to the Study abroad visa portalLink opens in a new window

b) Apply for accommodation – please note that you will only be able to do this once you have received your internship number.

The Accommodation website has valuable information about how to apply. It is important to remember that accommodation can not be guaranteed and that applications need to be made following the Accommodation office procedures.

The accommodation office may require you to confirm that you are a current student at your Home University. A template letter has been set up to help you in providing this.