Updated 27 July 2020

All students will need to complete a Risk Assessment where you will be asked to consider factors including:

• Timing of your travel.
• Is a Foreign Commonwealth and Development Office ("FCDO") ban in place? Or is there still a country specific ban (for example, USA, Japan – see the FCDO). Are quarantine procedures in place?
• Do you have sufficient funds to cover a potential additional two weeks if you need to quarantine?
• Are you expected to find a place to quarantine outside of your planned accommodation? Or, will your planned accommodation provider offer support?
• Have you researched the safety measures at your proposed host?
• Have you considered the cost of living may have increased?
• You may not be able to find a part-time job to supplement your funds. Would you be able to manage if there was another lock-down?

ADDITIONAL SCENARIOS FOR CONSIDERATION added 27 July 2020:

• . PPE requirements

• . Availability of local medical facilities.

• . Quarantine arrangements (on arrival or if situation deteriorates).

• . Local Covid-19 restrictions.

• . Repatriation arrangements due to FCO Covid-19 advice change. [Insurers no longer insure this.]

• . What to do in the event of contracting Covid-19.

7. Potential civil unrest due to Covid-19 implications.

Upload the completed Risk Assessment to Evision before you travel.

Updated 6 January 2021

If you are an EEA or Swiss national (and do not have dual nationality as a UK or Irish citizen) and are set to spend a period of time studying outside of the UK in 2020/21, if you not already done so, as you have been a UK resident since the start of your course (even if you are currently in your home country for a short visit), we recommend that you apply for ‘Settled’ or ‘Pre-settled’ status under the EU Settlement Scheme.

The official deadline for applying is 30 June 2021. The application is free and the application process is fairly straight forward, and you can find step-by-step guidance and useful information on our EEA National website.  

If you have not lived in the UK continuously for 5 years, you should receive a ‘Pre-settled’ status. There are some important information that you need to be aware if you are eligible or have received ‘Pre-settled’ status.

1. Once you receive ‘Pre-Settled’ status, you can travel in and out of the UK freely.

 2. Your ‘Pre-settled’ status is valid for 5 years from the date it is granted. It will remain valid until its stated expiry date even if you decide to leave the UK after graduation. However, if you are absent from the UK for a continuous period of 2 years since receiving this status, it will be lost.

 3. Once you have lived in the UK for a continuous period of 5 years, you can apply for ‘Settled’ status. You can apply as soon as you qualify, and you do not need to wait until the expiry date of your ‘Pre-settled’ status.

 4. If you intend to apply for ‘Settled’ status after 5 years of continuous residency in the UK, you will need to meet the residency requirement at that point. This means you can be absent from the UK for a single period of up to 12 months for the purpose of taking up your study abroad year (this is one of the accepted reasons for permitted absence). Apart from that, you cannot have further absence of more than 6 months in any given 12 months period during this 5-year period.

We hope you find this information useful and if you require any personalised advice, please contact:

https://warwick.ac.uk/study/international/immigration/ 

For UG students entering their final year of study for the next academic year, the Accommodation team are hoping to go live with applications in January 2021. Students will go into a ballot and more details will be available soon

Please find out more on this webpage: Applying for accommodation (warwick.ac.uk)

Check with your department, as they may be against this. If there is competition for places they will prioritise other nationalities. This is because one of the aims of student mobility is to give students a new international experience.

In addition partner Universities may have a policy of not accepting students with home nationality on exchange.

Please note emergency medical cover through university business travel insurance only applies if you travel outside of your home country.

If this didn't answer your question please contact us

No, all study placements that are available to you will be shown in the list provided in the mobility tool. If you know that a particular partner placement is available but is not showing on your list, please speak to your department or contact the Student Mobility Team. Students should not be contacting any institutions to arrange placements.

If this didn't answer your question please contact us

Updated 12 January 2021

It is essential that you check the Foreign Commonwealth and Development Office advice for any restrictions on entry/additional documentation you will require to enter your host country. This information can change DAILY. This is the website you need to check: https://www.gov.uk/foreign-travel-advice 

UPDATE 6 January 2021

There is currently a national lockdown in place in the UK and different restrictions in different countries. Please check both your home country and host country's national guidance to establish whether you are permitted to travel to your international placement.

Please note: the situation keeps changing, and it is advisable to sign up for the Foreign Commonwealth and Development Office ("FCDO") alerts for your destination country to track additional requirements or guidance for entering your chosen destination. You may be required to quarantine or take health precautions such as wearing a mask. It is your responsibility to follow the country guidance. The list of countries where the FCDO permit travel is here

You will need to check if your nominated university/workplace is still inviting you to attend in person or whether your placement can be completed online.

Please note all students are only covered for emergency health cover under the University Business Travel Insurance policy, not travel repatriation costs due to Covid 19. It is strongly advised that students purchase insurance to provide non-emergency health cover etc.

Finances - If you were to come back would you be able to support yourself until you return to Warwick next October? [see specific FAQ regarding Erasmus+ Grants and student loans above]

Accommodation - there is the question of rent contracts that you may have to pay until the end of the year. Please check with your landlord / estate agency.

Returning – If you come back to the UK you may not be able to return to your host country

Decision making – before making a final decision, we recommend talking things over with your family/friends and seek the advice of your personal tutor/Departmental Study Abroad Coordinator

If you make the decision to leave, inform the Student Mobility Team of any changes to your destination using this short form: https://warwick.ac.uk/services/studentopportunity/studentmobility/studyabroad/forms/telluswhereyouare

Student Mobility students are covered by the University of Warwick travel insurance policy. This is not private health insurance and only provides emergency cover so supplemental insurance cover is advised. Please note emergency medical cover is not available where students are remaining in their home country. All students travelling out in 2020/21 are required to complete a risk assessment before travelling.

Insurance Surgeries are periodically run by the Insurance Services

Many partner universities will require additional Health Insurance which can vary in cost. In the USA, Canada and Australia the additional cover will be compulsory. Other countries will vary.

Students are responsible for covering all health insurance costs, and it is strongly recommended students research and purchase appropriate cover for period of their mobility.

Students are advised to visit The National Travel Health Centre Network or the Fit for Travel website at least three months before they leave. They can find country-by-country health guides with detailed information on necessary vaccinations and disease-prevention drugs, such as anti-malarials. Some immunisations or tablets need to be taken months before going, so students should make sure they visit their local GP well in advance of leaving. They can also ask their GP for medication for any long term medical conditions.

Familiarise yourself with the NHS guidance on studying abroad.

Those who wear contact lenses and glasses should also make sure they have enough back-up lenses or glasses, as it may not be as easy to get replacements in their new home.

Currently a reduced tuition fee is payable to the University of Warwick during your year abroad. You do not pay any tuition fees to your host university. Please visit the Warwick Student Finance pages for the latest tuition fee rates for study or work placements.

Home students

Overseas students

For Student Finance: England, Scotland, Wales and Northern Ireland:

England: https://www.gov.uk/student-finance

Wales: https://www.studentfinancewales.co.uk

Northern Ireland: https://www.studentfinanceni.co.uk

Scotland: https://www.saas.gov.uk

If this didn't answer your question please contact us

ERASMUS+ Grant Payments Schedule

Please note there are some restrictions on who can receive a grant this year. See more information here

Academic Year 2020/2021 placements in Europe only

The University of Warwick usually receives its Erasmus+ grant allocation during the late summer or Autumn.

Participants on placement in Europe are automatically eligible for an Erasmus+ grant if they upload accurate and complete forms within the required time scale, they do not need to apply. Please see the individual forms for hints and tips on completion.

Click here to view the Student Mobility forms.

Click here to see the usual timeline for grant payments.

If this didn't answer your question please contact us

Academic Year 2020/2021 placements in Europe only

Please note there are some restrictions on who can receive an Erasmus+ grant. See more information here

Participants will receive at least the amount shown below per month, per country of destination

Study minimum of €370

Work minimum of €490

Grant rates are set by the British Council as the Erasmus+ National Agency for the UK.

Grant allocations are calculated using the arrival and completion dates that you provide on your approved placement plan.

Allocations are made in 2 payments - each time a complete and accurate set of forms is uploaded to your Student Mobility e-Vision portal.

REMEMBER if you are doing two placements you must deal with each placement separately.

Your 1^st placement will need to be completed before we can calculate your 2^nd grant allocation:

Full Year/1^st Semester 1^st = 70% of your calculated grant allocation

2^nd = 30% of your calculated grant allocation

2^nd Semester 1^st = 70% of your calculated grant allocation

2^nd = 30% of your calculated grant allocation

Click here to view the Student Mobility forms.

If this didn't answer your question please contact us

Updated 12 January 2021

It is essential that you check the Foreign Commonwealth and Development Office advice for any restrictions on entry/additional documentation you will require to enter your host country. This information can change DAILY. This is the website you need to check: https://www.gov.uk/foreign-travel-advice 

UPDATE 6 January 2021

Please speak to your host university/workplace for guidance.

Useful links below:

https://www.gov.uk/guidance/passport-rules-for-travel-to-europe-from-1-january-2021 

https://www.gov.uk/visit-europe-1-january-2021

Please find out more about the post-Brexit EHIC arrangements in Europe here: Apply for a free European Health Insurance Card (EHIC) - NHS (www.nhs.uk)

1. Financial impact – Student Loans and Erasmus+ grant

In the Autumn Term you will be invited to information briefing sessions about studying and working abroad. These are run by both the Student Mobility team and academic departments. At these briefings you will learn about the online application process on eVision which take place in the Autumn Term.

For Autumn Term 2020 these sessions will take place later in the term as we are working to find out from our partner universities overseas what their plans are for 2021/22.

If this didn't answer your question please contact us

Each year the Student Mobility team will provide your department with a list of available places. Your department will usually have an internal selection process for the different universities and once you have been allocated a place, the Student Mobility Team will send a nomination to the partner university with your name. Usually the partner will then communicate with you directly and will request a full application to be completed as part of the process. This can include examination results, language competency, an academic reference (for example). The final decision on your placement is with the partner institution and usually you will have confirmation around the start of the summer term onwards. It is advisable to check your email regularly as sometimes there are tight timeframes to return documents. Once you have been accepted you will then be able to finalise your arrangements and ensure you have your travel documents, insurance and accommodation arranged. You may require a Status Letter (to confirm you are a student at Warwick) and this will be sent to you automatically through an email onto your Warwick account.

If your application to the partner university is not successful then please contact the Student Mobility team as soon as you are notified. This is unusual but it can happen.

If this didn't answer your question please contact us

UPDATED 6 May 2020

Warwick Accommodation is the University of Warwick's property management agency, meaning they rent properties from private landlords and sub-let them to you. Warwick Accommodation offer a selection of off campus properties which you are able to book as a group or as an individual. These properties offer the following benefits to students;

· Located within walking distance or close to a regular bus service to the main University campus (unless stated)

· No deposit or administration fees

· Each property has a designated Property Manager

· Properties regularly inspected by Warwick Accommodation

· Accommodation fees not due until the start of the tenancy and paid directly to the university

· Insurance cover per student for personal possessions

· 24 hour emergency line

· Online fault reporting system

· Gas maintenance for all heating and gas appliances

· Gas and electrical safety certificates

If you would like to book one of these properties then you can do so now by following this link.

If you submitted your application for year abroad by the 4 December 2020 deadline (or later if agreed with your department), then your application is considered by your Departmental Study Abroad Coordinator. They allocate their departmental places to students and will inform you of the same. We anticipate that allocations will be completed for the vast majority of departments by mid-January 2021. If you have been allocated a place, this will be updated on your eVision portal.

Once departmental allocations have been completed then the Study Abroad team will arrange to nominate you to your allocated university. We may be in touch if we require any additional information from you at this stage. Please note that every university has different nomination deadlines therefore the team will be in touch with students attending universities with the earliest deadlines first. Some deadlines are not until Easter-time so do not be alarmed if your status on eVision does not change to 'nominated' for a while.

Following nomination we shall hear back from host universities whether they have accepted your nomination. If not then we shall come back to you and your Departmental Study Abroad Coordinator to discuss whether there are any other locations with later nomination deadlines that you may like to be nominated to instead.

If your nomination is accepted, then you shall need to complete your host university's application process. A member of the Study Abroad team will be in touch with you to provide instructions and deadlines on what is needed.

*Please ensure that you regularly check your university email account to ensure that you do not miss any deadlines as these are set by host universities, not us, and if missed you may lose your place.*

The Partner University will contact you directly. It is therefore important that you check your emails on a regular basis. Please do not contact the Partner Universities to check on the progress on your application. If there are any concerns please contact the Student Mobility Team.

Once you have been accepted on your placement, please ensure you follow the instructions set out by the Partner and provide them with the relevant details. If you are unsure, please seek assistance from your department or from the Student Mobility Team.

If this didn't answer your question please contact us

Please click on the relevant link below for information that will assist:

Introduction to Study Abroad - presentation slides with some useful information about study abroad

Mobility Tool factsheet - frequent FAQ's about using eVision

Mobility Tool video - comprehensive video about how to use eVision to apply for study abroad

• Please contact the Study Abroad Coordinator within your department with any queries.

Unfortunately, the University cannot find you a placement. However, you may wish to speak to your department who may be able to refer you, or the Careers service can assist with where you can start your search. Students are responsible for finding their own work placements.

If this didn't answer your question please contact us

Currently, only Bocconi and Tokyo do not sign placement forms. We are aware of this and we will endeavour to obtain details from other sources. If you receive a standard request for information please do not worry as we will manually update your record.

For other institutions if you have any difficulty getting your forms signed please speak to the Student Mobility Team who will assist you.

If this didn't answer your question please contact us

Please click here to view the short introductory slides prepared by the Student Mobility Team for students considering applying for year abroad in 2021/22. For optimum viewing of videos and hyperlink access please view in Slide Show.

It is essential that you check the Foreign Commonwealth and Development Office advice for any restrictions on entry/additional documentation you will require to enter your host country. This information can change DAILY. This is the website you need to check: https://www.gov.uk/foreign-travel-advice 

UPDATE 6 January 2021

Travel for work or study is still permitted. Different countries currently have different requirements attached to this: some require evidence of a recent negative test, for instance. In planning your trip, we advise you following the advice of the FCDO https://www.gov.uk/foreign-travel-advice and also sign up for the regular updates posted on each country’s link.

If you require a test to travel, check the requirements on the relevant embassy website, as well as with your travel provider, who may have discount arrangements with certain partners. A number of airports also offer on-site testing with quick turnaround times.  

The UK government has published a list of test providers that may be able offer a test of the required specification: https://www.gov.uk/government/publications/list-of-private-providers-of-coronavirus-testing/list-of-private-providers-of-coronavirus-testing. Some Boots pharmacies also offer tests. In all cases, you should ensure that the test meets the requirement of your destination country. 

The cost of the test will be your responsibility however, if you find that you are in financial hardship you may wish to follow this link: https://warwick.ac.uk/services/academicoffice/funding/hardshipfunds/

It is essential that you check the Foreign Commonwealth and Development Office advice for any restrictions on entry/additional documentation you will require to enter your host country. This information can change DAILY. This is the website you need to check: https://www.gov.uk/foreign-travel-advice 

UPDATE 16 Dec 2020 :

We understand that you may be asked to provide proof of funds when you enter Europe. Student Mobility are sending an email to your Warwick email address that we recommend you have to hand if asked about this which confirms that students undertaking study or work placements in Europe will be doing so under the Erasmus+ programme and the level of grant that will be received.

Communication sent to outbound students on 12 January 2021

The last few weeks have seen many changes with Brexit and the tightening of travel restrictions due to Covid-19. I hope you received my previous emails advising on checking with your host company, or your host university on the travel advice and additional restrictions that will be in place from January 2021. It is very likely you will be required to obtain additional documentation to re-enter your country, or if you are changing your host country in the next few weeks, please ensure you have the most up to date advice on the requirements to enter the country. I have previously advised signing up to the FCDO (Foreign and Commonwealth Development Office) alerts for changes to country requirements. This is essential as you will see from the details printed below, there are very specific requirements.

https://www.gov.uk/foreign-travel-advice

It is strongly advised that you contact your host as soon as possible and ensure you follow the advice before you travel. The situation with Covid-19 is still subject to change and partners may update their method of delivery at short notice. If you have any concerns regarding continuing please make sure you discuss the options with your department before making a final decision. Your health and safety are a priority and always remember that the Wellbeing Services are here to help to should you wish to access support. https://warwick.ac.uk/services/wss

For those students eligible for the Erasmus+ grant, a letter has already been sent to you to prove you were in receipt of a grant and to confirm your status as a student.

Your department at Warwick may also have contacted you directly to support you and to discuss options, and if you have any concerns on continuing with your placement, please do make contact with your department as a priority. They will be able to offer advice as to the academic, financial and practical implications of any decisions you may be minded to make.

Please also review your EHIC card https://www.gov.uk/european-health-insurance-card. If you apply for a card now, you will get the new UK Global Health Insurance Card (GHIC) instead of a European Health Insurance Card (EHIC).

Your Warwick Business Travel Insurance (emergency travel insurance) is still in place as your travel is integral to your degree and therefore considered ‘essential travel’ and your details have been logged with our Insurance Manager. https://warwick.ac.uk/services/finance/insurance. Travel costs and curtailment due to Covid-19 is not included in the policy, but emergency health cover is in place. Please bear in mind that the extent and nature of health support will be dependent upon the services local to you on placement and any pressure they may be under due to Covid-19 or other local circumstances. Regulations are changing frequently in the UK and overseas and our team will check the advice and keep the FAQs on the Student Mobility website updated. The Business Travel Insurance will not cover any student who is in their home country.

It is essential that you have completed the Travel Risk Assessment and uploaded it to Evision to take into account changes in local conditions are taken into account.

Please also continue to use the Frequently Asked Questions (FAQs) on the Student Mobility website as we are constantly updating the information. In addition, you may find the link to the different scenarios helpful in regard to Student Finance, academic fees and eligibility for the Erasmus+ grant. https://warwick.ac.uk/services/studentopportunity/studentmobility/studyabroad/faqs/#faq-11

Finally, can I remind you to complete your Erasmus grant forms as soon as possible and our team will aim to process the payments to you as a priority. A notification will be automatically sent to you once our team have signed off your grant and sent your payment request to the Finance Team for payment.

An Example of Advice from the FCDO Website (please access the FCDO directly for other countries)

https://www.gov.uk/foreign-travel-advice

GERMANY

Germany travel advice - GOV.UK (www.gov.uk)

The FCDO advises against all but essential travel to Germany

• the whole of Germany based on the current assessment of COVID-19 risks.

The German Government has extended its ban on air passenger flights arriving from the UK to Germany to a ban on all forms of transport until Wednesday 20 January 2021. [UPDATED]

During this period, transport operators are banned from offering plane, bus, ferry and train journeys from the UK to Germany.

From 1 January 2021, transport operators can apply to the German authorities for an exemption to transport individuals who are resident in Germany. Contact your transport operator for more information.

Travellers arriving in Germany who have been in the UK in the preceding 10 days will be required to provide their local public health authority with a negative coronavirus test result and to be able to show it at the border. The test can no longer be taken upon or immediately after entry to Germany. The German government has asked airlines and other transportation companies to only transport those travellers who can present proof of the test at the start of their journey. The test result can be in either paper or electronic form. The test must have been taken less than 48 hours before you enter Germany. Even with a negative test, you will still then be required to self-isolate for 10 days following your arrival in Germany, with the possibility for test and release after 5 days.

If you are returning to the UK from Germany, you will need to self-isolate on your return (unless you are exempt). Check the latest guidance for England, Northern Ireland, Scotland and Wales.

The FCDO is not advising those already travelling in Germany to leave at this time. Travellers should follow the advice of the local authorities on how best to protect themselves and others, including any measures that they bring in to control the virus. You should contact your tour operator or airline if you have any questions about your return journey.

FRANCE

France travel advice - GOV.UK (www.gov.uk)

The FCDO advises against all but essential travel to France

France announced they would be restricting travel from the UK from 00:00 (CET) on 20 December. Travel restriction apply to all air, car, ferry and train passengers. If you are due to travel to France please contact your travel operator. Until at least 6 January, only the following categories of people will be authorised to travel to France from the UK:

1. French nationals and nationals of the European Area and their spouses and children
2. British and/or third country nationals who are either habitually resident in France, the European Union or the European Area, or who must travel for certain essential reasons (as specified by the French government)
3. British or third country nationals travelling for certain exceptional reasons, see the French Embassy London’s list.

• All travellers from the UK, including children aged 11 and above, will need to present a negative COVID-19 test result, carried out less than 72 hours before departure
• Please check our COVID-19 adviceon things to consider, and be prepared to stay overseas longer than planned
• Although there is no restriction on travel from most European countries, travel from most non-European countries is subject to entry restrictions
• Arrivals from the UK will need to complete both a ‘sworn statement’ (déclaration sur l’honneur) form self-certifying they are not suffering from symptoms associated with coronavirus and have not been in contact with confirmed cases in the preceding fortnight, and a signed ‘travel certificate’ (attestation), confirming their reason for travel. These can be found on the French government’s website.

See Entry requirements for more information before you plan to travel. Further updates will be published when they are available.

ITALY

Italy travel advice - GOV.UK (www.gov.uk)

The FCDO advises against all but essential travel to Italy

Travel to Italy is subject to entry restrictions

• Entry into Italy from the UK is only permitted for those with official residency in Italy OR those with absolute necessity, which must be declared in writing
• Until 6 January, those wishing to fly must present the airline with a negative COVID-19 rapid antigenic or molecular swab test taken no more than 72 hours before travel. You must ALSO take a COVID-19 rapid antigenic or molecular swab test on arrival in Italy – arrivals by air from the UK will take this test at the airport. Whatever the result of the 2 swab tests, those arriving in Italy from the UK must ALSO report to their local health authorities on arrival AND must self-isolate for 14 days
• From 7 to 15 January, travellers must present a negative test, taken no more than 48 hours before travel, and return to their place of residence by private means. They should report to their local health authority and self-isolate for 14 days.
• You will need to download and complete a self-declaration from the Ministry of Interiorbefore you travel to Italy and inform local authorities of your presence
• From 1 January 2021, UK nationals, resident in Italy by 31 December 2020, will need to show proof of residence when re-entering Italy. This could include an identity card, a registration certificate or a utility bill in your name
• Consult the Italian Government’s online questionnaire(in English) for more advice on entry requirements and travel to Italy

See Entry requirements for more information before you plan to travel.

SPAIN

https://www.gov.uk/foreign-travel-advice/spain

The FCDO advises against all but essential travel to Spain

Spain have announced they will be restricting passenger travel from the UK (by air and sea) from 22 December 2020 until 19 January 2021 with the exception of Spanish nationals and those legally resident in Spain. This includes flights from the UK to the Balearic Islands and Canary Islands. If you were due to travel, or transit through, Spain please contact your travel operator before departure.

If you are resident in Spain, you should carry your residence document (the green paper EU residence certificate or the new TIE), as well as your valid passport when you travel. From 4 January 2021 until 10 January 2021 inclusive, Spanish authorities have confirmed that a valid “resguardo de solicitud o renovación de tarjeta de extranjero” document will be accepted as evidence for those UK nationals who do not have a TIE card but have started their Spanish residency process. See Additional Requirements for UK Nationals resident in Spain for further information

Additionally, all passengers (excluding children under the age of 6 years old) travelling to Spanish airports from ‘risk’ countries, as determined by the European Centre for Disease Prevention & Control are required to present a negative PCR, TNA or LAMP test taken within no more than 72 hours prior to arrival, in order to enter the country. See Entry requirements for further details.

While TMA and LAMP tests are not currently widely available in the UK, you should refer to testing facilities directly for information on the types of tests available to you, prior to booking an appointment. The UK is currently on the ‘risk’ countries list and passengers arriving from the UK are therefore subject to this requirement.

You should not use the NHS testing service to get a test in order to facilitate your travel to another country. You should arrange to take a private test and should confirm with the testing facility the type of tests available prior to booking an appointment.

You will also be subject to the additional 3 requirements at the point of entry. It is mandatory for all passengers travelling by air or sea to Spain to fill out and sign an online Health Control Form 48 hours prior to travel, providing the Spanish Ministry of Health with:

• contact information
• details of any known history of exposure to COVID-19, and
• confirmation that you are able to provide evidence (electronically or hardcopy) that you have undertaken a PCR, TMA or LAMP test taken no more than 72 hours prior to arrival and have tested negative for COVID-19.

You can do this on the Spain Travel Health website or downloadable app. On completion, you will be issued a personal and non-transferable QR code which you must show (electronically or hardcopy) at airport health controls on arrival.

• temperature check
• undergo a visual health assessment

Overland travellers to Spain are exempt from the above mentioned entry requirements and are therefore not currently required to present a PCR, TMA or LAMP test, or Health Control Form on entry by road or rail.

See Entry requirements for more information before you plan to travel.

I hope this information is helpful to you, and if you have concerns, please do let me know.

Best wishes, Helen

Helen Johnson
Student Opportunity

Head of Student Mobility

It is essential that you check the Foreign Commonwealth and Development Office advice for any restrictions on entry/additional documentation you will require to enter your host country. This information can change DAILY. This is the website you need to check: https://www.gov.uk/foreign-travel-advice 

UPDATE 6 January 2021

All Outbound Mobility Students in Europe from 1 January 2021 you will need to review your travel plans including a visa to study or work in your chosen country. Visit: https://www.gov.uk/government/collections/overseas-living-in-guides 

The Foreign, Commonwealth and Development Office (FCDO) provides comprehensive guides to the new visa regulations for UK passport holders who will be in Europe after 1 January 2021.

We recommend that you check with your host university or work place regarding any steps you need to take. As you will be in your host university or work placement for more than 90 days, you will need to take action.

For example:

France: https://www.gov.uk/foreign-travel-advice/france/entry-requirements

Germany: https://www.gov.uk/foreign-travel-advice/germany

Italy: https://www.gov.uk/foreign-travel-advice/italy

Spain: https://www.gov.uk/foreign-travel-advice/spain

https://www.gov.uk/visit-europe-1-january-2021

It is advisable to sign up for the Travel Alerts for the country where you intend to live in from 1 January 2021 as the guidance on entry tests related to travel will then be sent to you automatically.

Questions re communications from host universities regarding visa requirements

Please follow the guidance and advice from your hosts as they are best placed to support you with their requirements. If Student Mobility receive any new information regarding immigration requirements for your travels overseas, we will update the News and Frequently Asked Question (FAQs) part of the Student Mobility website.

Universities will be moving to online teaching, so there is no obligation for you to stay in country; you can return home if you want and do online learning from there.

Schools are remaining open and your contractual obligations with your school(s) / college / lycee mean that you will be expected to stay in country to go to work and teach classes.

You need to check with your line manager whether you are allowed to do remote working or not; but again you do have contractual obligations and if they do not offer remote working, then you will be expected to stay in your host country.

New guidance has been received on 5 October 2020.

Summary:

Tier 4 sponsors can continue to sponsor students who are continuing studies through distance learning, whether in the UK or another country.

If a student stops engaging with their distance learning for more than 30 days, whether overseas or in the UK, their sponsor must withdraw sponsorship.

Speak to your department to confirm what actions are required by you to meet engagement requirements.

Updated 7 July 2020

Students who are intending to spend either a term or a full-year on a student mobility programme for 202021 will be charged the standard 15% of the relevant fee as set out in Fees for Year Abroad students for 2020/2021

This will apply if due to the Covid-19 restrictions you are now spending part of your planned year at Warwick, distance learning with a partner university, or engaged with an internship programme at a business.

If your circumstances change and you revert to a three year degree, the standard relevant undergraduate fee will apply.

Applications closed on 4 December 2020. Departments are in the process of making their allocations in January 2021.

Updated 27 July 2020

• Upload your completed risk assessment before you travel
• Upload a copy of your personal travel insurance policy
• Whilst you are overseas, make sure your address details are up to date
• Ensure you have an updated mobile number
• If you leave your placement for more than 5 days, update your Evision record with where you are staying.
• After three attempts to contact you by email or phone in the case of an emergency our team will contact your named next of kin/named contact. Our only reason for doing this is to ensure you are OK – it is much better if you contact us directly.

* Our team may need to contact you in the case of emergencies, your updated details are essential. *

Updated 7 July 2020

• Upload your completed risk assessment before you travel
• Whilst you are overseas, make sure your address details are up to date
• Ensure you have an updated mobile number
• If you leave your placement for more than 5 days, update your Evision record with where you are staying.
• After three attempts to contact you by email or phone in the case of an emergency our team will contact your named next of kin/named contact. Our only reason for doing this is to ensure you are OK – it is much better if you contact us directly.

* Our team may need to contact you in the case of emergencies, your updated details are essential. *

Updated 6 January 2021

Firstly, talk to your employer / host university. This is pan-European issue, and one that is constantly changing, so your employer / institution will not be surprised that you are contacting them about this. In both cases, you could ask whether it is possible for you to work / study remotely in the short term. 

Secondly, talk to your travel provider. Given the travel ban that currently exists, they will need to explain to you what your options are in terms of transferring tickets, etc.  

Your department’s guidelines will offer advice on what level of proficiency in the language of your destination is recommended and why. We strongly advise you to reach the minimum competency level in the language of your destination.

You cannot assume that everyone will speak English. Your study abroad placement is much more than studying. You will be immersing yourself in a different environment and culture, which will enhance your experience abroad.

Your language level must meet the required level before you leave for your placement. When you submit your application, you may not be at the right level but do not worry you have some time to improve your skills. Please seek further advice and guidance from either your department or the Language Centre.

If this didn't answer your question please contact us

Please look at the wellbeing pages and remember that you have access to all of the support mechanisms available at Warwick including the Big White Wall and Wellbeing Services. Your Student Handbook which is available on the Student Mobility webpage is also a good source of support.

Updated 6 January 2021:

Please note all students are only covered for emergency health cover under the University Business Travel Insurance policy, not travel repatriation costs due to Covid-19. It is strongly advised that students purchase insurance to provide non-emergency health cover etc.

The University cannot legally give students advice on the purchase of a policy, however they should particularly check the following when purchasing insurance but note this is not an exhaustive list:-

1. - The policy is in your correct name.

2. - It covers all of the countries you intend to travel to.

3. - It covers the period of travel of when you leave the UK (or your home country if that is the starting point) until you return to the UK (or home country).

4. - Pre-existing medical conditions have been declared to the insurer and accepted by them.

5. - The limit of cover for medical expenses is sufficient for the country visited bearing in mind the cost of treatment in that country.

6. - Repatriation is covered for all medical conditions.

7. - There are no onerous conditions or exclusions. Covid-19 related curtailment or cancellation is likely to be a standard exclusion.

8. - The policy covers personal liability.

9. - You have read carefully and can accept the conditions contained within the declaration.

We have long-standing exchange programmes with prestigious universities in more than 40 countries around the world, located in Europe, North America, South America, Australasia and East Asia. Most agreements are with specific departments, but there are also university-wide opportunities.

All opportunities are subject to annual confirmation and availability. The availability of places will vary on an annual basis and each year your department will be provided with an updated list of universities where you are able to study.

If this didn't answer your question please contact us

Updated 22.10.20

Please speak to your host university/workplace for guidance.

Useful links below:

https://www.gov.uk/guidance/passport-rules-for-travel-to-europe-from-1-january-2021

https://www.gov.uk/visit-europe-1-january-2021

https://www.erasmusplus.org.uk/the-transition-period

Check updates on related FAQ here

If this didn't answer your question please contact us

Update 26 November 2020

For students travelling to Europe for a placement in Spring 2021, please see updated guidance here: Frequently Asked Questions (warwick.ac.uk)

You may require a visa to study or work in your destination country for your placement. It is your responsibility to ensure you obtain the correct immigration permission for your placement in good time to begin your placement.

Use the list of foreign embassies in the UK to find the website for the UK-based embassy of the country where you will be studying. The embassy's website will tell you whether people of your nationality need to apply for a visa in order to study there. The UK Government publishes a list of all foreign Embassies and High Commissions in the UK. The London Diplomatic List contains the addresses and contact details of all Embassies and High Commissions in London. They also have a list of Consular Offices outside London in cities such as Edinburgh, Cardiff, Manchester and Birmingham.

You should also seek guidance from your host university or employer, who will be able to issue any documentation you require and guide you through the process of obtaining appropriate visa documentation for your purpose of travel. Your host university will have advice and guidance on applying for visas.

If this didn't answer your question please contact us