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Hardship Fund - The Warwick Hardship Fund for Part-Time Undergraduates - Pre-Triage

Please note, that we can no longer accept applications for finalist students as the deadline has passed.

The Warwick Hardship Fund (WHF)

The WHF is a fund of last resort intended to provide discretionary financial help to Home students in situations of unexpected short-term emergency which causes them difficulty in meeting their essential living costs and some course-related costs (e.g., accommodation, childcare, transport, books, utilities etc).

  • The funds available are limited and cannot be used to help with tuition fee costs or to provide any high-value, ongoing support.
  • Awards from the WHF are needs-related, non-repayable and pro-rated in line with course intensity.

WHF Process

Below you will find a flowchart which outlines the basic process of the WHF. This process is the same as the International Students' Emergency Fund (ISEF) for International and EU students.

WHF/ISEF Flowchart

Hardship Fund assessments for Undergraduates, Medical Students and PGCE students do not usually consider providing support over the summer vacation period. If you require financial support during the summer vacation period, you will need to submit an Expression of Interest during the vacation period itself. Further information can be found in our WHF Guidance Notes 2023-24.Link opens in a new window

WHF Appointments

Triage appointments last approximately 10-15 minutes and will take place over Microsoft Teams. However, if you would prefer to attend a face-to-face appointment then please let us know via email ( ) and we will try to accommodate your request.

During the appointment, your Student Funding Adviser will ask you questions regarding:

  • How you are funding your course and living costs.
  • The value of your current available funds (e.g., across any overdraft facilities, bank, savings, trading and cryptocurrency accounts that you may have).
    • If you live with a partner, the Student Funding Adviser will also ask you about your partner’s available funds (e.g., across any overdraft facilities, bank, savings, trading and cryptocurrency accounts that they may have).
  • The value of your upcoming essential expenditure.
  • If there are any circumstances impacting your current financial situation.

You will not need to provide any evidence for your triage appointment.

Your triage appointment is used to determine whether it is appropriate for you to make a WHF application. If you are invited to apply, you will be advised on how to submit an application and what evidence you will be required to submit with this.

WHF Assessment and Outcomes

After your appointment, your Student Funding Advisor will create a report based on your appointment and assessment. This is then submitted to the Student Funding Manager for review and approval. The Student Funding Manager will also consider your best interests and works within NASMA guidelines for the assessment of awards and distribution of funds.

Providing we have received all your required documentation prior to your appointment, you will be notified of the outcome of your application via email within 10 working days.

  • If your application has been successful, any award will be paid within a further 10 working days from receipt of your outcome email (providing you follow the instructions in the outcome email to submit your bank details promptly).
  • Please note, we can only make payment into UK bank accounts or some digital accounts.
  • We cannot make payments in cash.

Your outcome email will outline how your award will be paid. This may be paid as:

  • A one-off instalment directly into your bank account.
  • Multiple instalments directly into your bank account.
  • Credit to a charge on your university account.

Further Information

Awards from the WHF may have implications on your entitlement to UK Government means-tested benefits. If you receive an award from the WHF, you can request a document from Student Funding Supoprt to present to the relevant body explaining the circumstances of your award (including the amount).

UK Government means-tested benefits include (not exhaustive):

  • Income Support
  • Income-based Job Seekers' Allowance
  • Housing Benefit
  • Council Tax Reduction
  • Working Tax Credit
  • Pension Credit
  • Universal Credit

WHF - Diagnostic Test Reimbursement

WHF - £200 Disabled Students' Allowance (DSA) Equipment Contribution

Who should I contact if I have any questions?

If you have any questions related to the WHF (including the Diagnostic Test Reimbursement and/or £200 DSA Equipment Contribution) or Student Funding in general, please do not hesitate to contact Student Funding Support:

  • Email:
  • Telephone: 024 7615 0096

You can also view our WHF Guidance Notes 2023-24 for further information.