A year before

• Get in touch with the Alumni Engagement Team at the University
• Think about where, when and how

Nine months before

• Decide on your date
• Book your venue

Six months before

• Send out invitations with information on time, venue, accommodation, dress code
• Speak to the Alumni Engagement Team if you would like to book a campus tour

Three months before

• Ask for any dietary or access requirements
• Monitor your responses and send out a reminder if needed

One month before

• Start to finalise the details with the venue
• Choose your menu
• Send out a letter or email to those who are attending confirming all the details
• Ensure everyone attending has your contact details and the details for the venue in case there are any last minute changes of plan
• Confirm the final details with the venue including any special dietary or access requirements
• Make lists (and badges if required) of all those attending – include maiden names if possible

After the event

• Reflect on all your hard work
• Send the Alumni Engagement Team a list of those who attended and any contact details
• Tell the Alumni Engagement Team how your event went, along with any photos we can share