Pre-placement

• Understand the requirements and assessment of the work placement in relation to your course, including upholding the values and policies of both the University of Warwick and the Placement Provider’s team, for the duration of the placement
• Consider any access or support needs that require reasonable adjustments and consider advising the Placement Provider of these needs
• Inform the Placement Provider of any conditions that may pose a substantial risk to yourself or others in the workplace and acknowledge the placement may not be approved if the risk assessment score is too high as a result
• Confirm when a placement is secured and provide details to the relevant member of academic department staff
• Review and confirm agreement to any to expectations and formal employment contracts as provided by the placement organisation, seeking independent legal advice where necessary. The Students’ Union Advice Centre may be able to signpost you to relevant contacts and have dedicated resource for employment matters. Please note that the University is unable to review Non-Disclosure Agreements or provide you with legal advice.
• Read and be familiar with information and processes provided by the department and Placement Provider
• Complete and return all necessary paperwork in the given timeframe
• Attend any briefing sessions prior to the placement
• Obtain any appropriate visa and work permits in a timely manner, taking responsibility for knowledge of relevant lead times. It is your responsibility to check likely lead times for these processes, as they may be subject to change.
• Make travel arrangements and find suitable accommodation for the placement
• Arrange to have any vaccinations which may be appropriate for the host country
• If travelling abroad for your placement, obtain adequate travel and medical insurance, including cover for;

• personal money and property risks;
• any emergency medical expenses; and
• repatriation in case of a medical emergency or death
• Inform your line manager and academic department contact in a timely manner of any difficulties that arise before or during a placement that may affect your personal ability to complete the placement

On placement

• Provide work-place contact details to the relevant member of academic department staff
• Behave professionally and courteously at all times, in line with Dignity at Warwick, upholding at all times the University of Warwick’s institutional values
• Abide by all the rules regarding Health & Safety requirements and other practices and procedures of the Placement Provider
• Abide by all the rules regarding GDPR and Privacy legislation requirements and other practices and procedures of the Placement Provider
• Carry out the work specified by the Placement Provider in a professional manner under the supervision of the specified supervisor
• Report any concerns about Health & Safety to the Placement Provider
• Report any incidents in which you are involved, and any Health & Safety concerns that are not addressed by the Placement Provider, to your academic department
• Respond to any communications or requests for information from the academic department in good time. Requests relating to monitoring points must be replied to as soon as possible and within five working days
• Consult with the academic department prior to seeking significant changes in the terms or duration of the placement.
• Agree the timing for a placement visit(s) with the Placement Provider and your academic department contact, and attend that visit
• Make use of University support services if and when required, for example, Wellbeing Support Services
• Participate in review and feedback opportunities with the Placement Provider and academic department