Placement Student Responsibilities

Placement Student Responsibilities

It is important that you read the information on this page and understand your responsibilities as a placement student. If you are a Student Visa holder then please pay close attention to the section regarding your obligations as a Student Visa holder.

If you have any questions please contact the Placements team: slsplacements@warwick.ac.uk

Placement Provider ResponsibilitiesLink opens in a new window

Click the link above to refer to the advised responsibilities of employers offering placements to Warwick students.

School of Life Sciences ResponsibilitesLink opens in a new window

Click the link above to refer to the advised responsibilities of Academic Supervisors and the Life Sciences Placement team.

Pre-Placement

• Understand the requirements and assessment of the work placement in relation to your course, including upholding the values and policies of both the University of Warwick and the Placement Provider’s team, for the duration of the placement
• Consider any access or support needs that require reasonable adjustments and consider advising the Placement Provider of these needs
• Inform the Placement Provider of any conditions that may pose a substantial risk to yourself or others in the workplace and acknowledge the placement may not be approved if the risk assessment score is too high as a result
• Complete the Placement Confirmation formLink opens in a new window when a placement is secured and provide details to the relevant member of academic department staff
• Review and confirm agreement to any expectations and formal employment contracts as provided by the placement organisation, seeking independent legal advice where necessary. The Students’ Union Advice Centre may be able to signpost you to relevant contacts and have dedicated resource for employment matters. Please note that the University is unable to review Non-Disclosure Agreements or provide you with legal advice.
• Read and be familiar with information and processes provided by the department and Placement Provider
• Complete and return all necessary paperwork in the given timeframe
• Attend any briefing sessions prior to the placement
• Obtain any appropriate visa and work permits in a timely manner, taking responsibility for knowledge of relevant lead times. It is your responsibility to check likely lead times for these processes, as they may be subject to change.
• Make travel arrangements and find suitable accommodation for the placement
• Arrange to have any vaccinations which may be appropriate for the host country
• If travelling abroad for your placement, obtain adequate travel and medical insurance, including cover for;

• personal money and property risks;
• any emergency medical expenses; and
• repatriation in case of a medical emergency or death
• Inform your line manager and academic department contact in a timely manner of any difficulties that arise before or during a placement that may affect your personal ability to complete the placement

On Placement

• Provide work-place contact details to the relevant member of academic department staff
• Behave professionally and courteously at all times, in line with Dignity at Warwick, upholding at all times the University of Warwick’s institutional values
• Abide by all the rules regarding Health & Safety requirements and other practices and procedures of the Placement Provider
• Abide by all the rules regarding GDPR and Privacy legislation requirements and other practices and procedures of the Placement Provider
• Carry out the work specified by the Placement Provider in a professional manner under the supervision of the specified supervisor
• Report any concerns about Health & Safety to the Placement Provider
• Report any incidents in which you are involved, and any Health & Safety concerns that are not addressed by the Placement Provider, to your academic department
• Respond to any communications or requests for information from the academic department in good time. Requests relating to monitoring points must be replied to as soon as possible and within five working days
• Consult with the academic department prior to seeking significant changes in the terms or duration of the placement.
• Agree the timing for a placement visit(s) with the Placement Provider and your academic department contact, and attend that visit
• Make use of University support services if and when required, for example, Wellbeing Support Services
• Participate in review and feedback opportunities with the Placement Provider and academic department

Keep in touch, and let us know how you are getting on! A placement is a fantastic opportunity to develop your personal and professional skills and get a real taste of what it is like to work in a specific industry or profession.

Your departmental Placement and Student Experience team are here to support you and answer any queries or concerns you may have during you time pre,during and post-placement.

Contact details:

Kirsty Piotrowski: Placement and Student Experience Officer

Janet Beard: Placement and Student Experience Coordinator

slsplacements@warwick.ac.uk

Obligations for Student Visa holders

For compliance with UK Visas and Immigration (UKVI) rules, student visa holders should:

• Understand there is an attendance requirement as part of your visa conditions. You will need to respond to regular, currently monthly, monitoring requests from your academic department so that your attendance can be recorded for UKVI purposes.
• Notify both the relevant placement contact(s) within your academic department and your line manager/supervisor when unable to attend your placement on agreed dates and times.
• Ensure any changes to your placement are agreed in advance with both your academic department and your placement provider.