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Mitigating Circumstances

Extenuating or mitigating circumstances are those events which have had a detrimental effect on your study. It can be in your interest to draw the department’s attention to them and ask for them to be considered in mitigation for poor performance. Such circumstances include (but are not limited to) illness, both physical and emotional; the severe illness or death of a close family member; a shocking or traumatic personal experience. In addition, sudden, unexpected changes in family circumstances might affect your ability to make academic progress as a consequence of their demonstrable emotional impact upon you, and may also be considered as mitigation.

Before making an application, please read the University Policy and Advice for Students. It is usually advisable to discuss with your personal tutor too. From the 2019/20 academic year onward, mitigating circumstances applications are made through Tabula.

Please note that long term chronic conditions (normally greater than a term in duration and that are likely
to be ongoing) and disabilities are dealt with under the reasonable adjustments (RA’s) policy which
can be viewed here.

Deadlines

  1. Mitigating Circumstances involving examinations: if you are prevented from attending an examination paper, or any part of an examination, for medical reasons, you should submit the mitigating circumstances application with a doctor’s note confirming your inability to take or complete the exam at the prescribed time. You are strongly encouraged to do this as soon as possible after the missed examination. You must submit the required documentation no later than 3 working days following the day of your last University examination.
  2. All other cases of mitigating circumstances should be submitted no later than Thursday of week 37 (Term 3, week 8). (This is 5 working days in advance of the Mitigating Circumstances Panel meetings in Physics, which are scheduled for Thursday of week 38.)