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The Chaplaincy

Booking the Central Space

Deadlines for booking events:

  • Student Faith Societies regular/recurring and ad-hoc/one-off term 1 events - submitted no later than the end of week 8 in term 3 of the preceding academic year.
  • Student Faith Societies regular/recurring and ad-hoc/one-off term 2 events - submitted no later than the end of week 8 in term 1.
  • Student Faith Societies regular/recurring and ad-hoc/one-off term 3 events - submitted no later than the end of week 8 in term 2.
  • Other Ad-hoc / one-off bookings should be submitted no later than 3 weeks in advance (visiting-speaker requests MUST be approved before we will consider a booking).

Bookings are available 8am - 9am; 5pm - 7.30pm* and 7.45 - 9.30pm* (*except for Fridays).

The end time is when you need to have finished, cleaned, cleared AND VACATED the space.

If you'd like us to consider a one-off booking at a different time, please fill in the free-text box.

We're not able to take bookings at the weekends, sorry.

This form is your Chaplaincy booking request, a booking can only take place once you have received an email confirmation from the Chaplaincy.  

Which Term are you booking (required)
Which slot would you like to book?
Chaplaicy Safe Operating Procedures (required)
Chaplaincy Risk Assessment (required)
Will there be any external speakers at your events. If yes refer to https://warwick.ac.uk/services/community-safety/events/externalspeaker (required)
If yes to to the above question have you attached your approval for the external speakers. (required)
Tick box to agree (required)
Attach file
No files are currently attached.
Serving food / food hygiene (required)
Do you have any “guest helpers” regularly joining your event? A “guest helper” is any external member of the public, staff member or non-Warwick student who will not be speaking to the event (and therefore is not an approved external speaker) but is responsible for an area in the event such as being a welcomer, group leader, or someone who offers student support / befriending. They may be from an external organisation like a faith group or charity or an independent individual or a member of staff. *(required) * (required)
Privacy notice

This form will be used to manage risk at booked events. This application will be recorded and associated with your name and contact details in case we need to contact you about your booking. We will not use this information for any other purpose other than to manage your booking.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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Safe Operating ProceduresLink opens in a new window
Risk AssessmentLink opens in a new window