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Hybrid Teaching Enhancements to 100 Centrally Timetabled Spaces

The Audio Visual Team have worked hard since June 2020 to enhance the capabilities within on-site, centrally timetabled teaching spaces to address challenges presented by Covid-19 such as capacity issues and remote delivery.

The University has outlined its preferred approach for teaching in 21/22 on the Teaching, Learning and Assessment: Our Preferred Approach 2021/22 page. Hybrid Teaching is neither the preferred nor recommended approach – there are many challenges to teaching to both a physical & remote audience simultaneously (Hybrid Teaching), and you should carefully consider whether this would work for you. However, we acknowledge that there may be situations where teaching on-site with MS Teams (Hybrid Teaching) is the only option to ensure continued access to teaching and learning for your students.

In this context Hybrid Teaching refers to the technological capability, within on-campus teaching spaces, to connect to virtual spaces like Microsoft Teams.

Robert Rose (Systems Specialist & Project Manager) has been leading project work across the University to expand the functionality of Audio-Visual technologies within teaching spaces, in addition to existing project work on the Interdisciplinary Biomedical Research Building & the Faculty of Arts development.

Enhanced functionality includes:

  1. The ability within certain spaces for in-room microphone systems to interact with virtual spaces.
  2. The ability within certain spaces for customisable ‘webcam’/video options to better interact with virtual spaces.
  3. Select enhanced spaces designed to offer a better experience for Hybrid Teaching with ceiling microphones and multiple video cameras.

Please note there are still varying levels of technology on-campus, depending on ownership and the type of room. To find out more about suitable spaces for teaching to both a physical & remote audience simultaneously see the AV Services hybrid guidance and Centrally Timetabled Room Information. Unfortunately, there are still spaces with limited Audio-Visual technology, which are unsuitable for hybrid delivery.

Academic Technology, has also published guidance on hybrid teaching delivery along with design advice and things to consider.

Please see the AV Services and Projects webpage for lists of contacts for queries in relation to new hybrid installations, hybrid infrastructure, enhancements to locally owned spaces, and for equipping spaces for hybrid meetings.

For advice or support, please contact us: https://warwick.ac.uk/helpdesk

Tue 14 Sep 2021, 16:54 | Tags: Service Updates Projects Lecture Theatres

Lecture Theatre Bookings (Spring Term 2021)

The University is making specific rooms available to book for teaching staff whilst access to campus buildings is restricted during the Spring term of the 2020/21 academic year. These should be booked for the following uses only:

  • Making pre-recorded lectures using Echo360 (Universal Capture of fixed camera lecture capture)
  • Broadcasting synchronous (live), non-interactive sessions (using Teams Live Event or Echo 360)
  • Running a synchronous interactive session, e.g. a Teams meeting
  • Conducting work that cannot be completed in other campus locations (e.g. staff offices) due to full or partial building closures. You are requested to use seating areas outside the teaching rooms wherever possible to prevent the need to occupy a teaching room

For more information in relation to this facility...

Sat 30 Jan 2021, 13:05 | Tags: Service Updates Lecture Theatres

The AV Services response to working from home (WFH) and Remote Lecturing

Off Campus Lecture Delivery

Please note that Universal Capture is the recommended method for delivering lectures at present due to the current remote working policy.

Remote Working Tools

Please note that for remote working, meetings and collaboration we recommend using Microsoft Teams, Skype for Business, StarLeaf & BlackBoard Collaborate

For more information in relation to Zoom Video Conferencing

Working or learning from within China?

IT Services has created some guidance in relation to collaboration and virtual connections

We have updated our FAQs

Additionally we have created some new Best Practices, Hints and Tips guidance to help provide you with a smoother end user experience when using our Collaboration Tools during this period.


The Echo360 lecture capture scheduling service has moved from Audio Visual to Academic Technology

Service Updates (June 2021)

The Echo360 lecture capture scheduling service has moved from Audio Visual to Academic Technology. This move will allow Audio Visual Services to better focus their resources on provision and support of in-room hardware.

Lecture capture scheduling is, predominantly, a data entry process whereby our team receive lecture capture scheduling requests via the online Help Desk, and then process them to set up the actual recordings in Echo360. The service is available Monday to Friday from 9am to 5pm and we ask that all bookings are requested at least 2 working days in advance.

The service relies on the data provided by departments to ensure that captures are set up correctly. Therefore, we have created a ‘How to schedule a lecture recording’ guide which provides details for what the service does and does not do, prerequisites for making a booking, and which describes how to complete the booking form for different event types.

For those departments who use the spreadsheet booking method, we have provided a new version of the spreadsheet, pre-populated with room information and with an information sheet to guide you through the required fields (due to Echo360 updating their import process). We have also updated our ‘Getting Started with Lecture Capture’ and ‘Lecture capture-enabled spaces’ guides which provide information about the lecture capture process outside of scheduling.

Further work will take place over the summer to modify the online booking form to improve the process and better guide people through the steps to ensure that data is accurate and complete so that recordings can be scheduled efficiently.

Important dates

We are currently only able to set up schedules for 20/21. Please do not submit requests for 21/22 until the room bookings service is made available by the Central Timetabling team. We estimate that this will be from the start of August but are waiting on final confirmation from Central Timetabling.

The future of the service

We welcome feedback on the scheduling guidance, and on the way in which lecture capture scheduling works currently. We would especially like to hear from you if you are the local contact in your department who either sets up the requests, or who supports other people in making requests, so that we can keep you up to date with changes and work with you on developing the service so that it better meets departmental requirements.

Some future changes we are either working on, or looking at the feasibility of:

  • Replacing the current spreadsheet with a ‘validated’ spreadsheet to reduce errors further.
  • Video guidance for the scheduling process and completing the spreadsheet.
  • Developing the booking form to have more pre-populated data to reduce errors.
  • And in the longer term, self-service scheduling, whether this is via room bookings, our in-house scheduling interface, or directly in Echo360 by trained administrators.

Please get in touch with either myself or Cameron with any suggestions, and requests for training or support in using the lecture capture scheduling service. Please submit all scheduling requests via the online form however so they can be picked up in our absence.

Paul Trimmer, Cameron Deans

(Lecture Capture Scheduling Team, Academic Technology)

Wed 28 Jul 2021, 12:14 | Tags: Service Updates Echo 360

Gibbet Hill Teaching Space Upgrades - GLT 2 & GLT 3

GLT2 and GLT3 on the Gibbet Hill Campus have been completely refurbished during the lock down period. The AV Services department have been working closely with Estates, Space Management and sub contractors to completely transform the spaces prior to the start of term.

Further information about GLT 2 and GLT3 is available on our room information pages.


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