Publication of long form research outputs (including monographs, edited volumes, and book chapters) in Open Access (OA) entails that these be made accessible online free of cost and without restrictions, generally via a publisher’s website and/or a repository. Although OA publication of eBooks is not currently the norm, it is foreseeable that, as funders’ requirements change and new funding streams arise, it will become increasingly frequent and even necessary.

Benefits

There are many benefits to OA publication of long form research outputs:

• Improved visibility and discoverability: make your work easier to find and access, via the publisher’s or other websites and repositories, such as the OAPEN Library, the Directory of Open Access Books (DOAB) or PubMed’s NCBI Bookshelf
• Increased impact: use open access to make reading, sharing, citing, and reusing your work easier.
• Retaining copyright: authors retain copyright over their work, as the default OA license is Creative Commons Attribution 4.0 (CC-BY)
• Complying with funders’ mandates: funders increasingly require outputs to be open access. Use the Sherpa Juliet database to check funders’ requirements on Open Access publication and data archiving
• Complying with REF requirements: journal articles submitted for the Research Excellence Framework (REF) need to be published via either the Green or Gold Open Access routes. Future REF exercises may include open access requirements for other forms of research output

Routes

There are two main routes to Open Access publication.

Gold route

Once published, the work is immediately made accessible without costs or restrictions. The author chooses the terms under which the work is shared and re-used by applying a Creative Commons licence. Gold OA publication involves the payment of book processing charges (BPCs) or of chapter processing charges (CPCs). The University has limited funds to cover these costs.

Green route (e.g., self-archiving)

Upon agreement with the publisher, the work (generally the author accepted manuscript) is deposited in our institutional repository WRAP. An embargo period may be imposed on the accessibility of the work. This option is suitable to all long form research outputs, but it is especially appropriate for book chapters and sections. OA publication via the green route is free of costs.

Selecting a publisher

The landscape of OA publishing of monographs is fast evolving and more, better, and cheaper options are likely to emerge in the near future. It is up to each researcher to choose where to publish, however there are important elements to consider, such as whether the publisher:

• follows best practices
• affords options that allow for compliance with the funders’ requirements
• ensures the visibility and accessibility of the work
• is institutional or commercial (the latter tend to charge more for BPCs and CPCs)

When choosing where to publish, the following resources may prove useful:

• Open Access Books Toolkit: this toolkit aims to help book authors to better understand open access book publishing and to increase trust in open access books
• Think Check Submit - journals: this checklist helps you choose a trusted journal and publisher
• Open Access Scholarly Publishers Association (OASPA): use this list of members to check that a publisher, publication, or organisation follows best practice. Members have been through a rigorous application review process and adhere to OASPA's Code of Conduct
• Sherpa Juliet: use the Sherpa Juliet database to check funders’ requirements on Open Access publication and data archiving

Funding

Funding streams to support the payment of book and chapter processing charges (BPCs and CPCs) are currently limited. This situation will likely change, as new UKRI guidelines regarding the publication of long form research outputs come into force.

Help

If you have any questions, please contact the Open Access team at the Library: openaccessfund at warwick dot ac dot uk.