Terms and Conditions for the award of the Short Term Mobility Bursary

 

1.If you have any queries or concerns about these terms and conditions, please contact ShortTermMobility@warwick.ac.uk.

2.By accepting the Short Term Mobility bursary I agree that:

(a)I am a current student fully enrolled at the University of Warwick.If my enrolment status changes, I will immediately notify the programme coordinator using theemail address provided above.

(b)I will engage in full with the requirements of the programme, including: to attend programme briefings and complete the programme in full.

(c)I will conduct myself in accordance with the Warwick Values.

(d)I will complete as requested short and long-term programme evaluation surveys/questionnaires, including after I graduate from the University.

(e)I will provide as requested a brief reflection on the impact of the programme on my personal development.I understand thatI may be asked for a reflection at the end of the programme and in future, including after I graduate from the University. When a reflection is requested, I will be provided with more information and asked to sign a consent form explaining how the reflection will be used.

(f)I must consent to these Terms and Conditions in order to receive my bursary.

(g)I will provide my bank details as requested for receipt of my bursary.

(h)My bursary will be a one-off payment in GB pounds.

(i)I will return my bursary to the University (or a proportion of my bursary, if agreed by the University) if I do not complete the activity for which the bursary was provided.

3.As a condition of accepting the Short Term Mobility bursary, I agree to my name, course, and details about my participation in the programme being featured in both online and offline marketing materials, for the purposes of promoting the programme to future applicants and for the purposes of fundraising and alumni engagement. I understand that I may also be asked to provide an image of myself for these purposes and if so, I will be asked to sign a consent form explaining how my image will be used.

4.All successful applicants may be invited to participate in other opportunities to showcase their project or programme at University exhibitions and events. I agree that this may involve sharing my personal data and project information with other departments within the University. I understand that if I do not wish for my details to be shared, I can contact the programme coordinator using the email address provided above.

5.I confirm that if travelling overseas, I will complete as requested a risk assessment and abide by any travel safety advice directed to by the University.

6.The participant shall ensure they have adequate insurance coverage in place prior to travel. Individuals travelling abroad on behalf of the University of Warwick (including those for whom the University has responsibility), are automatically covered by a Business Travel insurance policy up until the end of registration. Where final year students are travelling, they need to enrol on to the finalist extension module in order to continue to be covered. This is not a holiday travel insurance policy and provides cover for University-related business travel only (emergency medical cover only). Full details regarding this can be found on the Insurance Service website: www.warwick.ac.uk/insurance

 

7.Privacy notice

The University of Warwick will process your personal data provided on this form for the following purposes:

(a)Administering your Short Term Mobility bursary.

(b)Analysis and research, to better understand the needs of different groups of students.

For the legal basis for processing this personal data, please refer to our privacy notice here: Student Privacy Notice - Security & Information Management - Warwick

Your personal data will not be shared or disclosed to any third parties external to the University of Warwick except the external third parties or host university you have signed up with who will process your personal data for the purpose(s) of administering your application and participation in their programme.

Your personal data will be kept securely by the University of Warwick and will be retained in accordance with the University’s Records Retention Schedule warwick.ac.uk/services/idc/recordsmanagement

 

The University of Warwick is the Data Controller of this information and is committed to protecting the rights of individuals in line with Data Protection Legislation. Please visit the University’s Data Protection webpages for further information in relation to your rights and how the University processes your personal data: warwick.ac.uk/services/idc/dataprotection. The University’s Data Protection Officer can be contacted through infocompliance@warwick.ac.uk and any requests or complaints should be made in writing to the Data Protection Officer.