Inbound Exchange Student Attendance Forms

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Inbound exchange/study abroad students from a University of Warwick partner university

*** JANUARY UPDATE ***

Welcome to our new students! Please note that we cannot sign an arrival form in advance. Scroll down to see when we will be available to sign your forms in person. It is generally quicker to obtain a signature on your form by attending an in-person session. If you upload an arrival form, please allow at least two weeks for us to return it to you.

Information for our Autumn Term students. We do hope you enjoyed your placement at Warwick. We have begun to process departure forms again, following the Christmas break. If you have already uploaded or emailed your departure form, there is no need to do so again. Rest assured that we are processing departure forms as quickly as we can.

Some exchange students are required by their home university or scholarship provider to prove that they have arrived and are studying at the university, or to show that they have stayed until the end of their placement. If you are an exchange student who requires a signature on your certificate of arrival or departure, the quickest way to get it signed is to bring the printed form to us, the Student Mobility Team, in person. (If your home university or scholarship provider does not have this requirement, you do not have to take any action.)

If you have a Learning Agreement and need a signature, please scroll down to 'Learning Agreements' below for more information.

Arrival Certificates/Forms

The Student Mobility team will be available in the Student Opportunity Hub, located on the Ground Floor of Senate House as follows:

Monday 12th January 2026: 9.30 to 16.00

Tuesday 13th January 2026: 9.30 to 13.30

Every Wednesday during term time (unless otherwise stated): 14:00 to 15:15.

Please check for any changes to the schedule before attending - any changes will be stated on the Student Mobility website.

If you are coming in person, please ensure that you have fully enrolled, bring your Warwick student ID card and your printed form with you.

We advise you to print your form before you leave home. If you need to print when you arrive, please see the following information about printing at Warwick:

Alternatively, you can complete the form below and attach your arrival form for signing.

If you are uploading, make sure that you have fully enrolled and have a Warwick email address. Forms will be signed electronically by the Student Mobility Team and returned to you via your Warwick email address, as soon as we are able to.

Please allow at least two weeks for us to complete and return your form.

Departure Certificates/Forms

Departure forms can be signed no more than 5 days before your leaving/departure date or the end of term.

The Student Mobility Team are available in the Student Opportunity Hub, located on the Ground Floor of Senate House as follows:

Every Wednesday during term time (unless otherwise stated): 14:00 to 15:15

Please check for any changes to the schedule before attending - any changes will be stated on the Student Mobility website.

Alternatively, you can complete the form below and attach your departure form for signing. If you are uploading your form and you are leaving before the end of term, please state your departure date in the comments box. Forms will be signed electronically by the Student Mobility Team (no more than 5 days before your leaving/departure date or the end of term) and returned to you via your Warwick email address, as soon as we are able to.

Please allow at least two weeks for us to complete and return your form.

Learning Agreements

Learning Agreements are confirmed by your academic department (this can be identified on your offer letter). They will be able to do this when you have completed the module selection process. Academic department contact information may be found here: Academic Department/Subject Area Information.

If your home University requires a signature from the 'Institutional Erasmus+ co-ordinator,' upload it here when it has been signed by your academic department and we will sign it and return it to your Warwick email address.

Uni ID

Full name

Academic Department at Warwick

Date of arrival at Warwick

Date of departure from Warwick

Comments

Attendance Documents (pdf, word, jpeg or excel)

Attach file

No files are currently attached.

Privacy notice

The data which personally identifies you is collected on this form to enable Student Mobility staff to return your form to you when completed.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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Inbound Exchange Student Attendance Forms

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