Assessment format and timetable
Yes, with the exception of a limited number of exams in the Medical School, all centrally managed 2020/21 examinations will take place online, with no physical examinations taking place. The University has taken this decision to provide certainty for students, and to avoid the need to make the late changes to assessment.
Yes, all centrally managed exams taken in the September resit period will be online.
You will receive an email letting you know your timetable is ready to view. Once the timetable is published, you will be able to access your online assessments and personal timetable in the Alternative Exams Portal (AEP).
Each of your exams in the Alternative Exams Portal will be one of the following types of online assessment:
- Open book assessments
- File-based open book exams. These are used when you will need to upload several files, for instance, to include pictures of written work such as mathematical work.
- Multiple choice question sets which can be taken online
Online revision classes may be provided by your department to enable you to understand more fully the nature of the tasks which will be set, and how you should approach them.
Departments and module leaders will provide specific information for each assessment within the Alternative Exams Portal platform when you view your assessment.
Take care to read the instructions carefully before you begin for each of the assessments you take.
Assignment instructions will be specific to the assignment set. You are likely to receive guidance on what is expected in online revision classes in advance of the assessment period or receive advice from your department in another way.
Using the Alternative Exams Portal (AEP)
For students taking scheduled assessments, trial assessments (not discipline related) have been developed to give you the experience of engaging with the AEP and other assessment tools. These are not compulsory, nor are they marked, rather they give you a practice run of engaging with the AEP ahead of your assessments. See dates for the Central Mock Exams below.
Central Mock Exams in AEP
Monday 26 April 2021 to Friday 7 May 2021
12 April and 19 April
Monday 10 May 2021 to Friday 14 May 2021
26 April and 4 May
Monday 17 May 2021 to Thursday 24 June 2021
5 May and 10 May
You will receive an email once the trial assessments can be accessed within the AEP. We highly recommend that you make use of the trial assessment opportunities. Feedback from students indicates that students experience less difficulty and problems when they have used the platform in advance of their formal assessments. It also helps to reduce exams anxiety as you will be more familiar with the platform.
Some departments are also providing mock assessments (discipline related) which will also appear in the AEP. These will be related to your discipline specifically. You can find trial assessments and mock assessments (if your department has provided the latter) in your AEP.
At the specified date and time of your assessment log into the Alternative Exams Portal and go to the module you're sitting. You can then start your assessment. View instructions below:
- Click on the relevant Assessment block to access your assessment paper. Your assessment time has now started. Once you have started, you cannot go back. Do not start until you are ready to sit the assessment.
- You will first be asked to confirm you understand and accept the academic integrity rules (addressing plagiarism, cheating and collusion). You will not be able to proceed without agreeing to this statement.
- You will be given your assessment instructions. Your lecturers have been asked to be very clear in setting out what is expected. Take care to read the instructions carefully before you begin each of your assessments.
- The assessment instructions will either give you the assessment questions so you can start working on them, OR you will be given a link through to a quiz tool, a multiple-choice tool where you take your assessment. In a limited number of cases, departments may use another tool you will already be familiar with.
- If you are referred to another tool (Moodle, Questionmark Perception, MyWBS) you will complete your assessment there. If you have been given your assessment questions in a file, you will be uploading your assessment yourself through the AEP. A box for this is provided with an upload function. Once you have uploaded your assessment you must tick the box in the AEP to ensure you have finished your assignment. Do not forget to do this. You cannot return to your work after uploading your assessment.
Please note that your department may or may not want you to use an answer booklet. Do not worry if you don’t find one provided. Just follow the instructions given. If no instructions are given about what file you need to upload, you can simply use any file you prefer.
We've created four short videos to demonstrate how to use the AEP:
Timings for assessments
Your time starts from the moment you click to access your assessment paper. If you are taken to a different tool (Moodle, Questionmark Perception) then your time counter will restart there.
Do not click on the block until you are ready to start. Once you have started, you cannot stop and/or restart the process.
If your assessment takes place in Moodle or Questionmark Perception, your department has been advised to ensure the additional time for technical matters (45 minutes). You should still aim to work within the timescale set out for the assessment. Your assessment will carry a time stamp allowing your department to see whether you have used more than the time allotted, and will check whether this is justified.
Your Department has made one of the following choices with regards to the timing of online assessments. These are:
- Timed assessment to be completed within a 24-hour window
This is a timed assessment, however, you will be able to start your assessment at any time within the 24 hour window. The counter will start running from the time at which you access your assessment. If you are taken to a different tool (Moodle, Questionmark Perception) then your time counter will restart there. It is not possible to ‘stop the clock’ during the assessment. You must make sure you also complete within the 24 hour window.
For example, if you have a 3 hour exam, once you have started the exam you need to complete it within the following 3 hours, once the timer has started.
- Timed assessment starting at a set time
Your assessment will take place at a set time and has to be completed by a set time. You must start your assessment at the time stated. If you start after this time, you will be deemed to have started late and you will not have the full duration for your assessment.
- Timed assessment up to 24-hours duration
In a limited number of cases, there may be assessments that can be completed at any time within the 24-hours with no time constraints. Your department will advise you if this is the case. The counter will start running from the time at which you access your assessment.
For example, you could start your exam at 9am and work on it until 10am and return to finish it at 2pm. Your department may give an indication on a suggested amount of time to spend on the assessment.
All exams are designed so that they can be completed in much shorter time than 24 hours. In some cases however, for example where a course may have significant numbers of students who have had to remain overseas, the use of a 24 hour window, provides flexibility to reflect different timezones.
Late submission, extra time and reasonable adjustments
If you attempt to submit after the end of the submission window, you will not be able to do so as the submission window will have closed and a mark of 0% will be applied to the assessment. However you may still submit a case through the mitigating circumstances portal if you believe you had good reasons for not completing your assessment on time.
If you have an entitlement to extra time/rest breaks under an agreed reasonable adjustment, you will have your additional time automatically added within the AEP. Read about our guidance on reasonable adjustments.
Reasonable adjustments can take many forms, from sitting exams in a quiet room alone, to being allowed to bring helpful resources with you, using assistive technologies, taking breaks, use of a scribe, or extended time to complete your assessment.
We recognise that under the current circumstances, previous reasonable adjustments may not be accommodated in the same way as before, and have provided guidance to students accordingly but we are, as always, committed to supporting students in the best way possible. View the guidance on reasonable adjustments.
Exam Invigilation and technical support
Exam invigilation looks a little different in online assessments. Your module convenor (or nominee) is asked to log in to the AEP at the start of the assessment. For a two-hour assessment, they will be available for the first two hours. For a three-hour assessment they will be available for the first three hours. When they sign out, they will leave any messages in the AEP that you need to be aware of if you start the assessment later (in the case of an assessment running in a 24 hour window).
You can log any issues with the assessment paper, but there is no individual two way communication possible within the AEP. Where invigilators find there is an issue that affects all students taking the assessment, they will make an announcement to resolve the matter. This message will remain available for as long as the assessment is open.
You can log issues through the AEP only, so even if your assessment takes place in another tool (Moodle, MyWBS or Questionmark Perception) please do not close the tab to the AEP, as that is where you are able to log any issues.
Technical support, invigilation and general oversight of proceedings during the online assessments is only available between 9.00 and 17.00 BST on assessment days. If you encounter technical problems during the assessment, i.e. you may not be able to complete the assessment in time, or at all, please make sure you use the Mitigating Circumstances portal to raise any such issues. Your department will take appropriate measures.
At Warwick, we take academic integrity very seriously. Any plagiarism, cheating or collusion activities may result in you failing your assessment and in serious cases, failing your degree. Whilst you are able, and allowed, in open book assessments to refer to published or prepared resources unless otherwise indicated, you are not allowed to work with anyone else on your assessments. This includes other students, family, friends or anyone else. Only where the assessment explicitly asks you to work with others is this allowed.
Within the Alternative Exams Portal you will be asked to tick a box to indicate that you have read and understood our academic integrity expectations. Read more about academic integrity at Warwick.
To deter and detect academic dishonesty the University has instituted a number of mechanisms within online assessment processes. View detailed guidance about academic integrity.
Covid mitigation package
In March 2020 we introduced a package of measures designed to ensure that you experienced no disadvantage due to the rapid move to online teaching, learning, and assessment as a result of the Covid-19 pandemic.
For 2020-21 we invested in developing a blended approach to teaching, learning and assessment to enable you to be able to achieve successful outcomes, no matter where you are studying. This year is therefore different to last year in that we are better prepared for online learning and assessment.
However, we recognise that the continuing pandemic and the ongoing lockdown in the UK may be impacting on you and your studies. Working closely with the Students’ Union, we have developed a package of support which is designed to mitigate the impact of any potential disruption caused by the pandemic. The measures are specific to the structure of Warwick degrees and the volume of assessment undertaken by students, and reflect the circumstances of the current year.