For the 2023/24 academic year, the University will be running a mixture of online and in-person centrally timetabled examinations. For further information on specific arrangements for your exams, please contact your home department in the first instance.

Once the exam timetable is published, you will receive an email informing you that the timetable is ready to view. Personalised timetables will be available shortly after publication of the exam timetable. You can access downloadable timetables for relevant exam periods via the Examination Dates Timetables webpage.

Your timetable will state which system your online exam is taking place in e.g. AEP or WAS

Online exams will normally be one of the following types of assessment:

• Online Open book assessment
• Online Multiple choice questionnaire

Departments and module leaders will provide specific information for each exam. You can access this when you view your exam.

Take care to read the instructions carefully before you begin for each of the exams you take.

Assignment instructions will be specific to the exam set. You are likely to receive guidance on what is expected in revision classes in advance of the exam period or receive advice from your department in another way.

For the 2023/24 academic year, the University will be running a mixture of online and in-person centrally-timetabled exams. Those exams that are online for the main sit will remain online for the deferred/reassessment sit. For further information on specific arrangements for your exams, please contact your home department in the first instance.

For students taking scheduled exams, trial assessments (not discipline related) have been developed to give you the experience of engaging with WAS. These will be available from 25 April onwards and you will receive an email when they are available to you. They are not compulsory, nor are they marked, rather they give you a practice run of engaging with the system ahead of your exams to help familiarise yourself with the system. We strongly encourage you to take a trial assessment for this reason. It also helps to reduce exams anxiety as you will be more familiar with the platform.

Some departments also run mock assessments (discipline related) which will appear in WAS. These will be related to your discipline specifically. Your department will inform you if they are planning any mock exams.

At the specified date and time of your exam log into the Warwick Assessment System and go to the module you're sitting. You can then start your exam. Read Student Guidance for WAS here.

Please note that your department may or may not want you to use an answer booklet. If they provide one, it will be available as an appendix to the main exam.

All exams in WAS will require pdf file type to be uploaded and may also limit the number of files you are permitted to upload

Yes. We have created WAS student guidance pages including information about timings, taking your assessment, reasonable adjustments and more.

For students taking scheduled assessments, trial assessments (not discipline related) have been developed to give you the experience of engaging with the Alternative Exams Portal (AEP) and other assessment tools. These are not compulsory, nor are they marked, rather they give you a practice run of engaging with the system ahead of your assessments.

You will receive an email with details of the dates trial assessments can be accessed within the AEP. We strongly recommend that you make use of the trial assessment opportunities. Feedback from students shows that students experience less difficulty and problems when they have used the platform in advance of their formal assessments. It also helps to reduce exams anxiety as you will be more familiar with the platform.

Some departments also run mock assessments (discipline related) which will appear in the AEP. These will be related to your discipline specifically. You can find trial assessments and mock assessments (if your department has provided the latter) in your AEP timetable.

At the specified date and time of your assessment log into the Alternative Exams Portal and go to the module you're sitting. You can then start your assessment. View instructions below:

1. Click on the relevant Assessment block to access your assessment paper. Your assessment time has now started. Once you have started, you cannot go back. Do not start until you are ready to sit the assessment.
2. You will first be asked to confirm you understand and accept the academic integrity rules (addressing plagiarism, cheating and collusion). You will not be able to proceed without agreeing to this statement.
3. You will be given your assessment instructions. Your lecturers have been asked to be very clear in setting out what is expected. Take care to read the instructions carefully before you begin each of your assessments.
4. The assessment instructions will either give you the assessment questions so you can start working on them, OR you will be given a link through to a quiz tool, a multiple-choice tool where you take your assessment. In a limited number of cases, departments may use another tool you will already be familiar with.
5. If you are referred to another platform (i.e., Moodle, Questionmark Perception, MyWBS, Tabula etc.) you will complete your assessment there. If you have been given your assessment questions in a file, you will be uploading your assessment yourself through the AEP. A box for this is provided with an upload function. Once you have uploaded your assessment you must tick the box in the AEP to ensure you have finished your assignment. Do not forget to do this. You cannot return to your work after uploading your assessment.
6. Once you have uploaded your assessment, do not resave it on your device. This means that it will have the correct date and time stamp.

Please note that your department may or may not want you to use an answer booklet. Do not worry if you don’t find one provided. Some assessments within the AEP will require specific file types and may also limit the number of files you are permitted to upload. If no instructions are given about what file you need to upload, you can simply use any file you prefer.

Yes. We have created written and visual guidance for students to use in assisting them to use the Alternative Exams Portal (AEP). Links to the guidance are provided below.

Your time begins once you have confirmed your compliance with the academic integrity statement via the 'Continue' button. If you are taking your exam via an alternative platform (i.e., Moodle, Questionmark Perception, MyWBS, Tabula etc.), then the timer will restart there.

Important - do not start your examination until you are ready. Once started, you cannot stop or restart the process (unless your examination is 24 hours in duration).

Fixed time exams start at the advertised time, you must make sure you are ready to start the exam on time. You can read about how to access a live exam in the Student Guidance.

All online centrally timetabled exams start in either the Alternative Exams Portal (AEP) or Warwick Assessment System (WAS). The AEP does enable departments to link out to alternative platforms for you to actually take your exam. If you started in AEP, we recommend that you keep the AEP tab open at all times, so that you can contact invigilators and also take note of any announcements made. You won’t be able to contact invigilators in any other way.

For centrally timetabled exams that take place via alternative platforms, departments have been advised to ensure durations are the same, the upload window that covers technical issues (30 minutes) is incorporated, and any extra time you're entitled to is included.

The department responsible for the examination will make one of the following choices with regards to the timing:

This is a timed exam that you can start at any time within the 24-hour window. In the AEP or WAS, the timer will start from the point at which you access the exam. If you are redirected to an alternative platform (i.e., Moodle, Questionmark Perception, MyWBS, Tabula etc.), then the timer will restart there. In AEP or WAS, you will have 30 minutes after the end of the exam during which to upload your answers.

This is a timed examination that takes place at the start time listed in the published exam timetable. You must start your examination at the time stated. If you start after this time, you will be deemed to have started late and will not receive the full duration for your examination. In AEP or WAS, you will have 30 minutes after the end of the exam during which to upload your answers.

In a limited number of cases, there may be examinations that can be completed over a 24-hour duration with no time constraints. In these instances, the timer will start running from the point at which you access the examination and you will be permitted to exit and re-enter the AEP or WAS to complete the assessment by the submission deadline. You will have no additional time to upload your answers.

If you attempt to upload after the end of the 30 minutes submission window, you will not be able to submit. You should immediately send your file by email to the Department that delivers the module. Anything submitted by email after the submission window will automatically be classified as a late submission and awarded a mark of zero. You will need to submit a claim through the Mitigating Circumstances Portal if you believe you had good reasons for not completing your assessment on time. If you wish to submit a mitigating circumstances case, you must notify your department within 24 hours of the exam ending. If you do submit a case, you will need to explain:

• what happened during the 30 minutes submission window which meant that you could not submit your work on time.
• how you used the 30 minutes; and
• how and when the problem was resolved

Please include evidence of technical difficulties, such as time-stamped photographs or screen shots of notifications of loss of internet connection. You are also able to request an information log of internet activity on the page within the AEP or WAS where you take your assessment. This is available from 1 hour after the end of the examination.

Within the AEP, you will have 30 minutes on top of the length of a fixed time or timeboxed exam to upload your answers. This time must not be used for additional working time. 24 hour duration open book exams do not have a 30 minute upload window - you must upload and submit during the 24 hour period.

The AEP will close for submissions after the 30 minutes upload period. You will not be able to submit your files after the end of the upload period. You should immediately send your file by email to the Department that delivers the module. Anything submitted by email after the 30 minutes will automatically be classified as a late submission and awarded a mark of zero. The only exception to this is where you can make an acceptable case through the Mitigating Circumstances Portal, if you can evidence that you had good reasons for not completing and submitting your examination on time.

Within the WAS, you will have 30 minutes on top of the length of a fixed time or timeboxed exam to upload your answers. This time must not be used for additional working time. 24 hour duration open book exams do not have a 30 minute upload window - you must upload and submit during the 24 hour period.

WAS will close for submissions after the 30 minutes upload period. You should immediately send your file by email to the Department that delivers the module. After the 30 min period you will be unable to submit and your assessment will automatically be classified as a late submission and awarded a mark of zero. The only exception to this is where you can make an acceptable case through the Mitigating Circumstances Portal, if you can evidence that you had good reasons for not completing and submitting your examination on time.

Reasonable adjustments can take many forms, from sitting exams in a quiet room alone, to being allowed to bring helpful resources with you, using assistive technologies, taking breaks, use of a scribe, or extended time to complete your assessment. If you believe you would benefit from these adjustments, please visit the Wellbeing and Student Support pages.

If you have received approval, within agreed deadlines, from Wellbeing Support Services to be granted extra time or rest breaks, you will have your additional time automatically added in the AEP and WAS.

Exam invigilation looks a little different in online exams. Your module convenor (or nominee) is asked to log in to the online exam at the start of the assessment. For a two-hour exam, they will be available for the first two hours. For a three-hour exam they will be available for the first three hours. When they sign out, they will leave any messages in the online platform that you need to be aware of if you start the exam later (in the case of an assessment running in a 24 hour window).

You can log any issues with the exam paper, but there is no individual two-way communication possible within the AEP or WAS. Where invigilators find there is an issue that affects all students taking the exam, they will make an announcement to resolve the matter. This message will remain available for as long as the exam is open.

Please note, if you entered your exam through AEP and it then took you to another tool (i.e., Moodle, Questionmark Perception, MyWBS, Tabula etc.) please do not close the tab to the AEP as that is where you are able to log any issues and view announcements made in relation to the exam you're currently taking. You can’t log issues using any of these other platforms. If you are taking your exam in WAS, you can also contact the invigilator. There is a guide here to show you how to do this.

See guidance about technical difficulties if you're using the Alternative Exams Portal (AEP) at the bottom of this page.

See guidance about technical difficulties if you're using the Warwick Assessment System (WAS) at the bottom of this page.

Please read Academic Integrity and Online Assessment Information on this page.

We support you to succeed with a number of options based on your personal circumstances. See more information

You are encouraged to contact your Personal Tutor or the relevant departmental contact, if you have specific questions not already covered in the guidance provided here or by your department.

Please contact your home department as soon as possible and submit a request via the Mitigating Circumstances Portal. We strongly recommend that you read the Mitigating Circumstances policy before taking any action.

If you require urgent first aid, please call 999 for an ambulance. For non-urgent advice during working hours (09:00 to 17:00 GMT/BST), students should request support via the Wellbeing Portal.

If you require urgent first aid please contact the Community Safety team via +44 (0)24 7652 2222 who will respond to you as soon as possible. If you are in some degree of distress or require non-emergency support, please contact Community Safety team via +44 (0)24 7652 2083 who will respond to you and pass any relevant incidents on to Wellbeing and Student Support.

For non-urgent advice during working hours (09:00 to 17:00 GMT/BST), please request support via the Wellbeing Portal. For general advice required outside of working hours, students should contact Community Safety on +44 (0)24 7652 2083.

Please see more information on this here.