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Request for reimbursement of the cost of managed quarantine hotel accommodation

Please note you can only use the form at the bottom of this page to request the reimbursement of costs associated with managed quarantine hotel accommodation if you meet the following eligibility criteria:

Eligibility Criteria

You are a new or continuing student either starting or continuing your studies at Warwick from September 2021^, are an overseas fees payer and:

On the date of entry to the UK:

  1. Your date of arrival falls within the relevant period for which support is being provided (09.07.2021 – 10.01.2022 inclusive).
  2. You are domiciled in (and not visiting or transiting), a country that was on the UK’s ‘Red List’ on that date.
  3. You were required to quarantine in a managed quarantine hotel.
  4. You paid for the managed quarantine hotel and can provide a receipt for this. Please find an example of the CTM invoice/receipt here.

And

On the date of application for the reimbursement:

  1. You have completed the 10-day quarantine in a managed quarantine hotel.
  2. You are fully enrolled on a course of study in the 2021/22 academic year, with no visa checks outstanding, and are not permanently or temporarily withdrawn.

^1-year Postgraduate Master's students who started their course in the autumn of 2020, have completed all the taught element of the course, and will be returning to the UK in the autumn of 2021 for the purpose of applying for the Graduate Route visa would not be eligible. Additionally, students with the purpose of coming to Warwick for an overseas exchange programme, are an exchange or visiting student (all study levels) or are conducting an inbound Placement Year are also not eligible for the hotel reimbursement.

Additional information:

  • If you are coming to the UK from a country that is on the UK government’s red list, it is mandatory for you to book into the official managed quarantine before travelling to the UK and to complete your period of quarantine there.
  • You will be required to pay your managed hotel quarantine fee upfront and then if you are eligible for reimbursement, it will be credited to you by the University towards the end of the year. The University is not permitted to pay funds to a third party organising the managed hotel quarantine.
  • There are some exemptions from managed quarantine for medical or compassionate reasons and other exemptions to the hotel quarantine requirement
  • If you travel with your parents or other students (non-Warwick) and share a room, provided you meet the other eligibility criteria, you will qualify for reimbursement of the full cost for one adult only. If you share a room with another Warwick student and they also meet the eligibility criteria, you can upload the same CTM invoice/receipt. Providing that both of your names are on the document, the total sum will be split evenly between you and the other Warwick student you shared your room with.
  • In the event that you withdraw from your studies within 14 days of starting your course, you understand that the University will not cover the costs of quarantine accommodation and you may be required to repay these if they have already been credited to your account.
I confirm that I have completed course registration and enrolment online (required)
I confirm that I have read, understand and meet the eligibility criteria explained above (required)
Attach file
No files are currently attached.
I have attached evidence of the managed accommodation costs and confirm that these relate solely to myself (required)
In the event that I withdraw from my studies within 14 days of starting my course I understand that the University will not cover the costs of quarantine accommodation and I may be required to repay these if they have already been credited to my account (required)
Privacy notice

The University of Warwick will process the data collected on this form for the purposes of updating the records we hold of your study at the University of Warwick.

The legal basis for processing this personal data is necessary for the performance of your student contract.

Your personal data will not be shared or disclosed to any third parties external to the University of Warwick.

Your personal data will not be transferred outside of the UK, will be kept securely by the University of Warwick and will be retained in accordance with the period stipulated in the University of Warwick Records Retention Schedule.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University’s Data Protection webpages provide further information on your rights and how the University processes personal data. Please submit any data subject rights requests to infocompliance@warwick.ac.uk or address any complaints or suspected breaches to the University’s Data Protection Officer at DPO@warwick.ac.uk.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University’s Data Protection webpages provide further information on your rights and how the University processes personal data. Please submit any data subject rights requests to infocompliance@warwick.ac.uk or address any complaints or suspected breaches to the University’s Data Protection Officer at DPO@warwick.ac.uk.