In November, Dr Kafayat Aminu and Dr Oluwatomisin Ogunmola, members of the reseasrch team from the Uniiversity of Ibadabn travelled to the University of Warwick to work with the TRANSFORM team and plan for the next phase of the project. Kafayat and Tomisin have now returned to Ibadan, but shared a review of their trip.

ODK Training at the University of Warwick

In pursuit of advancing the objectives of Work Packages 4 and 5 of the TRANSFORM Project, two dedicated team members embarked on a transformative journey from the esteemed College of Medicine, University of Ibadan, Nigeria, to the University of Warwick, United Kingdom. The purpose of this significant voyage was to participate in a comprehensive 3-day training workshop, strategically designed to empower and equip ODK champions across various study sites (Ibadan, Nigeria and Dhaka, Bangladesh). The focal points of this immersive training initiative were carefully curated to address pivotal aspects of data collection and data management for Work Packages 4 & 5.

Ibadan team with Dr Sagar Jilka during a training session

The overarching goals of the trip encompassed multifaceted objectives, including the training of ODK champions in each study site, learning the intricacies of extracting and decrypting ODK data, meticulous review of instruments for data collection, formulation of proformas for streamlined follow-up data collection, uploading of modified instruments and proformas to the ODK platform, and the crucial task of developing a robust Standard Operating Procedure (SOP) tailored to the specific requirements of Work Packages 4 & 5. This training workshop took place in Room 46 at the Radcliffe Conference Centre, University of Warwick.

Dr. Kafayat Aminu & Mr. Oluwatomisin Ogunmola at the Radcliffe Conference Centre

 ACCOMPLISIHMENTS

1. Extracting and Decrypting ODK Data: One of the primary goals of the training workshop was capacity building aimed at meticulous data extraction from the ODK platform and subsequent decryption. To facilitate this, the team diligently downloaded relevant web applications and arrived at the step-by-step guidelines for the extraction process. The extracted data was then decrypted and formatted into user-friendly "xlsx" files. This was to enhance the accessibility of data to all TRANSFORM team members and ease workflows in the subsequent stages of the research.

2. Review of NOS, GAF & GAS Instruments: A critical aspect of our workshop involved an in-depth review of the NOS, GAF, and GAS instruments. Through collaborative efforts, and insights provided by Professor Swaran Singh, the team identified and addressed concerns, thus ensuring that these instruments align seamlessly with the objectives of the TRANSFORM study. This comprehensive review process aimed to enhance the reliability and accuracy of the data collected using these instruments.

3. Instruments for Data Collection: In line with the overarching goals of our trip, we meticulously reviewed instruments for data collection. Our assessment criteria included evaluating the relevance of these instruments to the TRANSFORM study, considering the unique contextual nuances of each study site, and assessing the practicability of the questions posed. The outcome of this review process was the strategic ordering and separation of forms, streamlining the data collection process for optimal efficiency.

4. Standardisation of Forms: A noteworthy achievement of the workshop was the standardisation of forms. Through a meticulous process, forms were ordered and separated based on their specific roles within the data collection framework. This standardisation not only ensures consistency across study sites, but also facilitates a smoother and more coherent data collection process, setting the stage for the subsequent phases of our research.

5. Development of Proformas: A pivotal aspect of our training workshop involved the development of proformas tailored for the distinct phases of the research. Specifically, proformas were meticulously crafted for both baseline data collection and follow-up months (B, M₁, M₂, M₃). This approach ensures a standardised and comprehensive data collection process across various time points, laying the groundwork for the longitudinal aspect of the study.

6. Uploading of Proformas: To seamlessly integrate the developed proformas into the data collection framework, the team successfully uploaded all proforma forms into the ODK platform. This marks a crucial step towards the implementation of standardised and digitally facilitated data collection methods, enhancing the efficiency and accuracy of the research endeavours.

7. Testing of Forms on Tablets: Prior to their full-scale deployment, extensive testing of the proforma forms was conducted on the tablets to identify and rectify any potential technical issues/errors. This meticulous screening phase ensures the reliability and functionality of the forms in the field, while potential disruptions during the actual data collection process are minimised.

8. Modified Translations: Acknowledging the diverse linguistic landscape of the study sites, the team reviewed and modified the translated instruments to ensure clarity and cultural appropriateness. This effort is instrumental in promoting accurate comprehension among participants, contributing to the overall integrity of the data collection efforts.

9. Documentation and Tracking Participants: A crucial component of the workshop involved the development of a database (an Excel spreadsheet) for documenting participants’ information and outlining follow-up procedures. This tool serves as a comprehensive resource for tracking participant engagement throughout the study, allowing for systematic and organized data management.

10. Data Linkage: An essential aspect of the data management strategy included reaching a consensus on the format of the participant IDs, facilitating seamless data linkage across various stages of the research. This standardised approach enhances the coherence and traceability of participants information, fostering robust data integrity.

11. Development of SOP for Work Package 4 & 5: In line with best practices and research standards, our team successfully developed a comprehensive Standard Operating Procedure (SOP) tailored to the specific requirements of Work Package 4 & 5. This SOP serves as a guiding framework for the entire research team, ensuring uniformity and adherence to established protocols throughout the duration of the study.

Learnings from Ibadan visit to Warwick

Physical vs virtual interaction: The importance of face-to-face interaction cannot be stressed enough as the visit has proven this to be more effective than virtual interaction in resolving complicated issues.

Practical experience matters: The opportunity of meeting with Dr Jasmine Bhogal, one of the authors of the CES questionnaire, was very helpful to the TRANSFORM team. Through personal encounter with Dr Jasmine, the team was able to address gray areas while consensus was reached on many conflicting aspects of the questionnaire. This was possible thanks to her knowledge and vast experience working on and with the tool.

Team work is the best: Having the Bangladesh team participate in the training and other aspects of the meeting was invaluable. Contributions made by the RAs and the PI eased the tasks of contextualizing some aspects of the research instruments and applicability of the SOP.

Personal Experience: A Day in Coventry

Our exploration of Coventry was nothing short of enchanting, weaving together history, art, and the vibrant spirit of the city. Navigating through Coventry City Centre, the heart of this urban gem, was a sensory delight. The lively atmosphere, the blend of modernity and tradition, and the diverse array of shops and cafes created a dynamic backdrop for our day.

The Coventry Cathedral, a true architectural marvel, stood as a testament to the city's resilience and revival. As we entered the cathedral, the awe-inspiring blend of medieval and modern elements left an indelible mark on our senses. The Cathedral not only showcased the rich history of Coventry but also served as a symbol of reconciliation and peace.

Our journey continued to the Herbert Art Museum; a cultural haven nestled in the heart of the city. The museum's curated collections offered a glimpse into Coventry's artistic heritage. From contemporary exhibits, historical artifacts, to rerecorded phone calls, each display told a unique story, reflecting the diverse tapestry of the city's cultural identity.

Wandering through the exhibits, we were captivated by the fusion of creativity and history. The Herbert Art Museum provided a space for introspection and appreciation of art in its various forms. The vibrant colours, intricate details, and thought-provoking displays sparked conversations and deepened our connection to the city's artistic narrative.

As the day unfolded, Coventry revealed itself as a city of contrasts and harmony, seamlessly blending the old with the new. Our journey through its streets, cathedral, and art museum was not just a tour but a personal encounter with the soul of Coventry. The memories created during our exploration will forever linger, a vibrant mosaic of experiences that have enriched our understanding of this remarkable city.

Below are some pictures that capture out memorable stay at Coventry and our visit to the University of Warwick.

Dr. Kafayat Aminu and Mr. Oluwatomisin Ogunmola @ the Herbert Art Museum

Mr. Oluwatomisin Ogunmola outside the Coventry Cathedral

Dr. Kafayat Aminu and Mr. Oluwatomisin Ogunmola outside a café in Coventry, UK.

Dr. Kafayat Aminu and Mr. Oluwatomisin Ogunmola outside a café in Coventry, UK.

Dr. Kafayat Aminu enjoying the bubbling Coventry City Centre

Mr. Oluwatomisin Ogunmola inside the Coventry Cathedral

NB: Many thanks to Dr. Sagar Jilka and Mr. Simon Smith for their hospitality.

We also extend our appreciation to Professor Swaran Singh and Professor Olayinka
Omigbodun for their support and mentorship.