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Diversity Monitoring

All staff are encouraged to regularly review their personal information on SuccessFactors and ensure it is up-to-date. When we talk about 'personal information' we mean your personal and protected characteristics (as defined by the Equality Act), such as disability, gender, race, religion, and sexual orientation.

We know that people don't always understand the relevance of this information to us as an employer, or aren't sure of the safety of providing an answer. We hope these pages will answer some common questions about what we want to know and why.

If you are looking for data on Warwick's diversity profile, see our dashboards webpage.

Why share your personal information

Four good reasons for updating your personal information on SuccessFactors:

It's quick, easy, and private

All staff can update their own record on SuccessFactors in six simple steps (you can find more detailed instructions on the SuccessFactors webpages):

  1. Open SuccessFactors.
  2. Select the 'My Profile' tile.
  3. Click the pencil next to 'Personal Information'.
  4. Select from a drop-down list of options for all questions.
  5. Click 'Save' at the bottom of the section.
  6. Click 'Proceed' on the pop-up window.

Sensitive questions include a 'prefer not to say' option.

Access to information on SuccessFactors is tightly controlled - only a limited number of staff in HR roles can view your personal information, only where it is a necessary part of their job, and they will treat it with the strictest confidence. Updating your personal details doesn’t automatically notify anyone (including HR).

Information about protected characteristics is used to generate anonymised and aggregated statistics. We do not share, report, or publish personal information in a form which would allow individuals to be identified.

Monitoring questions we ask

Below we've detailed the diversity monitoring information the University currently requests from staff and students. Where staff and student questions differ this has been highlighted. The format of University questions is informed by HESA (Higher Education Statistics Agency) reporting requirements.

All student questions listed below are mandatory (except prefered pronouns) for HESA reporting. Staff questions are not mandatory (except gender marker for HMRC purposes).

If you are looking for additional good practice advice for diversity monitoring questions, Advance HE's 'Guidance on the collection of diversity monitoring data' webpage may useful, and the Queering University guide to gender and LGBTQUIA+ data collection best practice can support you to implement LGBTQUIA+ inclusive data collection practices.

  • A long-standing physical illness or health condition such as ME/chronic fatigue, epilepsy, diabetes, digestive conditions or HIV.
  • A mental health condition, such as depression, anxiety, OCD, or schizophrenia.
  • A physical or mobility issue, use of mobility aids or difficulty using arms.
  • Blind or a serious visual condition uncorrected by glasses.
  • D/deaf, other hearing issues or conditions.
  • General learning disability such as Down syndrome.
  • Neurodevelopmental, Social, Communication differences such as Autism Spectrum, Asperger’s.
  • Neurodiverse, specific learning differences such as dyslexia, dyspraxia or ADHD.
  • A disability or medical condition that is not listed above, such as speech difficulties/stammer.
  • Two or more disabilities or medical conditions.
  • No known disability.
  • Prefer not to say.

Read more about the changes we've made to disability monitoring recently: 'Update your staff record to share disability information so we can get things right for you'.

Gender

  • Female.
  • Male.
  • Non-binary.
  • Other.
  • Prefer not to say.

Staff: Do you identify as trans? / Students: Do you identify as the gender you were assigned at birth?

  • No.
  • Yes.
  • Prefer not to say.

Students: Preferred pronouns (optional)

  • She/Her/Hers.
  • He/Him/His.
  • They/Them/Theirs.
  • Ey/Em/Eirs.
  • Xe/Xem/Xyrs.
  • Ze/Zir/Zirs.
  • Ze/Hir/Hirs.
  • No pronouns.

Staff: Do you identify as intersex?

  • No.
  • Yes.
  • Prefer not to say.

Staff: Gender marker for HMRC purposes / Degree apprenticeship students: Legal sex.

  • Female.
  • Male.

Staff are asked their 'gender marker for HMRC purposes' as HMRC currently only allows two legal gender options, ‘female’ and ‘male’. We are required to collect this information for payroll and pension purposes.

Degree apprenticeship students are asked their 'legal sex' due to ESFA reporting requirements. No other students are asked this question.

Read more about the changes we've made to staff gender monitoring recently: 'Improvements to the way we ask about gender and gender identity'.

Staff

  • Arab.
  • Asian or Asian British – Indian.
  • Asian or Asian British – Pakistani.
  • Asian or Asian British – Bangladeshi.
  • Other Asian background.
  • Black or Black British – African.
  • Black or Black British – Caribbean.
  • Other Black background.
  • Chinese.
  • Gypsy or Traveller.
  • Mixed – White and Asian.
  • Mixed – White and Black African.
  • Mixed – White and Black Caribbean.
  • Other mixed background.
  • White.
  • Other ethnic background.
  • Not known.
  • Prefer not to say.

Students

  • Arab.
  • Asian or Asian British – Indian.
  • Asian or Asian British – Pakistani.
  • Asian or Asian British – Bangladeshi.
  • Other Asian background.
  • Black or Black British – African.
  • Black or Black British – Caribbean.
  • Other Black background.
  • Chinese.
  • Gypsy, Traveller, or Irish Traveller.
  • Mixed – White and Asian.
  • Mixed – White and Black African.
  • Mixed – White and Black Caribbean.
  • Other mixed background.
  • White – English, Welsh, Northern Irish, or British.
  • Other white background.
  • Other ethnic background.
  • Not known.
  • Prefer not to say.
  • Buddhist.
  • Christian.
  • Hindu.
  • Jewish.
  • Muslim.
  • No religion.
  • Sikh.
  • Spiritual.
  • Any other religion or belief.
  • Prefer not to say.

Staff

  • Bisexual.
  • Gay man.
  • Gay woman/lesbian.
  • Heterosexual/straight.
  • Other.
  • Prefer not to say.

Students

  • Asexual/Asexual spectrum.
  • Bi/Bisexual/Bi+.
  • Gay Man.
  • Gay Women/Lesbian.
  • Gay (Other).
  • Heterosexual/Straight.
  • Queer.
  • Other.
  • Choose not to define.
  • Prefer not to say.

Students: Parental Education

Please state whether your parents/guardians have any higher education qualifications, such as a degree, diploma or certificate of higher education.

  • Yes
  • No.
  • Don't know.

Students: Occupation of chief income earner

If you are under 21, please give the occupation of your parent, step-parent or guardian who earns the most. If they are retired or unemployed, give their most recent occupation. If you are 21 or over, please give your own occupation.

[Free text field].