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Student Note takers and Exam Scribes

Guidelines for Teaching Staff

Please take the following into consideration when you have a note taker in your teaching session:

1. We ask note takers to introduce themselves to you, so that you aware of who they are, this may not always be possible at the beginning of a session.

2. It may not be appropriate for the note taker to give you further details of who they are supporting and why. If you have any queries please get in contact with Disability Services.

3. Wherever possible please provide the note taker with any handouts, diagrams or copies of OHP’s before the session.

4. During practical demonstrations please allow time for the note taker to look at what is happening and then take notes.

5. Please do not address the note taker when talking to the student.

6. Please do not ask the note taker class related questions and avoid drawing them into class discussions.

Email or telephone 024 7615 0641 with any queries or problems. Any feedback on our service is useful.

Guidelines for exam scribing/reading

I. General Guidelines

- It is recommended for the student to have a practice session with the scribe/amanuensis/reader prior to the exam.

- It is recommended that the scribe/amanuensis has reasonable knowledge of the subject area.

- The scribe/amanuensis should be provided with pens, paper, PC if relevant and any specialist equipment by the Exam Office, the Department or the student.

- The scribe/amanuensis and student should use an individual room for the exam with an invigilator.

- The student must be able to see the script or computer monitor throughout the duration of the exam.

- In the case of a student with a visual impairment the scribe/amanuensis should verbally describe any diagrams, read the script aloud and notify the student of the remaining time.

- Where possible the same scribe/reader should be provided for all exams

II. Guidelines for students

- The student must speak clearly and slowly for the scribe/amanuensis to be able to write/type at a comfortable pace.

- The pace of dictation and writing should be discussed and agreed in advance.

- It is the student’s responsibility to describe diagrams in detail, dictate responses clearly, ask the scribe to read what has been written down, indicate punctuation, headings and paragraphing, direct the scribe about the format of presentation of the material, clarify spellings, symbol and terminology.

- The student must not ask the scribe/amanuensis for any guidance or comment on the content and format of the material written down.

- It is the student’s responsibility to manage their exam time.

- It is the student’s responsibility to make sure their name and appropriate details are on the exam script.

III. Guidelines for readers/scribes

- Your duties may involve being a scribe or reader or both and you will be advised by the University before working with a student.

- The reader/scribe should arrive 15 minutes in advance of the exam start time.

- The reader/scribe can read instructions/exam questions as many times as required.

- The reader/scribe should read back exactly what the student dictates.

- The scribe/amanuensis should produce a clear, accurate and legible script by writing down exactly what the student dictates.

- The scribe/amanuensis should not re-word, identify or correct mistakes, re-structure what is being dictated in any way.

- The scribe/amanuensis should follow the instructions of the student without any of their own input.

- The scribe/amanuensis should not prompt the student, or give any information that might influence the student's response to the exam question.

- The scribe/amanuensis can ask the student for clarification on spelling, symbols, terminology or technical terms.

- The scribe should agree with the student when clarification will be sought of any spellings or technical terms; if the student finds interruption disruptive, the scribe must wait for a natural pause in the dictation to ask for clarifications.

- When both the student and scribe are uncertain of the spelling of technical terms or other words, the scribe must highlight that and annotate it on the script.

- It is recommended that if the scribe is right handed they should be sitting to the right of the student to ensure the

- student can see the script/monitor at all times. If the scribe is left-handed they should be sat to the left of the student.

- In most cases, scribes/readers are not expected to be also invigilating the exam. Separate invigilation arrangements will be made by Departments or the Exam Office.

- It is the student’s responsibility to provide stationary, however the scribe should take spare pens, pencils etc.