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Personal Tutor

Key Documents:

Some of these will be given to you in your induction packs, others (like the PDP) form you will need to download from this website in advance of particular meetings with your Personal Tutor.

Personal Tutoring Contract - outlines what you can expect from your Personal Tutor, and what is expected of you. It also outlines when your Personal Tutor meetings should take place and what you need to do in advance of each one.

Personal Development Plan (PDP) - enables you and your tutor to monitor and support your personal and academic progress, identify areas for development and to record agreed actions

Equality, Diversity and Inclusion form - outlines unacceptable behaviours and the process on reporting and dealing with inappropriate behaviour.

Meetings with your Personal Tutor

1st years:

You must meet with your Personal Tutors 4 times a year:

- * At the beginning of Term 1 (weeks 0-1) (where you can discuss the Personal Tutoring Contract, and Equality, Diversity, and Inclusion Form). This meeting will happen immediately after your 1st year induction session.

- At the end of Term 1

- * At the end of Term 2 (weeks 8-10) (and complete a PDP form for this meeting)

- At the end of Term 3

2nd/3rd/4th years:

You must meet with your Personal Tutors 3 times a year:

- * At the beginning of Term 1 (weeks 0-2) (and complete a PDP form for this meeting.

- * At the end of Term 2 (weeks 8-10) (and complete a PDP form for this meeting)

- At the end of Term 3

From 2018-9, meetings with a * by them above are official Monitoring Points of Student Progress.

Procedures for meeting with your Personal Tutors

Personal tutor meetings which are monitoring points, apart from the meeting at beginning of term 1 for 1st years, need to be scheduled in advance by the student via Tabula.

Instructions for Scheduling a meeting:

- Agree a time for your meeting with your Personal Tutor (either over email or via a sign-up sheet)
- log on to Tabula
- click on 'Student Profiles', then on the 'Personal Tutor' tab
- click 'Schedule meeting'
- add a title (e.g. Spring term progress review) and the agreed date of the meeting
- for 'Format' click 'Face-to-face' and for 'Location' put your tutor's office.
- click 'Schedule'

When required to submit a PDP form prior to the meeting please do the following:

- download and complete the Personal Development Form from the Department’s Personal Tutor webpage (see above).
- save the form onto your computer, giving it an easily identifiable title
- complete the PDP form electronically

Upload your completed PDP form as part of scheduling a meeting on Tabula (see additional step in bold):

- log on to Tabula
- click on 'Student Profiles', then on the 'Personal Tutor' tab
- click 'Schedule meeting'
- add a title (e.g. Spring term progress review) and the agreed date of the meeting
- for 'Format' click 'Face-to-face' and for 'Location' put your tutor's office.
- click on 'Choose Files' to locate your completed PDP form on your computer
- click 'Schedule'.

Your Personal Tutor will access the submitted form before the meeting (as long as you have uploaded the document at least 24 hours in advance) and consult it during the face-to-face meeting to ensure that the session is used to address any concerns you may have and to focus on the specific needs that you have identified. During or after the meeting your Personal Tutor may add notes to the schedule of your meeting about what was discussed, and any action to be taken. You will subsequently be asked to approve the complete record of the meeting. The form will be stored under your personal profile on Tabula. This will enable us to monitor and advise you on your overall long-term academic and personal progress, as well as to ensure consistency of personal tutoring support if a change of Personal tutor becomes necessary.

Where to go for more guidance:

You can meet with the Classics Department Senior Tutor - Professor Michael Scott

You can meet with the Faculty of Arts Senior Tutor - Professor Rachel Dickinson. Email them here: Facultyseniortutorarts at warwick dot ac dot uk

You can meet with the Dean of Students and the Dean of Students' Office team. More information here