All salaried research-active academic staff receive an annual allowance to support academic staff research, teaching or administration This allowance is reviewed on an annual basis and can vary according to departmental budget.

For 2024-25 the allowance has been set at up to £1200 for Teaching & Research Staff, and up to £800.00 for Teaching Only staff. (pro-rata for staff on part-time contracts).

 

PhD students receive an allowance of £500.00

Typical uses for the personal allowances include:

·Conference attendance

·External training courses

·Archive work

·Transcription fees*

·Publication of a book

·Payment to a research assistant* (i.e. for indexing)

·Membership of a learned society or professional association

·Additional IT equipment that is beyond the standard (we will need to add a link in here to our IT pages on Equipment when its ready)

·Any items purchased using a personal allowance are the property of the English Department and must be left with or returned when a member of staff leaves.

*For payment of fees to individuals (i.e. for transcription or indexing work) consult the Department Administrator before any work commences.

 

Expenditure directly related to any of the activities listed above does not require the prior agreement of the Director of Research or Head or Department.

 

Staff intending to use the allowance for any other research-related purpose must seek authorisation from the Director of Research and Head of Department. Claims that fall outside the categories referred to above will not be reimbursed unless they are accompanied by written confirmation from the Director of Research and Head of Department that this is an appropriate use of these funds. If staff intend to use the allowance to attend an exhibition, performance, literary festival or other similar event, they must seek authorisation from the Director of Research and Head of Department, explaining how attendance at the event will contribute towards published research or research impact

All expense claims must conform to the University's Financial Regulations. Any expenditure that does not, risks not being reimbursed by the University.

Allowances cannot be used to provide financial support for other members of staff, nor to provide financial support for any students, including any PhDs students supervised by the staff allocated the personal allowance.

 

All requests made against the personal allowance MUST be submitted for consideration at least 14 working days BEFORE you are due to travel.

Please ensure you are familiar with the information on the following Travel Information pages BEFORE making any travel arrangements.