QUANTopia 2025
- current:
- doodle poll to be set-up by Rudo soon for a meeting in late June/early July
- previous:
250604 Online Meeting: 14-16 UK/15-17 CET time, via ZOOM
WORKSHOP: Noon on Thursday, May 15th 2025 to noon on Saturday, May 17th, 2025
Department of Physics, University of Warwick
Organisers: B. Sharmila and R.A. Römer (Physics, Warwick)
Background and Purpose
Background: This workshop aims to develop a proposal for a Marie Skłodowska-Curie Actions (MSCA) Doctoral Networks – Joint Doctorates (DN-JD) scheme. Building on the established EUTOPIA connections and the “connected community in quantum technologies” (CCQT), the initiative will develop a robust network of partner institutions, including CYU Cergy Paris, Dresden, Gothenburg, Ljubljana, and Warwick, to establish a joint doctoral program in quantum technologies and machine learning.
The joint doctoral program will support 11–15 early-career researchers (ECRs), distributed across the five participating institutions. With a total of 45 ECR-years to allocate, we aim to balance the distribution of researchers across institutions based on PhD durations (3–4 years). Our co-tutelle agreements are already recognised within the EUTOPIA network, simplifying the formal requirements of the MSCA call.
By fostering collaboration among lead academics with prior experience in co-tutelles and joint PhD programs, we aim to develop a near-complete draft of the MSCA DN-JD proposal by July/August 2025. This timeline should allow sufficient lead time for administrative refinements and submission by the overall EU MSCA November 2025 deadline.
Purpose: Equip participants with a comprehensive understanding of WP structures, impact pathways, and the design of training plans. This workshop will empower the consortium to develop a robust proposal and initiate the collaborative writing process effectively.
Programme
| Time | Activity/Title | Speaker/Room |
|---|---|---|
Thursday 15th May 2025 [Strategic Foundations] |
||
| 12:00-12:50 | Registration and sandwich lunch | MAS 2.05/06 |
| 12:50-13:00 | Welcome | MAS 2.05/06 |
| 13:00-13:30 |
Workshop Objectives. Overview, expectations activity, and funder expectations. |
Juliane Sauer |
|
to read before the workshop: [a] read MSCA work programme 2023-2025 (only the introduction and the ‘expected impact’ for Doctoral Networks). |
||
| 13:30-15:00 |
Training Plan Architecture. Define training principles, training goals, transferable skills, and structure modules |
Juliane Sauer |
|
to read/prepare before the workshop: [b] read Quantum Flagship Training, [c] read researchers competence framework, [d] bring information on institutional training offers. Goal: Develop a training plan matching your institutional offers. |
||
| 15:00-15:30 | Tea, coffee and cake | just outside MAS 2.05/06 |
| 15:30-17:00 |
Impact Pathways. Map project activities to outcomes and define measurable KPIs. Impact goals. |
Juliane Sauer |
|
to read/prepare before the workshop: [e] think about expected outcomes in terms of scientific, technological, (if applicable) societal goals based on the information below in the links: education in the QT flagship, research and industry, KPI |
||
| 17:00-18:00 | Research teams. [if we are still up for it then] | |
| 17:00-17:10 | CYU Cergy Paris: expertise and experiences | Andreas Honecker, Irina Andriyanova |
| 17:10-17:20 | TU Dresden: expertise and experiences | Matthias Vojta, Jan Budich |
| 17:20-17:30 | U Goteborg: expertise and experiences | Mats Granath, Johannes Hofmann |
| 17:30-17:40 | U Ljubljana: expertise and experiences | Marko Toros, Jaka Vodeb, Zala Lenarcic, Rok Zitko |
| 17:40-17:50 | U Warwick: expertise and experiencesLink opens in a new window | Sharmila, Datta, Hafiz, Macieszczak, Morley, Römer, Sadeghi |
Friday 16th May 2025 [Implementation] |
||
| Training package development | ||
| 09:00-09:30 | Open questions from the day before | Juliane Sauer |
| 09:30-11:00 |
Project Implementation. Planning for management, risks, resources, deliverables and milestones. |
Juliane Sauer |
|
To do before the workshop: [f] Think about potential scientific risks, bring info about institutional project support, in particular regarding technology transfer, industrial liaisons, …. |
||
| 11:00-11:30 | Tea, coffee and biscuits | Just outside MAS 2.05/06 |
| 11:30-12:30 |
Roadmap to Submission. Define next steps, responsibilities, and timelines. |
Juliane Sauer |
| 12:30-13:30 | Lunch | Just outside MAS 2.05/06 |
| 13:00-16:00 |
Open Working Time. Bilateral partner discussions or proposal planning, depending on the remaining questions. Project management insights |
Juliane Sauer |
| session 1 (training): what training ideas can we develop and who will deliver them in what team? | all participants, in small groups | |
| session 2 (research) what research co-tutelle projects can we develop and who will deliver them in what home/host combination? | all participants, in small groups | |
| 16:00-16:30 | Tea, coffee and cake | |
| 16:30-18:00 | consolidation session | all participants |
| 18:00 | good-bye to Juliane! | |
| 19:00- | Dinner | (self-pay, but we'll organize a (pizza?) venue) |
Saturday 17th May 2025 |
||
| 09:00-11:00 | training (Honecker), industry (Vojta)/, impact (Granath), implementation (Römer) writing sessions | all participants |
| 11:00-11:30 | Tea, coffee and biscuits | |
| 11:30-13:00 | research writing session | all participants |
| 13:00-15:00 | Lunch and farewell | |
| 15:00-18:00 | overall writing session | Granath, Honecker, Römer, Vojta and/or anyone else if still around |
| 19:00- | Dinner (off-campus, "Varsity" or Kenilworth's "Virgins and Castle") | |
Participants
Participation is by invitation only. Please contact R.Roemer@warwick.ac.uk if you think this activity looks as if it would be of interest to you. Normally, we would be happy to accept self-invitations, but will not be able to pay for any expenses in this case.
Registration will start at 12:00 on 15th May 2025, at the University of Warwick, with the first talk at 13:00 (see above schedule). Note that the university is located on the outskirts of Coventry and not in Warwick. See http://www2.warwick.ac.uk/about/visiting/ for travel details and http://www2.warwick.ac.uk/about/visiting/maps/ for maps of the central campus. In case you come by car, parking is available for delegates at car park 15.
| Name | Affiliation | Department | Status | Dates@Warwick | |
|---|---|---|---|---|---|
| Animesh Datta |
Warwick | Physics | on-site | 15-17 | |
| Muhammad W Hafiz |
Warwick | W Manufacturing Group | on-site | 15-17 | |
| Katarzyna Macieszczak |
Warwick | Physics | on-site | 15-16 | |
| Gavin Morley |
Warwick | Physics | on-site | 15 | |
| Rudolf A. Römer | Warwick | Physics | on-site | 14-17 | |
| Hatef Sadeghi |
Warwick | Engineering | on-site |
15-17 |
|
| Matthias Caro | Warwick | Computer Science | on-site |
15-17 |
|
| B Sharmila | Warwick | Physics | on-site | 14-17 | |
| Irina Andriyanova | Cergy | Computer Science | online | ||
| Andreas Honecker | Cergy | LPTM | on-site | 15-17 | |
| Dima Kovrhizin | Cergy | LPTM | |||
| Solange Poux | Cergy | EUtopia | online | ||
| Mats Granath | Goteborg | Physics | on-site | 15-17 | |
| Johannes Hofmann | Goteborg | Physics | online | ||
| Jan Budich | Dresden | Physics | online | ||
| Matthias Vojta | Dresden | Physics | on-site | ||
| Zala Lenarcic | Ljubljana/JSI | Jozef Stefan Inst. | online | ||
| Marko Toros | Ljubljana | Physics | on-site | 15-17 | |
| Jaka Vodeb | Ljubljana/JSI | Jozef Stefan Inst. | on-site | ||
| Rok Zitko | Ljubljana/JSI | Jozef Stefan Inst. | online | ||
| Juliane Sauer | Oxygeneum | Consultant | on-site | 14-17 |
Venue and Accommodation
All talks will be held in rooms MAS2.05/6 of the Materials and Analytical Sciences building. See here for a map of Warwick's central campus.
For invited delegates from Cergy, Dresden, Goteborg and Ljubljana, we will book on-campus accommodation. We will be able to pay for 2 nights from Warwick funds. If you will fly from overseas, please buy flight tickets yourself and we will reimburse the cost. (Please keep your itinerary, boarding cards and tickets and show them to us during the meeting.)
The workshop will start with the registration at the University of Warwick. Note that the university is located on the outskirts of Coventry and not in Warwick. See http://www2.warwick.ac.uk/about/visiting/ for travel details and http://www2.warwick.ac.uk/about/visiting/maps/ for maps on the central campus. In case you come by car, parking is available for delegates at car park 15.
In case you are self-invited, please call a hotel directly and arrange your stay.
Contact
Prof. Rudolf A Römer
Physics Department
University of Warwick
Coventry CV4 7AL
United Kingdom
e-mail: physicsadmin at warwick dot ac dot uk
Phone: +44 (0)24 76574328
Fax: +44 (0)24 76150897
Quick Links
MSTeamsLink opens in a new window
EU links
EU F&T PortalLink opens in a new window
June Online Meeting
May Workshop
Zoom Links
- Thursday afternoonLink opens in a new window
- Friday morningLink opens in a new window
- Friday afternoonLink opens in a new window
- Saturday morningLink opens in a new window