The University of Warwick has (along with other UK universities) implemented the Higher Education Achievement Report (HEAR) for its undergraduate students.
Undergraduate students at all stages of study may access their Higher Education Achievement Record (HEAR). This acts as a cumulative, formative record until a student graduates, at which stage it is finalised and becomes the formal official record of study, including module marks and degree classification (and which replaces the previous student "transcript").
The HEAR is issued as an electronic document via the independent company GradIntel and as well as including details of academic achievement will also provide information about your programme of study and approved additional achievements you may have undertaken while at Warwick. You be able to give third parties such as potential employers access to your HEAR. It will also be possible for you to print hard copies if required. It is intended that the information provided on the HEAR will prove useful both to graduates entering the job market and to employers. Further information about the HEAR is available at go.warwick.ac.uk/hear.
At this time of year, we receive many queries from students regarding when their HEAR will be available to them. Final-year undergraduates please note that your complete, finalised HEAR will normally not be available until mid/late August in the year of graduation, following validation and recording of your academic data (including module results recorded by the relevant academic department(s)) and the coding of data for Section 6.1 (the approved "Additional Information" section). Degree and module results only, however, will be made available via your HEAR earlier than this where possible, the Section 6.1 data then to be completed in mid/late August.
The HEAR replaces the previous hard-copy academic transcript. As the HEAR is delivered online through the third-party service called GradIntel, we will need to share your data with Gradintel so that they can provide you with access to your HEAR. To ensure that you have access to your HEAR when it is issued, the first step will be to register with GradIntel. All students will receive an email to your University email address which will provide further details of the GradIntel registration process. You need take no further action until you receive this email.
Please note that the University of Warwick will share your data with GradIntel only for the purposes of producing the HEAR and making it available to you electronically. GradIntel makes available to registered students other services which may be of interest, such as the option to prepare and submit applications for advertised employment opportunities, and to share your HEAR with employers. Such services are entirely optional, and you may choose which, if any, opportunities you wish to pursue further, and no data will be passed to employers without your permission. Following initial registration with the GradIntel service, you can specify the ways in which you would like to be notified of opportunities and opt out of communications if you wish.
A transcript is an official summary of academic performance, including qualification obtained, modules taken and marks achieved. It also details your University start date, programme of study, level and degree class conferred (as appropriate). The transcript is a legal University document and therefore cannot be altered.
How much will a transcript cost?
Transcripts can be ordered in multiples of 5 at a cost of £25 for five, £30 for ten, £35 for 15, etc. Please note there is a minimum order of 5 copies.
We can offer a variety of postal options at the costs below:
Collection, standard or airmail delivery - free
DHL - £20 (Please note this fee covers one address only)
Transcripts sent by standard airmail to overseas addresses are sent by Deutsche Post and can take between 2-8 weeks to arrive depending on the destination. Please note that this service is NOT trackable and if you require a trackable service, you should select the DHL courier option.
Can I request an electronic transcript?
No. For security reasons, University regulations do not permit transcripts to be sent electronically.
Can my transcripts be sent to multiple addresses?
Yes. Transcripts can be sent to multiple addresses. Please ensure you complete the relevant sections of the order form accurately.
Can my transcripts be sealed and stamped individually?
Yes, it is possible to seal and stamp your transcripts individually. Please ensure this is requested clearly on the order form.
Can I collect my transcripts?
Yes, you can collect your transcripts from University House.
How long will my order take?
We aim to send transcripts within two weeks of an order being placed. Please note this may take longer during busy periods in July/August and January and that transcript requests from graduates prior to 2002 may take up to 8 weeks.
Graduates July 2012 and later
The HEAR has replaced the printed academic transcript of studies and the Examinations Office no longer provide transcripts to those undergraduate students who graduated after July 2011. The HEAR is issued as an electronic document and will include details of academic achievement, including module marks, and will also provide information about your programme of study and some additional achievements undertaken whilst at university. You will be able to give third parties such as potential employers access to your HEAR. It will also be possible for you to print hard copies if required. It is hoped that the information provided on the HEAR will prove useful both to graduates entering the job market and to employers. Further information about the HEAR can be found here.
If however, you are obliged to provide a paper transcript for application or VISA purposes, please complete the online form.
Transcripts are not available from the Examinations Office for the following:
WBS MBA students: please email: email@example.com
WBS MPA students: please email: firstname.lastname@example.org
WBS MSc Police Leadership students: please email: email@example.com
Erasmus/JYA students: please contact the Office for Global Engagement: Global.Reception@warwick.ac.uk
International Foundation Programme students: please contact the International Foundation Programme office
PhD and other research degree students: the University of Warwick does not produce transcripts for research students. However, the Graduate School can offer a Confirmation of Award letter. Please contact the Graduate School for further information.
MBChB students: please visit the following link to request transcripts: MBChB transcripts
Postgraduate students who have not yet completed their course should contact their Department for an interim statement of marks currently attained. Please note that the Examinations Office can only provide transcripts for those students who have had their degree conferred by the University's Senate.
Graduates prior to 2002
University Regulations did not require the University to keep records centrally of marks for students graduating prior to 2002 (mark records being kept in academic departments). Whilst the Examinations Office will make every effort to obtain past marks and produce a transcript, this can understandably take some time and unfortunately we cannot always guarantee availability of all information pertaining to your course of study. Please be aware that requests for such transcripts can take up to 8 weeks to fulfil.
Students can order replacement degree certificates or authorised copies of certificates via the Awards and Ceremonies website.
How do I order transcripts?
To place a transcript order, please click here
For further queries, please contact firstname.lastname@example.org