Coronavirus (Covid-19): Latest updates and information
Skip to main content Skip to navigation

Transcripts

*Due to the pervasive effects of the Coronavirus (COVID-19) pandemic, the Student Records team are working at reduced capacity and, as such, there will likely be significant delays and disruption to our normal printing and postage services.*

Please note that, unfortunately, we are not permitted to email copies of transcripts – this is an unchanged policy from the Education Executive.

We appreciate your patience and understanding at this difficult time. If you have any questions, please do not hesitate to get in touch via aotranscripts@warwick.ac.uk *

A transcript is an official summary of academic performance, including qualification obtained, modules taken and marks achieved. It also details your University start date, programme of study, level and degree class conferred (as appropriate). The transcript is a legal University document and therefore cannot be altered.

Student Records are unable to produce an 'official' transcript of studies for current postgraduate students who have not yet had their award conferred by the Senate. Postgraduate students will be notified by Student Records when their award has been conferred. Until notification of conferral has been received you must request an interim transcript from your department.

A copy of your transcript will be produced for your Degree Congregation that you will receive together with your award certificate where possible. You may request additional copies if required.

Current Undergraduate Students who have not had your award conferred by the Senate should make use of the formative HEAR until the HEAR has become finalised.

Please note

Transcripts sent by standard airmail to overseas addresses are sent by Deutsche Post and can take between 2-8 weeks to arrive depending on the destination. Please note that this service is NOT trackable (or signed for on delivery) and so if you require a trackable service, you should select the DHL courier option.

**Please note that due to the current Coronavirus (COVID-19) pandemic, DHL have suspended deliveries to Wuhan and other severely affected areas of China until further notice.**

Degree Certificates

Students can order replacement degree certificates or authorised copies of certificates via the Awards and Ceremonies website.

How do I order transcripts?

To place a transcript order, please check the boxes below for guidance and complete an online order form.

For further queries, please contact aotranscripts@warwick.ac.uk

I am a current student who has not yet had their award conferred by the Senate

If you are a current postgraduate student or have not yet been notified by Student Records that your award has been conferred by the Senate, Student Records cannot produce an 'official' transcript of studies. You must request an interim transcript from your department.

If you are a current undergraduate student, you should make use of your Higher Education Achievement Report as your department will not provide interim transcripts for undergraduate students.

If you have been notified your award has been conferred or are a former student you can request additional copies. Please read the guidance below.

I am a current Undergraduate student who needs a transcript

The HEAR (Higher Education Achievement Report) has replaced the printed academic transcript of studies for Undergraduate students and Student Records no longer provide paper transcripts to those Undergraduate students who graduated from July 2012 onwards. The HEAR is issued as an electronic document and will include details of academic achievement, including module marks, and will also provide information about your programme of study and some additional achievements undertaken whilst at university. You will be able to give third parties, such as potential employers or other Higher Education Institutions, secure access to your HEAR. It will also be possible for you to print hard copies if required. It is hoped that the information provided on the HEAR will prove useful both to graduates entering the job market and to employers. You will be able to log in to your Grad Intel account in order to access your HEAR (a fully verified, digitally signed, electronic transcript). For further information about the HEAR, please visit the HEAR FAQs page.

If, however, you are obliged to provide a paper transcript for application or VISA purposes, please complete the online form.

If you have been notified your award has been conferred or are a former student you can request additional copies. Please read the guidance below.

I am an alumni or a current student who has received conferral notification from Student Records

Transcripts can be ordered in multiples of 5 at a cost of:

  • £25.00 for 5
  • £30.00 for 10
  • £35.00 for 15

Please note there is a minimum order of 5 copies.

We can offer a variety of postal options at the costs below:

  • Collection* - free (*not currently available due to Covid-19 pandemic restrictions)
  • Royal Mail 2nd Class - free (NOT TRACKABLE)
  • Standard Airmail delivery - free (NOT TRACKABLE)
  • DHL - £20.00 (Please note this fee covers one address only)

MBA students: Warwick Business School manage the administration of Master of Business Administration transcripts. Please email: wbsmastersreception@wbs.ac.uk

MPA students: Warwick Business School manage the administration of Master of Public Administration transcripts. Please email: wbsmastersreception@wbs.ac.uk

MSc in Police Leadership and Management students: Warwick Business School manage the administration of MSc in Police Leadership and Management transcripts. Please email: wbsmastersreception@wbs.ac.uk

Erasmus/Junior Year Abroad/Undergraduate Overseas Exchange students: please visit the Student Records HEAR page for further details on how to access your Higher Education Achievement Report (HEAR)

International Foundation Programme students: please contact the International Foundation Programmeoffice.

PhD and other research degree students: the University of Warwick is not able to produce transcripts for research students. The Student Services office, however, can issue a Confirmation of Award letter. Please contact studentservices at warwick dot ac dot uk for further information.

Postgraduate Certificate in Transferable Skills in Science (PGCTSS): Please email: transferable.skills@warwick.ac.uk or visit Transferable Postgraduate Skills

MB ChB students: Warwick Medical School manage the administration of MB ChB transcripts.

Certificate in Diabetes Care courses (route codes B706, B709, B710, B720, B722, B723) students do not have transcripts issued for these courses.

In normal circumstances, Student Records will aim to post out transcripts within two weeks* of an order being received. This may take longer during busier periods e.g. July/August and January, as preparation for Graduation Ceremonies and HEAR production will be taking place.

Transcript requests from graduates prior to 2002 may take up to 8 weeks, as we will need to contact departments to request marks.

*Due to the pervasive effects of the Coronavirus (COVID-19) pandemic, the Student Records team are working at reduced capacity and, as such, there will likely be significant delays and disruption to our normal printing and postage services.

No. In order to maintain our transcript document integrity and authenticity, the policy from the Education Executive team does not permit transcripts to be issued electronically. Only the HEAR can be shared electronically by undergraduate students.

Yes. Transcripts can be sent to multiple addresses. Please ensure you complete the relevant sections of the order form accurately and include how many transcripts you would like to send to each address.

Yes, it is possible to seal and stamp your transcripts in individual envelopes. Please ensure this is requested clearly on the order form.

In normal circumstances* you can collect your transcripts from University House. Please remember to bring some formal identification when you come to collect your transcripts.

*PLEASE NOTE THAT DUE TO THE CURRENT CORONAVIRUS (COVID-19) RESTRICTIONS, COLLECTION OF TRANSCRIPT DOCUMENTS IS NOT POSSIBLE.

I am a former student who graduated before 2002:

University Regulations did not require the University to keep records of marks centrally for students graduating prior to 2002 (module and mark records were previously held within academic departments). Whilst Student Records will make every effort to obtain past marks and produce a transcript, this can understandably take some time and, unfortunately, we cannot always guarantee availability of all information pertaining to your course of study. Please be aware that requests for such transcripts can take up to 8 weeks to fulfill.

If your need is urgent, you can request a Confirmation of Award letter from the Student Services office while we try to obtain your marks.