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Transcripts

Please note that we are not permitted to email copies of transcripts – this is an unchanged policy from the Education Executive.

A transcript is an official summary of academic performance, including qualification obtained, modules taken and marks achieved. It also details your University start date, programme of study, level and degree class conferred (as appropriate). The transcript is a legal University document and therefore cannot be altered.

Student Records are unable to produce an 'official' printed transcript of studies for current taught postgraduate students who have not yet had their award conferred by the Senate. Postgraduate students will be notified by the Student Records team when their award has been conferred. Until notification of conferral has been received you must request an interim transcript from your department. A printed copy of your transcript will be produced for successful taught postgraduate students for your Degree CongregationLink opens in a new window that you will receive together with your award certificate where possible. You may request additional copies if required.

Current Undergraduate Students who have not had your award conferred by the Senate should make use of the formative HEAR until the HEAR has become finalised.

Please note

Transcripts sent by standard airmail to overseas addresses are sent by Deutsche Post and can take between 2-8 weeks to arrive depending on the destination. Please note that this service is NOT trackable (or signed for on delivery) and so if you require a trackable service, you should select the DHL courier option.

As of March 2nd 2022, DHL have temporarily suspendedLink opens in a new window Express shipments to and from Ukraine, Belarus and for inbound and domestic shipments to/within Russia.

Due to the Coronavirus (COVID-19) pandemic response, DHL have a published a list of countries affected with longer delivery times. Please check for the most up-to-date information on the DHL webpageLink opens in a new window as the situation is dynamic and subject to change without notification.

Degree Certificates

Alumni will be able to order authorised copies of their award certificateLink opens in a new window or a replacement copy of their award certificateLink opens in a new window from our colleagues in the Awards & Ceremonies team.

How do I order transcripts?

To place a transcript order, please check the boxes below for guidance and complete an online order form.

If you have any queries, please contact aotranscripts@warwick.ac.uk (please include your student ID number)

I am a current student who has not yet had their award conferred by the Senate

If you are a current postgraduate student or have not yet been notified by Student Records that your award has been conferred by the Senate, Student Records cannot produce an 'official' transcript of studies. You must request an interim transcript from your department.

If you are a current undergraduate student, you should make use of your Higher Education Achievement Report as your department will not provide interim transcripts for undergraduate students.

If you have been notified your award has been conferred or are a former student you can request additional copies. Please read the guidance below.

I am a current Undergraduate student who needs a transcript

The HEARLink opens in a new window (Higher Education Achievement Report) has replaced the printed academic transcript of studies for Undergraduate students and Student Records no longer provide paper transcripts to those Undergraduate students who graduated from July 2012 onwards. The HEAR is issued as an electronic document and will include details of academic achievement, including module marks, and will also provide information about your programme of study and some additional achievements undertaken whilst at university. You will be able to give third parties, such as potential employers or other Higher Education Institutions, secure access to your HEAR. It will also be possible for you to print hard copies if required. It is hoped that the information provided on the HEAR will prove useful both to graduates entering the job market and to employers. You will be able to log in to your Grad Intel accountLink opens in a new window in order to access your HEAR (a fully verified, digitally signed, electronic transcript). For further information about the HEAR, please visit the HEAR FAQsLink opens in a new window page.

If, however, you are obliged to provide a paper transcript for application or VISA purposes, please complete the online form.

If you have been notified your award has been conferred or are a former student you can request additional copies. Please read the guidance below.

I am a current Postgraduate taught student who has just graduated and:

The Student Records team will make every effort to issue a printed copy of your official transcript (where applicableLink opens in a new window) together with your award certificate at your Graduation CeremonyLink opens in a new window (if eligible). If there are any delays with your transcript due to problems with missing information (e.g. missing modules, marks or credits), priority will be given to issuing your award certificate initially and we will endeavour to issue your transcript later as soon as the transcript is accurate and complete (this will likely involve us liaising with your department and the Exams office). If you have graduated in absentia and paid for a courier for your award certificate, the transcript will be not be dispatched by courier but posted via standard UK/airmail.

It is your department's responsibility to upload and process module marks, credits, resits, mitigating circumstances etc. following the marks management process. The Student Records team do carry out quality checks before issuing transcripts however this is not an exhaustive check and a small number of module mark errors may not be identified.

If you think there is an error on your transcript, please contact your home department in the first instance so they can check and confirm the correct mark held on the central system. The Student Records team are unable to amend marks and, at the time of graduation, we receive an significant increase of enquiries and you should expect a delay with our reply. It may be much quicker for your department to confirm any incorrect marks directly to the ExamsLink opens in a new window office.

If an amendment is required, your department will need to reprocess the correct mark. If your department are no longer able to process the correct mark, the amendment will need to be carried out by the Exams office. Once the correct marks/credits are present and correct, we will then be able to re-issue a corrected transcript and dispatch the amended document to you via standard UK/airmail.

I am an alumni or a current student who has received conferral notification from Student Records

Transcripts can be ordered in multiples of 5 at a cost of:

  • £25.00 for 5
  • £30.00 for 10
  • £35.00 for 15

Please note there is a minimum order of 5 copies.

We can offer a variety of postal options at the costs below:

  • Collection - free
  • Royal Mail 2nd Class - free (NOT TRACKABLE)
  • Standard Airmail delivery - free (NOT TRACKABLE)
  • DHL - £20.00 (Please note this fee covers one address only)

MBA students: Warwick Business School manage the administration of Master of Business Administration transcripts. Please email: wbsmastersreception@wbs.ac.uk

PhD and other research degree students: the University of Warwick is not able to produce transcripts for research students. The Student ServicesLink opens in a new window office, however, can issue a Confirmation of Award letter. Please contact studentservices at warwick dot ac dot uk for further information.

MB ChB students: Warwick Medical School manage the administration of MB ChB transcriptsLink opens in a new window.

All iHEED programmes: Please visit the Warwick Medical SchoolLink opens in a new window for further details or contact iHEED directly via their contact pageLink opens in a new window

MPA students: Warwick Business School manage the administration of Master of Public Administration transcripts. Please email: wbsmastersreception@wbs.ac.uk

MSc in Police Leadership and Management students: Warwick Business School manage the administration of MSc in Police Leadership and Management transcripts. Please email: wbsmastersreception@wbs.ac.uk

Erasmus/Junior Year Abroad/Undergraduate Overseas Exchange students: please visit the Student Records HEARLink opens in a new window page for further details on how to access your Higher Education Achievement Report (HEAR)

International Foundation Programme students: please contact the International Foundation ProgrammeLink opens in a new windowoffice.

Postgraduate Certificate in Transferable Skills in Science (PGCTSS): Please email: transferable.skills@warwick.ac.uk or visit Transferable SkillsLink opens in a new window

Certificate in Diabetes Care courses (route codes B706, B709, B710, B720, B722, B723) students do not have transcripts issued for these courses. Please contact the Warwick Medical SchoolLink opens in a new window for further details

In normal circumstances, the Student Records team aim to post out transcripts within two weeks of an order being received. This may take longer during busier periods e.g. July/August and January, as we are heavily involved in the preparations for Graduation CeremoniesLink opens in a new window and updating HEARs.

Transcript requests from graduates prior to 2002 may take up to 8 weeks, as we will need to contact departments to request modules and marks.

No. In order to maintain our transcript document integrity and authenticity, the policy from the Education ExecutiveLink opens in a new window team does not permit transcripts to be issued electronically. Only the HEARLink opens in a new window can be shared electronically by undergraduate students.

Yes, transcripts can be sent to multiple addresses. Please ensure you complete the relevant sections of the order form accurately and include how many transcripts you would like to send to each address.

Yes, it is possible to seal and stamp your transcripts in individual envelopes. Please ensure this is requested clearly on the order form.

Yes, it is possible to collect your transcripts from University HouseLink opens in a new window. Please remember to bring some formal identification when you come to collect your transcripts.

I am a former student who graduated before 2002:

University Regulations did not require the University to keep records of marks centrally for students graduating prior to 2002 (module and mark records were previously held within academic departments). While the Student Records team will make every effort to obtain past marks and produce a transcript, this can understandably take some time and, unfortunately, we cannot always guarantee availability of all information pertaining to your course of study. Please be aware that requests for such transcripts can take up to 8 weeks to fulfil.

If your need is urgent, you can request a Confirmation of AwardLink opens in a new window letter from the Student Services office in the meantime while we try to obtain your modules and marks.