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Authorised Absence - Tier 4 Postgraduate Students

What is authorised absence?

The University recognises that in some circumstances it would be preferable for a student to be able to take a short period of time away in order to deal with a personal issue, or undertake minor medical treatment, without their visa being curtailed. Where the time needed is quantifiable and equates to less than a total of 42 days in any 12 month period, it is possible for the University to record this period of time as an ‘authorised absence’, rather than a temporary withdrawal. Please note that there should be no engagement in any academic activities during a period of authorised absence. Should there be any then a change of study location would be the appropriate process.

Unlike the temporary withdrawal, a period of authorised absence will not be added to your registration period, so careful consideration should be given to whether a period of authorised absence is appropriate. Your department will only support your request for a period of authorised absence if it is satisfied that you will not be missing critical elements of your course and that on your return you will be able to resume your studies without having to repeat any previous period of study.

In what circumstances can I request a period of authorised absence?

Acceptable reasons for taking a period of authorised absence would be to receive minor medical treatment, take maternity/paternity leave or for personal/financial difficulties. A postgraduate research student may also request a period of authorised absence as a holiday.

Any break in study of up to 42 calendar days, which does not meet the definition of an 'authorised absence' will be recorded as a temporary withdrawal by Student Records Management and treated as such (i.e. reported to the Home Office).

How can I request a period of authorised absence?

Please use the Student Records Request section of Student Records Online

What do I need to do when returning from authorised absence?

You should report to the International Student Office, with a form of identification, on the first working day after the end of your period of authorised absence.

If you fail to return to your studies on the agreed date of return, the University reserves the right to initiate a period of temporary withdrawal on your behalf. If you fail to resume your studies the University would be required to stop sponsoring you and report this to the Home Office.