What is authorised absence?
The University recognises that in some circumstances it would be preferable for a student to be able to take a short period of time away in order to deal with a personal issue, or undertake minor medical treatment, without their visa being curtailed.
Authorised absence is only available to undergraduate students during the final three weeks of summer term for the purpose of undertaking an internship.
This process is managed by the Student Immigration and Compliance Team based in the Student Opportunity Office.
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Where the time needed is quantifiable and equates to less than a total of 42 days in any 12 month period, it is possible for the University to record this period of time as an ‘authorised absence’, rather than a temporary withdrawal. From this allocation you may request up to 28 calendar days per 12 month period as annual leave, during which time you may work full-time. Please note that there should be no engagement in any academic activities during a period of authorised absence. Should there be any then a change of study location would be the appropriate process.
Unlike the temporary withdrawal, a period of authorised absence will not be added to your registration period, so careful consideration should be given to whether a period of authorised absence is appropriate. Your department will only support your request for a period of authorised absence if it is satisfied that you will not be missing critical elements of your course and that on your return you will be able to resume your studies without having to repeat any previous period of study.
In what circumstances can I request a period of authorised absence?
Acceptable reasons for taking a period of authorised absence would be to receive minor medical treatment, take maternity/paternity leave or for personal/financial difficulties. A postgraduate research student may also request a period of authorised absence as a holiday.
Any break in study of up to 42 calendar days, which does not meet the definition of an 'authorised absence' will be recorded as a temporary withdrawal by Student Records and treated as such (i.e. reported to the Home Office).
How can I request a period of authorised absence?
Please use the Student Records Request section of Student Records Online
What do I need to do when returning from authorised absence?
You should complete and submit the authorised absence return to study form.
This must be done within one working day after the end date of your period of authorised absence, or one working day after the date of the 'due back' email.
If you fail to return to your studies on the agreed date of return, the University reserves the right to initiate a period of temporary withdrawal on your behalf. If you fail to resume your studies the University would be required to stop sponsoring you and report this to the Home Office.