What are the routes to OA?
There are two routes; Green and Gold.
Green OA, self-archiving, where an author deposits his/her article into a research repository at no charge. At Warwick, the Warwick Research Archive Portal (WRAP) supports Green OA. This service is a platform where research outputs are available (usually the accepted version). The final version remains with the publisher. There are no charges to the author or funders with Green OA. The WRAP team check publishers' permissions to ensure compliance with agreements you have made with your publisher.
Gold OA refers to the Open Access Publishing Model. Alongside articles in a traditional subscription journal (known as hybrid OA) or in a journal that only publishes Open Access articles. Open Access articles are peer reviewed in the normal way, made freely available to the world immediately upon publication. Costs are covered either through a subsidy from an institution or professional society, the author or the author’s sponsor (employer, funding agency).
Using the traditional publishing route, authors assign copyright to publishers through agreements they sign when their article is accepted for publication. (Authors should keep copies of all such agreements for their own future reference). This means that on publication all rights for this work go to the publisher.
In Open Access publishing Creative Commons Attribution licences are used. RCUK and COAF funded articles should be made OA with a (CC-BY) licence. The copyright of the article remains with the author. Such a licence means that the content can be reused in the widest possible sense by the author and others (as long as it is attributed to the author).
The University of Warwick's institutional repository, WRAP, allows deposit of journal articles with creative commons licences.
Funding available at Warwick
RCUK funded researchers can apply for funding to help pay article processing charges (APCs) to support Gold OA publishing for any article accepted on or after 1/4/2013. Applications for the fund are assessed against the criteria laid out in the RCUK Open Access policy and the funding is allocated on a ‘first come, first served’ basis.
For articles and conference proceedings (with ISSN) funding can be obtained from the new COAF (Charities Open Access Fund) from October 2014. This fund is also allocated on a first come, first served basis. For those funded by Wellcome Trust for book chapters and monograph funding, applications should be made direct to the Wellcome Trust. The Library’s Open Access Officer can help with this.
Complete a funding request.
The Charites and Open Access Fund (COAF) is a new fund from the following funders:
The fund is being administered by the Wellcome Trust. Please complete a funding request.
- Funding can only be used for journal articles and conference proceedings with an ISSN number
- As of Jan 2015 the fund will pay for study protocols to be published
- A CC-BY creative commons licence needs to be applied
- A copy of the final version of the article has to be depositied in PubMed Central (in many cases journal do this automatically)
What happens after I have applied?
Once your application has been received, you will be advised if you have been allocated funds usually by the end of the next working day.
As the author, for a hybrid journal you must indicate that you wish the article to go Open Access, requesting a CC-BY creative commons licence (the publisher will apply the licence, you need do nothing additional to apply for this) and wherever possible request an invoice to be sent to your department. Some journals ask for credit card payments, this is something you will have to arrange with your department. Some journals charge for invoices, if possible please avoid this extra charge.
The Library will obtain a unique cost code for the allocations of funds. The code is then sent to our departmental finance contact in order to process payment. The unique cost code should only be used against the APC for the specified article. Separate applications have to be made for each article you wish to go ‘open’.
Invoices should be passed to your department for payment.
Open access journals also generate invoices and request where these should be sent. Please give department details.
If you are not funded by RCUK or COAF you should still consider open access options.
Funding via Funders
The EU Commission has a mandate for OA in Horizon 2020; Horizon 2020 includes both 'green' and 'gold' OA measures. This policy allows a maximum embargo of 12 months through the ‘green’ route (repository deposit) or researchers can cover ‘gold’ publishing charges from their grant for the life of the project and afterwards.
Where publication is a chosen method to disseminate information, fund holders must ensure open access to all peer-reviewed scientific publications relating to results.
As soon as possible but no later than publication a copy has to be deposited in a subject, institutional (WRAP ) or central repository. For those authors who take the green route, there are no costs but the embargo limit must not exceed 6 months for STEM subjects, 12 months for Social Sciences and Humanities.
Funds are available within the lifetime of the grant for open access publishing. After the end of the project there is a pilot scheme to fund such costs. The pilot only covers certain grants first check the list of eligible projects on the website . This interface can be searched by grant or can be browsed by institution.
Each eligible grant only has the option of funding three articles and a maximum of €2,000 per article. If you are not the grant’s PI please double check with them before applying for funding. To apply register with the website and the system will lead you through the application process. Please note the system will only allow you to apply once the article has been accepted.
Gold open access publications must also be deposited in an acceptable repository.
For enquiries related to EU OA and Horizon 2020, please contact Mafalda Picarra at the European Commission's UK OA helpdesk info dot openaire at jisc dot ac dot uk
NIHR policy has recently been updated, although the website is yet to reflect the full details.
For those researchers fully funded by NIHR, APCs come under dissemination costs and should be budgeted during the application process.
The expectation is that there should be one main research article that should go fully ‘gold’ open with additional outputs going the ‘green’ self archiving route, using WRAP.
Note the policy also requires deposit of full-text in Europe PMC within 6 months of publication.
There are is no fund for APCs. Where a researcher wishes to go open and there is no provision within the fund then please contact your programme manager.
For those researchers not fully funded but jointly funded, there may be the option for the other funder to fund completely or partly. Contact the Open access officer to discuss this.
Special agreements with publishers
The University of Warwick also has special agreements with a number of publishers to help with the cost of APCs.
Enquiries about these agreements can be directed to Yvonne Budden, Scholarly Communications Manager, at openaccessfund at warwick dot ac dot uk.
BioMed Central (BMC) / SpringerOpen / Chemistry Central
Biomed Central is a Open Access publisher, access is free, authors pay an APC (article processing charge) to be published.
- 15% discount on the APC fee for all submitted manuscripts remaining
- 85% of the fee is then split 50/50 between the Library and the author's department
- Access to BioMed Central / SpringerOpen and Chemistry Central articles is free at the point of use but authors have to pay an APC to get their article published
25% saving on the standard Open Access APC across the entire Royal Society portfolio. This includes publication in journals including:
- Proceedings of the Royal Society A and B
- Philosophical Transactions A and B
- Interface Focus
- Open Biology
- Notes and Records of the Royal Society
If your article is accepted for publication, you will be asked to identify yourself as part of a member institution, resulting in the 25% discount being applied upon payment.
The Royal Society's website contains details of the scheme along with a selection of papers already published under the Royal Society's Open Access schemes.
Taylor & Francis
Warwick authors can use the Warwick University allocated vouchers, greatly reducing the cost of going open. The vouchers are available to use on most journals, they are applied by the publisher when open access is requested. The cost of going fully open is reduced to £450.00 + VAT.
Those researchers in receipt of RCUK or COAF funding should still apply to the fund, as this will cover the remaining costs.
All Authors publishing with BMJ can take advantage of a 25% discount through the Library membership. Please contact firstname.lastname@example.org for details on how to access the discount and funding available.
The library has signed a new Jisc agreement with Springer that covers all Article Processing Charges (APCs) for articles published in Springer Open Choice (hybrid) journals . This means that with effect from 15 October 2015 you do not need to pay Springer an APC to make your article open access in a Springer Open Choice journal as we have already paid for it as part of this new agreement.
To make sure that your article is covered by this new agreement, when your article has been accepted for publication, Springer will ask you to confirm the following:
- My article has been accepted by an Open Choice eligible journal
- I am the corresponding author (please use your institutional email address not your personal one)
- I am affiliated with an eligible UK institution (select your institutions name)
- My article matches one of these types: OriginalPaper, ReviewPaper, BriefCommunication or ContinuingEducation
Springer will then verify these details with us and then your article will be made available in open access with a CC-BY license.
Please note, that 30 Open Choice journals are not included in this agreement as they do not offer CC-BY licensing.
In addition to covering the costs of all APCs, the new agreement we have entered into will also mean you will continue to have ongoing access to all subscription content in Springer journals.
This new agreement means that you can publish articles with Springer and automatically comply with funder mandates. In should also make things more efficient for you, for us and for the publisher.
If you have any questions about the agreement or the process, please contact openaccessfund at warwick dot ac dot uk.
IMechE: Institution of Mechanical Engineers
Warwick authors publishing with IMechE now benefit from a discounted article processing charge of just GBP 200, compared to the standard cost of USD 3,000.
Please contact openaccessfund at warwick dot ac dot uk for details on how to access the funding available.
As part of their work to reduce the effort it takes to publish open access Warwick authors, when choosing open access and if funded by RCUK or COAF, can take advantage of our institutional account with the following publishers:
- Wiley (apply here)
- Public Library of Science
- Oxford University Press
Please contact openaccessfund at warwick dot ac dot uk for details on how to access the funding available.
Hyperlink OA funding request
(Warwick login required)
Email openaccessfund at warwick dot ac dot uk
SHERPA Funders’ & Authors’ Compliance Tool (SHERPA FACT) pulls information and interprets data from SHERPA RoMEO, and SHERPA JULIET and other sources to provide clear guidance to RCUK and Wellcome Trust funded authors on journal compliance.
Help and advice
On journal compliance and filling in the application form:
Email openaccessfund at warwick dot ac dot uk.
On depositing journal versions into WRAP:
Email publications at warwick dot ac dot uk.
On managing the financial processes and internal recharges please contact your representative in RSS.