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Information for university partners

How Study Abroad is Managed at the University of Warwick

Student Mobility includes exchange programmes with our worldwide international partners, the European funded Erasmus+ programme and options for undergraduate fee-paying visiting students. Student Mobility is administered by Student Mobility in Student Opportunity.

Each academic department also has an appointed Student Mobility Co-ordinator(s) who is/are responsible for inbound application decisions, outbound nominations and disseminating information about Student Mobility opportunities to their students and colleagues.

The departmental Student Mobility Co-ordinators also take responsibility for the academic and well-being of both inbound and outbound Student Mobility students. More information about the scheme for inbound students is available in our Inbound pages. If you require more general information about the operation of the scheme at Warwick, please contact us.



Warwick Term Dates

September 2020 starters

Nominations: online form opens from 25 February - 31 May 2020
Applications: online form opens from 16 March 2020 - 31 May 2020*

*Application deadline extended until 15 June 2020

January 2021 starters

Nominations: online form opens from 25 February - 31 July 2020*
Applications: online form opens from 16 March 2020 - 30 September 2020*

Accommodation application deadline: 31 July (annually)

*Please note that applications for Spring starters need to be aware of the accommodation deadline.

The Warwick academic year is divided into three terms with the autumn term (including Welcome week) being 11 weeks and the remaining spring and summer terms of 10 weeks each.

The term times are; Autumn: September to December, Spring: January to March, Summer: April to June.

Lectures and seminars are mainly held in the Autumn and Spring Terms.

The Summer Term is mainly reserved for revision and examinations; although there are some subject areas which continue teaching modules.

See University term dates for specific dates by academic year.

Most University agreements are at Undergraduate level, although there are a few at Postgraduate level in a limited number of subject areas. Students must take modules at the level that is stated on the University agreement. We appreciate that some students will do Study Abroad during the postgraduate part of their degree, however they will be considered to be undergraduates at Warwick. Students who join Warwick under a postgraduate agreement for the full academic year will be considered to be Study Abroad students and will not complete or receive a postgraduate qualification.

  • Students will be based in the department with which their home university holds an interinstitutional agreement. Students will be assigned a personal tutor (usually the Study Abroad co-ordinator) in that department
  • Academic matters are the responsibility of the personal tutor in the base department
  • Module and assessment selection is an academic matter.
  • Administrative issues are the responsibility of the Student Mobility team in Student Opportunity
  • Students should carefully research module availability and keep in mind that subject departments at Warwick may not correspond to subject areas in the home university
  • Some subject areas may give priority to students who are based with them


The standard workload for a student at Warwick is 4 full modules (120 CATS/60 ECTS). Inbound students should meet this expectation. Students wishing to take a reduced workload to allow them to undertake research will need to provide endorsement from their home Study Abroad Co-ordinator, together with acknowledgement from the Study Abroad Co-ordinator in their base department at Warwick

Students may request to Audit modules, this will not carry any credit

Students will not be able to register for modules in excess of 120 CATS/60 ECTS

This is the full load for our home students, and our experience tells us that inbound students, who already have to adapt to a new system, are strongly disadvantaged if they try to do too much. Please remember that each module will require extensive weekly reading as well as active participation in seminars (including some individual or group presentations).

  • Most modules are year-long, meaning that students have a wider selection of modules if they start their placement September/October. Arriving in January may restrict module availability and students are advised consider the part-year module handbook very carefully.
  • The summer term consists mainly of revision classes, examinations and assessments.
  • Special Assessment methods are available for students who leave Warwick prior to the Summer Term or who do not complete a full academic year. Special Assessment methods can consist of written exams, the submission of individual essays, or other types of tests, where appropriate.
  • Credit is given in CATS: one ECTS is equivalent to two CATS.
  • Full modules (full academic year) are normally 30 CATS (15 ECTS); half modules are counted as 15 CATS (7.5 ECTS).
  • For part-year students, we will calculate relevant percentages of these, the weighting used is 40% for Autumn Term, 40% for Spring Term and 20% for Summer term.
CATS per length of study:
  • Autumn term only: 40% of the total CATS credits, workload = 48 CATS
  • Autumn and Spring term: 80% of the total CATS credits, workload = 96 CATS
  • Spring term only: 40% of the total CATS credits, workload = 48 CATS
  • Spring and Summer term: g0% of the total CATS credits, workload = 72 CATS
  • Full year: 100% of the total CATS credits, workload = 120 CATS
Non Base Departments
  • Selection of modules outside of your base department are registered on arrival at Warwick and will be done on a ‘first come, first served' basis.
  • Some modules will require students to have completed ‘pre-requisite’ learning and they may be required to provide a transcript of studies as evidence of this.
  • Some departments are unable to accommodate part-year students, students based outside of that department, or may only be able to offer limited module selections. We would recommend that all students research this prior to joining Warwick to ensure that they are able to meet the requirements of their home University.

English and Comparative Literary Studies

Students based outside of this department will be able to take 1 English and Comparative Literary Studies module. Due to specific restraints only suitably qualified students will be accepted

Warwick Business School:

Students based outside of this department will be able to take 1 Warwick Business School module. Due to specific restraints only suitably qualified students will be accepted

Deadlines for the submission of assessed work
  • Rules are applied very strictly and no exceptions can be made by individual tutors.
  • All modules will have different requirements and each department will manage the operation of this autonomously.
  • Students should make themselves aware of the deadlines and requirements.
  • If a student cannot meet a set deadline, they need to make sure they request an extension in advance. Extensions will only be granted in exceptional circumstances
Compulsory at all lectures and seminars

Attendance will be regularly monitored. Students should be aware that unjustified absences will be reported centrally and may jeopardize their stay and/or their bursaries. Students should follow the departmental procedure to report absence

Term dates

Students must attend the University for the full term, late arrivals and early departures will only be authorized in exceptional circumstances

Attendance certificates and learning agreements

Will be signed after arrival at the University. We use the arrivals weekend of the term, or orientation if attended. The completion date will be taken as the last day of the term, or the date the student returns home, whichever is earliest.

English language tuition is offered by the Centre for Applied Linguistics - places are booked on courses on a first come first served basis. These courses are not ‘for credit’, however informal recognition of this can be obtained. Home institutions may then decide whether sessions can be credited in their system 2.

For in-sessional English language courses, certificates of completion will be provided if students attended a minimum of 80% of the course.

Warwick's Immigration and Compliance team can advise on visa requirements for visiting students.

Many study abroad students will apply to study at Warwick for a period of 6 months or less, and in this instance, we would advise them to apply for a Short Term Study Visa. There are some restrictions with this route but it is a straight-forward application for students intending to stay in the UK for up to 6 months, who will leave the UK within 30 days of the course end, and who will not undertake any work.

A Tier 4 visa will only be issued for periods of less than 6 months if there is a specific requirement, otherwise a Short Term Study Visa will be prepared. Students will be required to meet the standard English language requirements for the University and to provide a certificate on application.

The UKVI guidance for Tier 4 visas requires specific language tests to be provided which will depend on your nationality, not your country of study.

From 2019, students from Hong Kong, Singapore and Malaysia will be required to provide a Secure English Language Test if an application for a Tier 4 visa is required.

Students from our European partners will also require an English language test (ELT) if a Tier 4 visa is required.

The ELT will need to meet the English Language Requirement as set out here:

The test will need to be within a 2-year expiry date at the start of the exchange.


You do not need to prove your knowledge of English if you’ve completed a qualification equivalent to a UK degree in:

  • Antigua and Barbuda
  • Australia
  • the Bahamas
  • Barbados
  • Belize
  • Dominica
  • Grenada
  • Guyana
  • Ireland
  • Jamaica
  • New Zealand
  • St Kitts and Nevis
  • St Lucia
  • St Vincent and the Grenadines
  • Trinidad and Tobago
  • UK
  • USA

You also do not need to prove your knowledge of English if one of the following apply:

  • You are a national of Canada or any of the countries in the list above
  • You have studied in the UK before as a Tier 4 (Child) student
  • You are applying to come to the UK for a study abroad programme as part of a university degree course in the USA