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Information for university partners & incoming exchange students

Information for students and partners to be considered alongside offer letters

Full time undergraduate Study Abroad Programmes Terms and Conditions 2022Link opens in a new window

Information for Indonesian International Student Mobility Awards (IISMA) programme students

Module Information IISMA programme studentsLink opens in a new window

Key Information & Links

Autumn Term Start (September 2022)

Nominations (university partners only): 1st March to 30th April 2022
Applications: 1st April to 30th May 2022

Spring Term Start (January 2023)

Nominations (university partners only): 1st June - 15th August 2022
Applications: 1st June to 30th September 2022

The Warwick academic year is divided into three terms:

The term times are; Autumn: September to December, Spring: January to March, Summer: April to June.

Lectures and seminars are mainly held in the Autumn and Spring Terms.

The Summer Term is mainly reserved for revision and examinations; although there are some subject areas which continue teaching modules.

See University term dates for specific dates by academic year.

Most University agreements are at Undergraduate level, although there are a few at Postgraduate level in a limited number of subject areas. Students must take modules at the level that is stated on the University agreement. We appreciate that some students will do Study Abroad during the postgraduate part of their degree, however they will be considered to be undergraduates at Warwick. Students who join Warwick under a postgraduate agreement for the full academic year will be considered to be Study Abroad students and will not complete or receive a postgraduate qualification.

  • Students will be based in the department with which their home university holds an interinstitutional agreement. Students will be assigned a personal tutor (usually the Study Abroad co-ordinator) in that department
  • Some academic departments only accept students who will be studying at Warwick for the full year, please see the following pageLink opens in a new window for part-year availability of academic departments
  • Academic matters are the responsibility of the personal tutor in the base department
  • Module and assessment selection is an academic matter.
  • Students should carefully research module availability and keep in mind that subject departments at Warwick may not correspond to subject areas in the home university
  • Some subject areas may give priority to students who are based with them

Workload

The standard workload for a full year student at Warwick is 4 full modules (120 CATS/60 ECTS). Inbound students should meet this expectation. Students wishing to take a reduced workload to allow them to undertake research will need to provide endorsement from their home Study Abroad Co-ordinator, together with acknowledgement from the Study Abroad Co-ordinator in their base department at Warwick

Students may request to Audit modules, this will not carry any credit

Students will not be able to register for modules in excess of 120 CATS/60 ECTS

This is the full load for our home students, and our experience tells us that inbound students, who already have to adapt to a new system, are strongly disadvantaged if they try to do too much. Please remember that each module will require extensive weekly reading as well as active participation in seminars (including some individual or group presentations).

  • Most modules are year-long, meaning that students have a wider selection of modules if they start their placement September/October. Arriving in January may restrict module availability and students are advised consider the part-year module handbook very carefully.
  • The summer term consists mainly of revision classes, examinations and assessments.
  • Special Assessment methods are available for students who leave Warwick prior to the Summer Term or who do not complete a full academic year. Special Assessment methods can consist of written exams, the submission of individual essays, or other types of tests, where appropriate.
  • Credit is given in CATS: one ECTS is equivalent to two CATS.
  • Full modules (full academic year) are normally 30 CATS (15 ECTS); half modules are counted as 15 CATS (7.5 ECTS).
  • For part-year students, we will calculate relevant percentages of these, the weighting used is 40% for Autumn Term, 40% for Spring Term and 20% for Summer term.
CATS per length of study:
  • Autumn term only: 40% of the total CATS credits, workload = 48 CATS
  • Autumn and Spring term: 80% of the total CATS credits, workload = 96 CATS
  • Spring term only: 40% of the total CATS credits, workload = 48 CATS
  • Spring and Summer term: g0% of the total CATS credits, workload = 72 CATS
  • Full year: 100% of the total CATS credits, workload = 120 CATS
Non Base Departments
  • Selection of modules outside of your base department are registered on arrival at Warwick and will be done on a ‘first come, first served' basis.
  • Some modules will require students to have completed ‘pre-requisite’ learning and they may be required to provide a transcript of studies as evidence of this.
  • Some departments are unable to accommodate part-year students, students based outside of that department, or may only be able to offer limited module selections. We would recommend that all students research this prior to joining Warwick to ensure that they are able to meet the requirements of their home University.

English and Comparative Literary Studies

Students based outside of this department will be able to take 1 English and Comparative Literary Studies module. Due to specific restraints only suitably qualified students will be accepted

Warwick Business School:

Students based outside of this department will be able to take 1 Warwick Business School module. Due to specific restraints only suitably qualified students will be accepted

Deadlines for the submission of assessed work
  • Rules are applied very strictly and no exceptions can be made by individual tutors.
  • All modules will have different requirements and each department will manage the operation of this autonomously.
  • Students should make themselves aware of the deadlines and requirements.
  • If a student cannot meet a set deadline, they need to make sure they request an extension in advance. Extensions will only be granted in exceptional circumstances
Compulsory at all lectures and seminars

Attendance will be regularly monitored. Students should be aware that unjustified absences will be reported centrally and may jeopardize their stay and/or their bursaries. Students should follow the departmental procedure to report absence

Term dates

Students must attend the University for the full term, late arrivals and early departures will only be authorized in exceptional circumstances

Attendance certificates and learning agreements

Will be signed after arrival at the University. We use the arrivals weekend of the term, or orientation if attended. The completion date will be taken as the last day of the term, or the date the student returns home, whichever is earliest.

English language tuition is offered by Warwick Foundation Studies - places are booked on courses on a first come first served basis. These courses are not ‘for credit’, however informal recognition of this can be obtained. Home institutions may then decide whether sessions can be credited in their system too.

For in-sessional English language courses, certificates of completion will be provided if students attended a minimum of 80% of the course.

The immigration process will depend upon the study duration (full year or part year) and your nationality:

  • Full Year Exchange: All students (including EU nationals) will need a student visa in order to study at Warwick for the full academic year
  • Part Year Exchange: If your study period is 6 months or less (for example, just for the Autumn Term only) then depending upon your nationality, a standard visitor visa or just a 'visitor' status will be required.

The following Frequently Asked QuestionsLink opens in a new window will be updated soon and will contain further details on the process.