Guidance on writing a reference for an applicant
If you have been asked to provide a reference letter in support of someone you know, either in your personal life or professionally, please read the following guidance document on the information you will be required to include. Please note, it is essential that you read the Important Information section below to ensure that the reference letter you provide meets our requirements.
There are two way to submit a reference:
- Online via the link in the email which has been generated by our application system
If you choose this method please refer to the information below for guidance on the contact we would like you to provide. (You do not need to provide the declaration form)
- Emailing us directly to email@example.com
If you are going to email us directly please refer to the information below for guidance on the contact we would like you to provide. Please ensure you also complete the declaration form and email this alongside your reference.
- Sign and date your reference letter
- Provide full contact details (to include full name, address, telephone number, and email) If providing a professional reference please present either on letter-headed paper or via an official company/institution email address
- Completion of the enclosed declaration form (see form)
If you are providing a reference for someone you have employed or line managed this classes as a ‘professional reference.’ Professional references must include:
- Dates of the period you employed/managed the individual
- How much involvement you had with the individual during that time period
- How you would describe the individual’s performance at work
- How you would describe the individual’s academic ability
- How you would describe the individual’s personal characteristics and general suitability to undertake the proposed course of study
Please note, we can only accept professional references if you have been in work within the last two years
Professional references must be a maximum of two years old.
If you are providing a reference for someone you know in a personal capacity (i.e., someone you have not taught or employed/line managed), this classes as a ‘character reference.’ Character references must include:
- 1. The length of time you have known the individual
- 2. How you know the individual (i.e., as a neighbour/friend/colleague)
- 3. How you would describe the individual’s attitude to work and other commitments
- 4. How you would describe the individual’s personal characteristics and general suitability to undertake the proposed course of study
We can only accept character references if you have known the individual at least three years.
Character references must be a maximum of two years old.
Please download a copy of the reference request declaration form
For completion by the person providing the reference only. This declaration form is to be included with the reference either in (1) a sealed envelope or (2) as an attached file (if reference provided via email).