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ePortfolio Request Form

ePortfolios are a space that students can use to share their research interests, professional qualifications and academic outputs. Many students find these pages useful for networking with other students, staff and institutions as well as providing a useful career development opportunity.

Any students who wish to set up an ePortfiolo must first complete the form below so they are aware of their responsibilities, and the terms and conditions of use.


It is important that you think about what personal data and other information you place onto your eportfolio page.

Students should note that they are responsible for the content that they place onto their eportfolio when describing their PhD project, research interests and activities papers and publications.

Personal data of other individuals must not be shared without their consent. Students should therefore obtain consent and keep a record of this before sharing any other individual’s personal data on eportfolio.

Responsibilities Confirmation (required)


Students may wish to undertake a Sitebuilder training course before starting work on the eportfolio. For details of IT Service training and Sitebuilder manuals and tips, please visit:

Access and Retention

Students will retain editing rights to the eportfolio until completion of their course at Warwick University.

Following course completion, your e-portfolio will be moved into an archive where it will remain accessible indefinitely to the public for your continued networking and career development purposes. A request can be submitted for the page to be edited or removed at any point by contacting

Access and Retention Confirmation (required)

Privacy Notice

In collecting a processing your personal data (information that relates to you) the University is a controller of your personal data. 

We process your personal data provided in this form for the purposes of enabling you to share information about your PhD project, research interests, activities and publications, which in turn provide you with networking and career development opportunities.

The legal basis for processing your personal data is legitimate interest and consent (relating to any sensitive (special category) data (including, but not limited to gender, age, ethnicity, disability status, religion and belief, sexual orientation, gender identity and ethnicity) collected on the ePorfolio pages will only be provided  by the students themselves, at their own discretion). We recommend that you only display personal and special category data which is necessary for the purpose you intend to achieve.

Where we rely on your consent to process your personal data you have the right to withdraw consent at any time and you may contact us and request to withdraw your consent by emailing us at the following address:

We will share your personal data externally on the History Department web pages, and as such it will be accessible to the general public and worldwide

We will keep your personal data within the eportfolio web pages for the duration of your studies at the University of Warwick.  

Unless you advise us via that you wish for the eportfolio to be deleted on completion of your studies, the page will be moved into an archive and retained indefinitely. Retaining these records is in the interest of the academic networking and career development opportunities of the graduating students. Retention is also in the interests of the wider research profile of the History Department, and to assist prospective students in learning more about the research experience at Warwick.

You may exercise rights in respect of your personal data.  These are the right of access to it, to rectify inaccurate information, to restrict processing or erase personal data, to object to our processing of it and to transfer it to another controller.  If you wish to exercise a right please contact

If you are concerned about the way we have processed your personal data please let us know and we will investigate those concerns.  You may also contact our Data Protection Officer at

 If, after we have investigated, you are still concerned you may contact the data protection regulator.  They can be contacted via

Terms and Conditions

An ePortfolio is a personal web page and the University is not responsible for any of the content contained in an ePortfolio, nor does the University assert any ownership over content. There may be some exceptions to this rule, where a ePortfolio is being written by University staff for some official purpose, but such exceptions will be individually identified and do not affect the general principle that responsibility and ownership of a ePortfolio rest with the student or staff member.

Even though ePortfolio are personal web pages, the university's acceptable use policy (AUP) still applies. In particular, this implies that:-

  • Users shall not attempt to gain access to, copy, or otherwise make use of any other user’s program or data. This includes acquiring knowledge of any other user’s password. Attempting to interfere with or read private data on another user's ePortfolio is a breach of this term.
  • Users shall not attempt to gain access to systems management facilities or other facilities not available for general use. This applies to the SiteBuilder software just as it does to every other computing system at Warwick, and in particular it means that inserting code or markup into your posts or comments which breaks the layout of your own ePortfolio is a breach of the AUP.
  • Computing facilities shall not be used to display, print, transmit or store text or images or other data which could be considered offensive such as pornographic, racially abusive or libellous material. The test here is not whether you, or your peers, find content offensive; it is whether such content could be deemed offensive to others. Do not assume that if you find something harmless or amusing, that therefore it must be acceptable to publish.
  • Users should be aware of the possibilities for copyright infringement which arise out of the use of a ePortfolio; making copyrighted video or audio material available, or reproducing images or text from other sources may be a breach of copyright law and thus illegal. Asking for assistance with (or identifying mechanisms for) copyright violation is also unacceptable.
  • No one shall make use of the University’s computing facilities to harass any person or group of persons.
  • No one shall make any use of the University’s computing facilities to undertake or assist in a criminal act.
  • No one shall produce, use or promulgate material which could bring the University, or any part of the University, into disrepute. In particular, this implies that using your ePortfolio entirely or largely for advertising purposes, including product links, is not permitted, since it harms our standing with both human readers and with search engines.

If you are in any doubt as to what is implied by these terms and conditions, please contact


ePortfolios are not routinely monitored by the University. If you see something on an eportfolio which you think may breach one of the terms above, or otherwise concerns you, then you should not assume that the University is aware of the problem, and you should contact us by using the "Report a problem" button to raise your concern.

Terms and Conditions Confimation (required)
Privacy notice

The data on this form will be used to action you the information you have requested. We will store the fact that you have requested the information and your contact details to receive the information, but we will not send you any information beyond that which you have requested, nor will we use the data for any other purpose.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at

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