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Warwick Manufacturing Group

Artificial Intelligence

Student guidance on the use of Generative Artificial Intelligence Tools (GAIT's)

Using GAIT's with care and creativity

Welcome to the WMG student guidance for the use of artificial intelligence in assessment. This guidance is not exhaustive but will be useful if you decide or are signposted to use artificial intelligence within your assessment. WMG recognises the legitimacy of using multiple sources of information within your assessment and this guidance will ensure that expected standards of academic integrity are upheld, which are detailed further in Regulation 11

  1. How to use GAIT's and its current limitations

GAIT's can be used as a learning tool in a number of ways, for example:

  • Answering questions, as a virtual tutor or a search engine, where answers are based on material which can be found on the internet.
  • Providing Individual learning resources and personalised learning journey recommendations
  • Facilitating problem solving and collaboration
  • Drafting ideas and planning or structuring written materials.
  • Concept checking, getting more explanations about a person, topic or idea.
  • Helping to improve your grammar and writing structure – especially helpful if English is a second language.
  • Generating ideas for graphics, images, and visuals.
  • Debugging code.

Artificial Intelligence continues to develop but there are limitations which require careful consideration.

  • It generates text that is not always factually correct.
  • The data their models are trained on is not up to date.
  • It produces fake citations and references.
  • It is repetitive, descriptive and tends to produce shallow, basic content which would not generally meet the expectations of assessment.
  • It has inherent bias depending on its training dataset, which may produce undesirable outcomes.

 

  1. How and when GAIT's can be used for assignments and exams

If you use GAIT's within assignments and exams, this should be done with caution. Assignments should contain your own original work. You should acknowledge the use of GAIT's used, as with any other sources used to support your assessment.

2.1 How and when GAIT's can be used

  • When it is approved for use as part of the assessment process.
  • When the use of GAIT’s in an assignment has been referenced or acknowledged appropriately and is allowed as part of the resources drawn upon to create an assessment.
  • When the student declaration is signed, providing acknowledgment that GAIT’s have been used and appropriately referenced.

2.2 How and when GAIT's should not be used

Unless specifically instructed by your module tutor, GAIT’s should not be used for the following:

  1. Numerical analysis
  2. Engineering designs and concepts
  3. Generating and analysing code
  4. Creating narrative that is consequently adapted and cited.

 

Please remember the following:

If you use GAIT’s to generate an assignment (or part of an assignment) and submit this as your own work, this may be regarded as academic misconduct and treated as such.

When using GAIT’s to assist with your assignments, it is critical that you acknowledge the use of these tools and appropriately attribute all AI-generated content in your work.

It is important to note that GAIT’s do not always output accurate information, so you should verify any content that you plan to use in your academic work.

If multiple students use the same GAIT prompt, the outputs are likely to be similar which could lead to academic integrity issues and concerns of collusion between students.

Please be aware - practice and guidance in this area will change over time, so you should regularly check back to this guide for the most up to date advice

 

  1. How to acknowledge the contribution of GAIT's to your assessed work

Where the use of GAIT’s are permitted in assessed work, it is important to be open and transparent about the use of GAIT's and content generated from it.

Where GAIT’s have been used within an assessment the student should, in an appropriate place, or attached to the work, state the following:

  • Why an AI was used
  • Which AI was used
  • Where an AI’s output is used
  • Where an AI’s output has been modified before use

This information should be provided in conjunction with the guidance in 3.1.

 

3.1 How to reference the use of GAIT's

Many referencing styles have not yet released guidelines on how to reference GAIT's. However, Cite Them Right Online has guidance on how to provide a reference in the Harvard format, treating GAIT’s as a form of personal communication. For example :

  • Cite Them Right Harvard - OpenAI Chat GPT (2023) GAIT's response to John Smith, 28 March. Available at: https://chat.openai.com/APA.
  • MLA - GAIT's, 14 Mar. version, OpenAI, 28 Mar. 2023 , chat.openai.com/chat .

 

3.2 How to acknowledge the use of GAIT's

Where the use of GAIT's is permitted in assessed work, you should acknowledge the AI tool used and describe how you used it. You should include a) a statement reflects your use of GAIT's an appendix at the end of your work, with full details of how and why the information or materials were generated by GAIT's, to demonstrate further learning and independent thinking.

 

A: The statement of acknowledgement - Name the GAIT used and summarise how you have used it, for example:

  • I acknowledge the use of GAIT's (https://chat.openai.com/) to plan my essay, and generate some initial ideas which I used in background research and self-study in the drafting of this assessment.
  • I acknowledge the use of GAIT's (https://chat.openai.com/) to identify improvements in the writing style.
  • I confirm that no content generated by AI has been presented as my own work .

 

This information can be added or amended within the student declaration.

 

B: Appendix – Description of how the information is generated by GAIT's, for example:

 

  • The following prompts were used with GAIT's: (List your prompts )
  • The output was modified as follows: (Briefly explain the changes you made)

 

Students should securely retain their GAIT prompts and outputs for each assessment until after final confirmation of the award of their degree by an Examination Board.