Insight Day/Taster Session

Relationship to studies: An insight day/taster session is a short experience designed to give a student insight into your organisation, sector, roles and early career opportunities, as opposed to contributing to your business outputs.

Hours and Duration: Typically, anything from a few hours to a full day (e.g. where it forms part of a recruitment campaign).

Status: The student is a guest with a keen interest in your business, role or sector.

Relationships: Insight Days/taster sessions are a welcoming opportunity for students to visit your business, to find out more about your purpose, culture, workplace and challenges, or to hear about your business via an online or on-campus presentation that gives a flavour of what it’s like to be part of your team.

Once you have decided what you want from the event, it can be a great way to showcase your organisation, raise your profile, introduce students to any unique features of your working environment and build relationships to support recruitment.

During the day you may wish to include: presentations (company, values, roles, what you expect of students, how to typically apply), panel discussion, information about the recruitment/selection process, group interactive activity, facilitated networking, brief work shadowing, a brief tour and the opportunity for students to ask questions!

Access: You can advertise ‘Insight Days’ as an opportunity on our myAdvantage jobs portal, where students will apply to you directly. TIP when advertising, share in vacancy title, provide company information, timings and location/online, who looking to attract, the purpose, what’s involved and thinking WIFM from a student perspective.

Cost: Although you will want to plan for the event and will take time out on the day to host students and discuss their observations, the student is only visiting, is not undertaking work of any sort and, as such, there are no pay-related costs.

However, it is good practice to provide reasonable UK travel costs and expenses if possible, to support more diverse student engagement.

Work shadowing

Relationship to studies: We classify brief observations of work (without participation) where a student can gain an insight into a job role, as work shadowing.

Hours and Duration: Typically anything from a few hours (usually ad hoc) to a full week (e.g. where it forms part of a recruitment campaign).

Status: A student acts as a guest or observer, with a keen interest in your business, role or sector.

Relationships: Work shadowing is a welcome outcome for a student approaching you speculatively, where you do not have anything more substantial that you can currently offer

It can be a great way to showcase your organisation, build relationships with student cohorts or departments, gain an early insight into student motivations and priorities and what they are looking for in a role and encourage your staff to reflect on their work and career as they talk about what motivates and challenges them, potentially using presentation or other interpersonal skills.

Access: Students will tend to be pro-active, but it is always helpful to make it clear on your website, myAdvantage profile or Linkedin profile, that you are open to work shadowing requests. You could even advertise a period in which you particularly welcome work shadowing, via a myAdvantage advert.

Cost: Although you may want to spend time talking about their observations (some of which may be a surprise!), the student is only visiting, is not undertaking work of any sort and, as such, there are no pay costs.

However, good practice would be to provide reasonable travel costs and expenses if possible, especially if you feel that their insights have been useful.

Casual Work

Relationship to studies: Many students work part-time, completely unrelated to their studies (e.g. to support themselves). We know that temporary or part-time staff are crucial for meeting your immediate business needs, but they can also be a high-potential member of your team, a fresh set of skills, a development opportunity for colleagues, or a way to build relationships with student cohorts.

Hours and Duration: University Regulations permit students to work for up to 20 hours per week during term time, actual availability depends on their individual timetable and commitments (such as skill-enhancing Clubs and Societies),visa restrictions, or supporting themselves through their studies.

Status: A student will see themselves as an employee and a member of your organisation.

Relationships: Casual work is a two-way relationship between the individual and their employer.

Access: Depending on their availability, students access casual work via all the traditional routes (jobs pages, speculative applications, phone calls, networking through friends and family) but you can also advertise for free through myAdvantage or use Unitemps for a more proactive recruitment service.

Cost: All workers are entitled to the National Minimum Wage Link opens in a new window(or National Living Wage if they are 23+). You will need to allow time for recruitment, induction/training and ongoing management/supervision of the student, as well as their pay. You will need to ensure that they have appropriate access to equipment (e.g. computer) and a workstation.

Mentoring

Relationship to studies: Mentoring is not directly linked to studies. If you are unable to offer work-based experience, you may wish to offer a student guidance and practical advice about a career in your sector, your occupation, on a one-to-one or group basis, either as a stand-alone session, or as part of a longer mentoring process.

Hours and Duration: Dependent on the commitments and mentoring relationship.

Status: More than any other type of experience, mentoring is about the individual developing themselves based on another’s experiences. It’s not about them being a student or a worker, it’s about you sharing your professional and personal insights with another person, to improve their confidence, knowledge or performance. Reflecting on your own experiences can also provide valuable personal development for you, as you seek to enhance another’s performance. Mentoring can be as formal or informal as you like, just be up-front and communicative with any prospective mentees about your mutual expectations.

Relationships: Mentoring is a two-way relationship between the individual (mentee) and the employer (mentor). Mentoring provides the opportunity for mentees to receive guidance and practical advice on areas that are important to them around their career or occupation, whilst at the same time supporting the development of mentors whilst they are in this role.

Access: If you are a Warwick graduate yourself, you can take part in our e-mentoring scheme. If you are an employee, why not share your career experience and make a difference to students from disadvantage backgrounds through mentoring on our Warwick Advance Internship ProgrammeLink opens in a new window supporting students from underrepresented, low income, first generation, social mobility & minority backgrounds. The objectives are to enable students to grow in confidence, develop personal and professional skills.

Otherwise, student societies or academic departments are a great way to link with prospective mentees with an interest in your sector – talk to us about getting in touch. Your website or LinkedIn profile are equally likely ways that prospective mentees might reach out to you – consider offering your time if you are unable to offer work-based experience.

Cost: Your time.

Volunteering

Relationship to studies: Outside of studies, volunteering is an activity that is freely undertaken, that involves spending time (unpaid) doing something that aims to benefit the environment, individuals or a group (other than close relatives).

Hours and Duration: University Regulations permit students to work for up to 20 hours per week during term time. The time they spend volunteering should be mutually agreed, based on their actual availability, which depends on their individual timetable and commitments (such as skill-enhancing Clubs and Societies, or supporting themselves through their studies).

Status: Volunteers tend to be more focused on personal and skills development, as well as being motivated to contribute to the cause that they are supporting. Volunteers can’t be assigned work that should be undertaken by a member of staff, do not have fixed hours and are free to come and go as they please – they do not have a contract of employment (verbal or otherwise). They should, however, be treated with the same fairness and consistency as other members of your team and should be given appropriate access to training and development linked to their role. Be mindful of offering a “volunteer” role that is an unpaid worker role in disguise, as this puts you at risk… even if the student has proactively approached you to request it, and is perfectly happy to work for free, you are responsible for ensuring that you have paid your workers their legal entitlement see worker test Link opens in a new windowand Rights for interns and voluntary workersLink opens in a new window.

Access: Any student could be undertaking volunteering activities alongside their studies as one-off projects, with a clear start and finish, or as an ongoing commitment. They may have accessed this directly, through a volunteering organisation, or through, for example, the University of Warwick’s own Warwick Volunteers - a student-led organisation that works with the local community.

Cost: Genuine volunteering opportunities cost you time for the induction, training and supervision of your volunteer as well as any Safeguarding checks (if required see gov.ukLink opens in a new window for information on whether a DBS check is required) and reimbursement of out of pocket expenses, see gov.uk for information on expensesLink opens in a new window. The costs incurred through framing an unpaid worker as a “volunteer” can be substantial! For more information see Volunteers rights. See our vacancy advertising code of practiceLink opens in a new window regarding fee-paying positions.

Internships

Relationship to studies: We define an internship as a structured, pre-defined period of work, with agreed goals and objectives, which sits outside of studies. It will meet the student’s career development needs by providing relevant professional experience, and will align with your business needs, although internships are not a replacement for sustainable resourcing practices.

Hours and Duration: This could be part-time of up to 20 hours a week during term time and full time during vacations (see term datesLink opens in a new window). Some students have the opportunity to take a full year out of their degree to undertake an internship. You will need to consider the duration in the context of your project plan and any necessary training period.

Status: For the most part, a student would see themselves as a high-potential worker who is currently learning about a role, organisation or sector to further their employability.

Relationships: Internships are usually a two-way relationship between an individual and the employer, so are usually sourced by the individual. In practical terms, this means:

• We work centrally to promote your opportunities
• You will control the format and content of the internship
• Learning and development plans will be formed based on your usual processes and objectives
• The relationship is, for the most part, a “normal” employment relationship
• Any issues will need to be addressed within your organisation, as with any other member of your team

The Employer checklist provides areas to support in; preparing for your intern, hosting and bringing the internship to the end.

Access: For a 12-month internship during their studies, a student (who does not require a student visa) will need to have completed paperwork with the University by 30th June confirming the details of their internship, to be able to take a Voluntary Year Out for Work Experience Scheme. You will need to have completed any selection, offer and acceptance activities well in advance – we recommend doing this by the end of May at the very latest.

Warwick’s student population includes around 30% International students, who can bring diversity and a global perspective to your business. Student visa holders may have visa restrictions that differ from UK students – it is the student’s responsibility to abide by their visa, and your responsibility as an employer to check your employees’ right to work in the UK. To see the advice we give these students about working hours etc. please see our student-facing Immigration Service webpages about working on a Student visa.

Warwick students currently undertake a more traditional undergraduate study format. This means that for many Warwick students, vacation internships, part-time work and volunteering are the most popular and in-demand routes to work experience. The Warwick Advance Programme will enable employers to offer work experience and internship schemes to students from certain socio-economic backgrounds and increase their recruitment prospects.

Cost: Interns are entitled to the National Minimum Wage (now National Living Wage if 23+)Link opens in a new window. You will need to allow time for scoping out the potential experience, and for recruitment, induction/training and ongoing management/supervision of the student. You will need to ensure that they have appropriate access to equipment (e.g. computer) and a workstation.

Project work

Project work– where you have a discrete project that sees you partnering with the University to solve a problem, undertake research or explore a business decision, based on the University’s capacity to contribute research or expertise. These projects are often hosted by specific academic departments or research centres, and require mutual planning and commitment to get the best result, and to ensure that areas such as Intellectual Property and confidentiality have been discussed and agreed in advance. To find out more about joint ventures, Knowledge Transfer Partnerships (KTP) and projects that link to curriculum and research interests, speak to our team in the first instance and we will be happy to take your query further.

Relationship to studies: Often either part of a course, or linked to the broader research activities of the University.

Hours and Duration: Depends on the project – these can be anything from a few weeks (e.g. an on-curriculum undergraduate project) to three years (for a KTP).

Status: Many projects will have a consultancy feel, in that the student or graduate involved will be working out of the University, on your behalf.

Relationships: Project work is a three-way relationship between you, the University and the student or graduate.

Access: Some students will have a project option within their degree such as Warwick Business School, some projects are run as a competition and Knowledge Transfer Partnerships bring together high-flying Warwick graduates with appropriate projects as they are created. In all cases, this is about matching skills with need. We can put you in contact with the relevant academic departments and contacts to discuss further.

Cost: Dependent on project.

We currently have around 24 departments offering placement opportunities as part of their academic courses which are predominantly optional. Each department’s set of placements might be structured differently in format, timing or assessment, so it’s important for us all to be clear about the format, timing and content of what you can offer, and the skills and experience you are looking for, so that you don’t miss out on the best applicants.

Warwick students tend to undertake a more traditional undergraduate study format; for many, vacation internships, part-time work and volunteering are the more popular, in-demand routes for work experience, although there is growing interest in placements.  Where students do undertake placement, many students self-source, using myAdvantageLink opens in a new window and their own networks to find relevant opportunities.  The placements landscape at Warwick is changing, but it’s important to recognise that some student cohorts are currently less active in seeking placements via myAdvantage than others.

Relationship to studies: We define a placement as work experience that forms a recognised part of an academic degree course, relevant to the student's discipline, where the student will often undertake an assignment, progress reports or other learning activities in addition to the tasks they perform for you as part of their role.

With most work experience opportunities, applicants arrange their life to fit around your start date and preferred period of commitment. A placement student’s availability is already limited by the placement’s purpose and duration within their course, so they may only be able to apply for roles that fit these criteria. Placements must also be approved by the academic department.

Access: Students often have to be performing at a certain level to access placement options, and preparation often begins months or even a year in advance.

Hours and Duration: The “right” placement for a particular student’s course varies across the University from part or full-time, ranging from 4 weeks during term time to 9-12 months starting June-September. If you can be flexible regarding start date and duration (within reason given the business need driving your vacancy advert), this will broaden the pool of eligible applicants.

Status: For the most part, a student would be focused on how being a high-potential worker in a role, organisation, or sector links back to their studies, and in developing skills for the workplace.

Student visa holders in the UK are able to undertake work placements provided that it is an assessed part of the course and is not more than 50% of the total length of the course, the student remains registered with the University during the placement.

Relationships: Placements are usually a three-way relationship between an individual, their University and the employer (placement provider), often with associated learning activities.

In practical terms, this means:

• The placement's format might be defined by the University.
• You will need to recruit and select students using the same methods and standards that apply to regular recruitment, to fulfil your legal responsibilities.
• You will need to sign a tripartite agreement. This is a three-way agreement between the organisation, the student and the university that sets out the expectations for the placement, and whether an NDA is required.
• The student may arrive with a personal development or learning plan that you need to support.
• You may need to accommodate one or more visits from the student’s personal tutor, either at their place of work, or virtually, over the course of the placement.
• You may need to update the University with the student’s progress.
• The University may be able to offer you some support or guidance if there are any issues with the student.

Cost: You will need to allow time for scoping out the potential experience, possibly in collaboration with a University department or the student themselves, uploading to the myAdvantage jobs portal (see advertising code of practice below), recruitment, induction/training and ongoing management/supervision of the student. You may also need to consider any learning requirements or meetings with University staff that might be requested. You will need to ensure that they have appropriate access to equipment (e.g. computer) and a workstation.

The University of Warwick’s Vacancy Advertising Code of PracticeLink opens in a new window does not support unpaid work (excludes work shadowing where students are observing only), in line with the National Minimum Wage legislation and sector benchmarking. There is a policy exception however, where the opportunity is limited to applicants from a named Warwick course that incorporates a placement, for the purpose of providing that placement.

Please be aware: Some students will not be in a position to undertake an unpaid opportunity and individual university departments may have additional restrictions in place, which may result in this opportunity not being approved at departmental level.

If you are looking to advertise on our myAdvantage jobs portal, please incorporate the following information:

• the vacancy type will need to be listed as “Work Experience” (and also “12 Month Placements”, if applicable) and the following text must be included in your advert:

"Work Placement only. Offers will only be made on the basis of undertaking a placement as a formal part of a degree course - no unpaid work will be made available outside of this. As such, it is only open to applicants who are actively seeking a placement as a part of their degree, from the departments listed at:warwick.ac.uk/careers/employers/internships/students/departments/.
Please note that individual university departments may have additional restrictions in place – check your home department’s specifications before making an application."

• You would then be held by our Code to only accept applicants from these departments seeking a placement as a part of their degree.

The following documents can support in understanding the placement process, roles and responsibilities and support in hosting a student.

• Placement process overview
• Roles & Responsibilities of all parties
• Checklist to support in preparing for and hosting a student