Welcome to the Permit Office

The Permit Office is located at Argent Court on the Science Park and is open;

Monday-Thursday; 7:45am - 3:45pm

Friday; 7:45am - 2:45pm

_{Find us on the interactive map}

Permit Application - Q2

Please click the link below to apply for a permit through Q2

https://q2.estate.warwick.ac.uk/q2 

If you need help please click on the user SOP here.

Q2 sopLink opens in a new window

If you have not received Q2 training please contact permitrequest@warwick.ac.uk to arrange a training session, you will be given Q2 access once you have attended a training session.

Which kind of permit do you need? 

The University operates a permit system for the following permits via the Permit Office.

Please click on the following links to see specific guidance.

Permit Notice Periods

We need sufficient notice to process your request – e.g. if you require a permit for a 10:00am start on Thursday, requiring 3 days notice, you need to get the application in by 10:00am Monday.

Please find the relevant notice periods in the Advice and Guidance section.

If your permit is urgent, i.e. for a reactive job please contact the Permit Office to make them aware so they can deal with it promptly by emailing permitrequest@warwick.ac.uk or calling 07876877905 or 07876217894.

Please see 'Emergency Permits' in Advice and Guidance for more information.

Inclement Weather:

If you have requested roof access permits for staff or contractors during inclement weather, please can you remind them to assess the risk before commencing work if there is or has been heavy rain, wind, snow, or ice, particularly if they are carrying out work that would be hazardous in these conditions or to ascertain if there is an increased risk of slips, trips or falls which would require the work to be put on hold for safety reasons.

Inclement weather should always be assessed as a hazard on risk assessments submitted with roof access or external work at height permit requests. Similarly work in very hot weather conditions should be assessed.

In the event of high winds, snow or ice, the Permit Office may suspend permits.

Please also ask those accessing roofs to photograph and report to their Line Manager/University Contract Manager if they see any excessive pooling of water on roofs or evidence of blocked drain pipes so these can be reported to the Service Desk and rectified.

Construction Site Possession Form:

The Construction Site Possession form should be used when a contractor proposes to use their own permit systems to control any of their activities on site.

To apply for the permit please complete the form below and contact Mark Evans (Construction Project Safety Adviser) and Graham Steer (Programme Manager) to arrange the review meeting for approval.

Construction Site Possession Form CSPP1Link opens in a new window

Privacy Statement:

The University of Warwick will process the personal data provided on our online forms and in the Q2 Permit module for the purposes of issuing permits to carry out works agreed as part of your/your company’s, contract with the University.

The legal basis for processing this personal data is necessary for the performance of this contract in line with Health and Safety Standards.

Any personal data entered will not be shared or disclosed to any third parties external to the University of Warwick except in the case of a medical emergency or to legally authorised bodies such as the HSE.

Your personal data will not be transferred outside of the UK but will be kept securely by the University of Warwick and retained for 3 years, as is stipulated on the University’s Records Retention Schedule.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University’s Data Protection webpages provide further information on your rights and how the University processes personal data. Please submit any data subject rights requests, complaints, queries or suspected breaches to the University’s Data Protection Officer at to infocompliance@warwick.ac.uk.

There is nothing so important that it cannot be done safely.