Introduction

The Accounts Payable Team reports to the Finance Operations Manager.

To view the staff structure for Accounts Payable - Finance Office Organisation Chart.

Departmental Accounts Payable Contact. (if your department is not listed then contact us using the email below)

Email:

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Overview

Accounts Payable is responsible for processing all payments relating to expenditure throughout the University, with the exception of the staff payroll. Documents are entered into the SAP accounting system via the Materials Management (MM) and Accounts Payable (AP) modules. The team advises departments on best practice.

Before a purchase order can be created, there must be an appropriate Vendor Master Record and a major role of the Accounts Payable team is the maintenance of these records. Care should be taken to ensure that a record does not exist before a new one is requested. The level of business placed with vendors can be monitored centrally by the Purchasing Team, which takes a keen interest in the efficient use of Materials in MM.

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Accounts Payable Information and Guidance

• Accounts Payable Procedures and forms Guidance (updated 6th December 2021)
• Payment for Goods and Services - Section 15.23 of Financial Procedure 15 (Purchasing)

• How to obtain GBP remittances on SAP

• How to obtain copies of invoices on SAP

• How to view text on supplier accounts on SAP

Forms

• AP2 - Individual Bank Details - GBP UK Details Only
• AP2 - Individual Bank Details - NON UK Details Only

• AP2 - Student Bank Details - GBP UK Details Only

• AP2 - Student Bank Details - NON UK Details Only

• FP15a - ONE-OFF Manual Invoice Coding Slip
• FP15b - Payment without Invoice
• FP15c - Request for Payment
• FP15c Multi - Multiple Requests for Payment

• MDR2 - Create Vendor Master Record