Authorised Signatories

B

Bank Details 

Details of University accounts, sortcode and banker's address

BUFDGLink opens in a new window - E-Learning

The British Universities Finance Directors Group (BUFDG) is the representative body for higher education finance staff in the United Kingdom.

The University has subscribed to BUFDG ProLink opens in a new window which means all staff have access to 12 free e-learning modules. You can find further details on content and how to register here.

The central finance admin team will run a report each month to monitor completion.

Calendar

A calendar of key recurring activities by finance team. This document contains two worksheets.

Note: If you are using Microsoft Edge, you may need to scroll up and to the left to access the information.

Campus Tour (virtual)

A virtual guided tour of the campus to learn more about Warwick, starting with University House.

CCSG Finance Team Section of the Finance Office providing accounting support to the Campus & Commercial Services Group businesses.

The Charity Commission and Fraud Advisory Panel have come together to raise awareness of fraud and cybercrime affecting the sector and to create a safe space for us to start talking about fraud.

Use our interactive guide to access all the relevant training, information and policies you need.

The University of Warwick expenses management system.

If you are a Finance Office member of staff, please contact FinanceOfficeAdmin at warwick dot ac dot uk to set up your access. All other staff should contact their departmental administrator to arrange access.

If you need further help and assistance then contact the Expenses Team - expenses at warwick dot ac dot uk or telephone on 024 76 523000 (internal ext: 23000). Office hours are 9am-5.30pm from Monday to Thursday and 9am-4.30pm on a Friday.

Concur quick guideLink opens in a new window | Concur FAQs | Concur training materials

Certified learning activities to develop and enhance professional skills and knowledge. For details of the courses available to qualified staff see the Finance Office training webpages.

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The Finance Office uses a number of distribution lists when circulating information to departments by email. In order to ensure that information is reaching the correct people, this page lists nominated staff who should receive information in each category.

Nominated staff are responsible for passing on information to other staff in the department.

Email resource accounts to all areas of the Finance Office. This page is intended to help direct queries to the appropriate team or person.

Certificate of Employers Liability  

Finance Office training courses are facilitated by staff from the Finance Office. Courses are only available to University of Warwick staff.

To book a place or contact the team to request training:

1. Use the online booking form or,
2. Contact FinanceOfficeAdmin at warwick dot ac dot uk providing your name, department, contact number with details of any training you need.

Procedures included as part of the University's Financial Regulations.

• The Procedures detail the way in which the principles must be applied.

Regulations governing all the financial transactions made by the University.

• Financial Regulations outline the principles that must be followed.

For more information about the role of Fin Regs Champions, nominating a Champion and training requirements.

Forms Library

Full list of Finance Office forms available.

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I

Import and Export Customs Hub

Links to details of the various the various policies held by the University.

Cost collector Master Data Record in SAP (MDR6a form). For the creation of internal order codes.

Tax rules when engaging a company to provide the services of an individual (Personal service companies).

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Language skills

The Finance Office Admin team manages a database of Finance staff who speak other languages.

Teams within the department regularly need to communicate with a wide range of people from different countries and there are occasional instances where communication may be difficult due to a language barrier. If you would like to volunteer and be added to the database to help out ad-hoc, please provide your availability, language speciality and proficiency (e.g. conversational, intermediate, fluent) to FinanceOfficeAdmin at warwick dot ac dot uk.

If any translation/communication help is required by you or your team, contact Finance Office Admin.

Leadership & Management

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Includes examples of redesigned reports following Jon Moon training

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Payment Card Industry Data Security Standard.

The University is required to maintain compliance with the Payment Card Data Security Regulation. The PCI DSS webpage provides further information and guidance.

The Procurement & Insurance Services Team is responsible for the delivery of the University's Procurement Strategy and ensures that the financial risks associated with University activities are minimised.

If you have a link role for a department, it is recommended that you contact the Procurement Office for an overview of Procurement at Warwick, the support the team provides to Finance and Departmental colleagues and your key Procurement Office contacts.

To arrange an introduction, contact Pauline Mealing purchasing at warwick dot ac dot uk.

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The quarterly accounts and period-end timetables

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Section within the Finance Office. The SAP Team manages the University's finance system (SAP), along with the add on systems, PCards (purchasing cards) and OPeRA (procurement).

Recommended for staff using University finance systems. SAP access forms | Online training catalogues | Contact form

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A standard form letter obtained from HMRC that is requested by overseas customers.

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The Foundation is an independent trust which supports the activities of the University of Warwick and its students.

A document that is required to ensure that withholding tax is not deducted from payments made to us by US organisations. It is also known as W-8BEN-E.

VAT Guide

Links to documents and general VAT information

VAT jurisdiction codes are used in SAP to control whether VAT can be reclaimed or not.

The University's VAT number

In certain circumstances funders or customers based overseas may be required to withhold a percentage of payments due to the University and pay that amount over to their local tax authority. This payment is referred to as a withholding or withholding tax.

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