Deposit Guide

Managing your Publications in the WRAP Repository

Warwick Research Publications are held in our Warwick Research Archive Portal (WRAP) which is the home of the University's full text, open access research content and contains, journal articles, Warwick doctoral dissertations, book chapters, conference papers, working papers, datasets and more. It's simple to manage your publications in the WRAP repository, the following guides will show you how:

Deposit New Publications

Submit your research outputs by selecting your preferred deposit method:

Simple Deposit

The easiest way to deposit your publication is through the simple deposit form using your Warwick Username and Password.

The form walks through the steps of depositing your publication, and all submissions are carefully checked by the WRAP team before they are added to the repository. Submission to live repository time is up to 2 weeks. If you have an urgent deadline, please contact us.

Deposit your publication here

Email Deposit

If you cannot use the Simple Deposit Form, we would advise that you email us the specific details of your publications to publications@warwick.ac.uk.

Details to add include:

Publication Title
Author Name(s)
Journal and/or Publisher Name
DOI/Web Link (if available)
Acceptance Date

Self Deposit

For experienced repository users, you can enter the full-details into wrap.warwick.ac.uk and selecting 'New deposit' (you will need to be logged in to your Warwick Username and Password).

Note: You can import items quickly and simply into the Publications Service and WRAP if they have a Digital Object Identifier (DOI).

Departments can choose to deposit on behalf of the author. To do this please contact us to discuss your requirements.

PDF Self Deposit Guide

Watch our video guide:

Accessible Transcript

Hello and welcome to the 'how to deposit to the publication service and WRAP'.

Firstly navigate to the WRAP homepage WRAP.Warwick.AC.UK and log in using your University of Warwick username and password.

When you are logged in you will see a menu on the left hand side to begin adding records.

Select 'manage deposits'. If you have a PubMed ID or DOI for the item you are depositing you can quickly import the details but if for any reason the record does not import you can do so manually by selecting 'new item'. Select from the drop-down list DOI and click the 'import button'.

Copy and paste the DOI number and click 'import items'.

Add the full text to the record by clicking the 'upload button' and choosing your file. We recommend authors upload the accepted version of the article which is the version after peer review changes but before copy editing by the publisher, as it's the version the majority of publishers will allow us to use.

Add more information about what you have uploaded by clicking the 'options button'; for example selecting the content uploaded and the type of document; and then press 'update metadata'.

You can now edit the record by pressing the 'details button' to go to the next screen, most of these will have been populated from the import process but add more details such as

the abstract the department in the divisions field
the status of the record

The bibliographic citation has to have a reference for the article so complete this as best you can.

Also complete the dates of the record and funder and grant number if applicable. When complete click the 'deposit button' at the top of the screen.

This shows an agreement that allows us the right to display your work.

If you agree, select 'deposit item now'.

When deposited the record will be held in a review area and checked by the WRAP team to ensure it conforms to cataloging standards.

It will also be checked for copyright and if compliant made available in WRAP.

That's the end of the screencast, thank you for watching.

Request Changes

To request any changes to an existing WRAP/Publications Service record, simply fill out our request changes form.

We can only make changes to records in a manner so that they still conform to the international standards for metadata and cataloguing used by the Publications Service and WRAP

Request changes here

New Starter / CV Setup

If you have recently joined the university and have past publications you would like added, you can upload a list of your past publications / cv and these can be added to WRAP on your behalf. The form to do this can be found here.

Managing your Elements Profile

Symplectic Elements is a Current Research Information System (CRIS) which brings together information about our research funding, outputs and impact from multiple sources to create profiles for our staff.

A full guide for mamaging your Elements profile can be found on the RIS Webpages