The Library's Strategic Framework describes 'who' the Library is: our purpose as a service for the University and wider community, the areas in which we prioritise our activities and resources, and the values which underpin the way we work with each other and with colleagues beyond the Library to support the University's strategic goals.
Comment and feedback on the framework and how we match up to our aspirations is welcome in person or by using our feedback form.Robin Green, University Librarian
- The University Library and Modern Records Centre hold c. 1 million printed volumes and just over 15 kilometres of archives. There is also a small research-only collection in the Mathematics Department
- The Library has around 40,000 registered customers and employs around 165 (c.148 full time equivalent) staff
- There are 3295 study places across the different Library spaces
- Around 19,000 print books are purchased each year
- Provide access to over 1.1m electronic books and 67,000 electronic journals
- There are over 3.7m full-text articles requested in 2018-19 (this is in addition to e-book access)
- There were over 1.1m downloads from the University’s institutional repository (WRAP) of research outputs, in 2017-18
- There are 5 floors (upper floors contain specific subject areas):
- Floor 1: general services and Short Loan Collection, a collection of heavy-use material
- Floor 2: Sciences
- Floor 3: Arts
- Floor 4: Education, Law, Statistics and Official Publications,
- Floor 5: Social Sciences
- All floors have study seating. We also have two silent study rooms, informal group study zones with open access PCs, smartboards and other interactive learning resources, also the Wolfson Research Exchange, and the Wolfson postgraduate-only computer cluster
- A controlled entry policy operates, with turnstiles triggered by the University ID Card, in order to give priority for use of facilities to members of the University
- There are in excess of 2.2 million entries to the Library sites in a year, with around 6,000-8,000 coming through the Main Library gates during a typical term weekday
The primary structure comprises: Academic Services, providing subject support, development, responsibility for academic and skills engagement in the Grids and the Wolfson Research Exchange, Postgraduate Hub and Modern Records Centre as well as Warwick community development, including events and wellbeing activity; Client Services providing facilities management, customer support, procurement of library materials and resources, circulation, collection development, resource delivery service; Scholarly Communications, which includes digital services, systems and development, and the Warwick Research Archive Portal.
*If you would like accessible assistance to read this PDF structure chart, please contact us at: library at warwick dot ac dot uk.
Extended Management Team
The Extended Management Team comprises the heads of each division and other senior managers from key Library services. The team advises the Librarian on matters relating to the strategic development, planning and management of the Library and its services.
In addition, working groups involving all levels of staff are formed as required to carry out projects.
Services and facilities
For most of the year the Library is open 24 hours a day and 7 days a week. To help Library customers there are guides, plans and signs covering the whole building. Detailed guides are produced for Subject Floors, for specific subject areas and for specific groups of customers such as part-time and international students. There are also guides to the Library Catalogue and individual databases. There is a Floor 1 Help Desk, which supports basic enquiries. There are photocopiers and printers available at various points thoughout the Library.
The Wolfson Research Exchange A dedicated space for postgraduate researchers located on the 3rd floor extension of the main library, the Research Exchange offers a variety of space to enable researchers to work collaboratively, innovatively and individually. There are 3 bookable seminar rooms available for workshops, presentations, skills training, departmental inductions or other activities related to your research community.
Learning Grid 1 and Learning Grid 2 are separate study areas in University House, offering approximately 300 collaborative and individual study spaces with a range of equipment supporting this. LG2 has 2 bookable study/presentation rooms.
The facility provides an integrated, flexible space that supports students by facilitating independent learning including individual study, group problem-solving activities, team working and presentation work.
The Learning Grid Leamington is located in the Town Hall in Leamington Spa and is a smaller alternative study space for students living in Leamington. There is a range of spaces for independent study, including some with computers and others for laptop use. There is also a bookable group study room. A proportion of the individual spaces can be booked online by undergraduates and taught postgraduate students.
The Learning Grid Rootes opened in May 2013 and is located close to student accommodation. The Learning Grid Rootes is a study space focussing on collaboration and innovation in learning with bookable group study rooms.
The Biomed Grid is a based on the Gibbet Hill Campus of the University of Warwick. It is a smaller facility than the central Learning Grid specifically tailored to the needs of Biological Sciences and Medical Students.
The Community Engagement Team provides support to students in our Learning Grids and Library spaces through a programme of events to help students develop their skills and think about their wellbeing.
The Teaching Grid service provides accessible, collaborative support for all staff involved in teaching or training practice at the University of Warwick. Working in collaboration with key university partners - the WIHEA, Learning Development Centre, Academic Technology, IATL, Teaching Quality Unit, skills services and Library subject specialists - the Teaching Grid furthers the University strategy to develop outstanding and innovative teaching at Warwick.
The Postgraduate Hub provides a multipurpose dedicated area for all postgraduate students at Warwick. It is located outside of the Library in Senate House and there are a number of collaborative working zones (all bookable), meeting and social spaces, as well as a computer suite with its own printing facility. The space was created and developed as part of Warwick's continued investment in the postgraduate student experience.
The Library’s website provides information about collections, services and staff, as well as links to Encore (the Library’s online catalogue), databases, full-text electronic journals/books and other information sources relevant to teaching and research at the University.
- Our internet-based databases, journals and e-books are available to Warwick staff and students
- We encourage enquiries by email to specific services and to individual Library staff from on and off campus
- Notifications of overdue books, reservations awaiting collection, etc., are sent by email to customers with central email addresses
- The Library has a dedicated Training Room designed for teaching students academic skills. It is a fully networked high-specification IT training facility containing 28 student computers directly linked to a tutor computer with Syncroneyes software available. The room is configured cabaret style with flip-up computers making it a versatile training/workshop room
- There are public IT workareas in the main Library with over 250 open access computers
All members of the University may borrow material from the Library. Circulation services are available for much of the time the Library is open. Around 1 million books are issued/renewed each academic year.
To get books and periodicals back on the shelf and available for use as fast as possible the Library’s shelving teams work 7 days a week in shifts (from 7am to 9pm each weekday, with separate weekend timings). Apart from the busiest times material is generally shelved in less than 24 hours. Each year the equivalent of two thirds of the Library stock is reshelved.
Borrowing entitlements and loan periods depend on the status of the borrower and of the item being borrowed. They range from 15 books for 2 weeks for undergraduates to 50 books for an academic session for academic staff.
Book categories: special statuses include schools and part-time loan (for part-time students only) collections. Books and articles - copyright-cleared - in heavy demand, such as those on reading lists, are kept in the Short Loan Collection. Where possible materials are digitised as part of our course extracts service.
Books on loan can be renewed if not reserved by another user. This can be done online via My Library Account, by email/telephone, using a self-issue machine or in person at the Helpdesk on Floor 1.
Any book on loan can be recalled. Recalls can be made in person via My Library Account or by completing a reservation form for Library staff to process. Books recalled online are recalled automatically and the borrower is given one week to return the item. When recalled books are returned the reserver is sent email notifications of availability. Over 60,000 reservations are made (including more than 7,000 Short Loan reservations) in an academic year.
Books on order for Library stock can also be reserved (order information is included in Webcat). Reserved on-order books are given priority for processing on arrival.
Material not in stock in the Library can be obtained by any member of the University through Document Supply. Students must obtain a tutor's authorisation before an application can be made. The Library makes around 3,500 Document Supply requests a year.
In addition, we have Article Reach, a free service which enables current staff and students to obtain journal articles that are not held by the University of Warwick. It is made up of an international consortium of academic libraries, who agree to share certain resources with other member institutions.
The Ethnicity and Migration Collections are the combined collections of the Centre for Research in Ethnic Relations and the Institute of Race Relations. They are major research resources for the study of race and ethnicity, with both a UK and international focus. The Ethnicity and Migration Collections are located on the fifth floor of the Library.
- UK pamphlets and grey material which includes evidence to government enquiries and community political material
- a United States collection focusing on black history, civil rights and black power
- an African collection focusing on colonial history and material from liberation movements
- material on urban disturbances involving ethnic minority communities in the UK
- historic journals such as Presence Africaine, Black Panther and Muhammad Speaks
The Official Publications section includes Stationery Office, other UK, and European official publications. The Library is a European Documentation Centre.
German Literature: the Library has one of the best university collections of post-1945 literature in the country. Over 2,500 authors are represented.
The Modern Records Centre is the main British repository for national archives of trade unions and employers' organisations, and also has strong collections relating to pressure groups, fringe political parties and transport.
Academic Support Librarians support teaching, learning and research throughout the University. Each Academic Support Librarian acts as a Library representative to a number of departments. They liaise with all members of their departments. In addition, to ensure consistency of approach most departments assign a member of academic staff to be their formal Library representative.
Academic Support Librarians work closely with departments and their Library representatives, and attend Departmental and Faculty Liaison Groups/Staff-Student Liaison Committees. They disseminate information about the Library and receive news and feedback from departments, ensuring the Library is aware of and able to responds to user needs.
As well as being responsible for collection development and specialist enquiry services in their areas, Academic Support Librarians provide teaching and skills development programmes for all user groups, ranging from a general introduction to the Library for all new students to advanced training in the use of online databases and electronic journals. Introductory, follow-up and tailored sessions can be organised by departments in liaison with individual Academic Support Librarians as appropriate.
The Library is a member of SCONUL, the Mercian Collaboration of Midlands HE Libraries, Research Libraries UK (RLUK) and is also part of the SCONUL Access scheme. This allows many university library customers to borrow or use books and journals at other libraries which also belong to the scheme.
There are reciprocal borrowing arrangements for research students and staff with all West Midlands higher education institutions (the Access West Midlands scheme). In addition, taught postgraduates may use Coventry University Library for reference all year round.
The Library is committed to discovering and responding to the needs of its customers through formal and informal avenues.
- We are represented at Senate and Faculty Boards and attend departmental meetings where invited
- We are represented on a number of the University’s Committees and Groups such as Research Committee and Faculty Boards
- Subject staff also attend Departmental Staff Student Liaison Committees
- Named Library staff have responsibility for part-time, 2+2, students with disabilities, international and foundation students. They attend inductions, liaison committees and other meetings
- We have a strong and active social media presence on Facebook, Twitter, blogging platforms, all of which enable students to make enquiries, suggestions and leave feedback