How to deposit

Submit your research outputs by selecting your preferred deposit method:

Simple deposit

Through the simple deposit form using your Warwick Username and Password.

Email deposit

Email us specific details (e.g. author names, article title, journal title, DOI/web link, acceptance date, etc.) of your publications to publications at warwick dot ac dot uk.

Self deposit

For experienced repository users, you can enter the full-details into wrap.warwick.ac.uk.

Select 'New deposit' (you will need to be logged in to your Warwick Username and Password).

Watch our video:

  Accessible transcript

Hello and welcome to the 'how to deposit to the publication service and WRAP'.

Firstly navigate to the WRAP homepage WRAP.Warwick.AC.UK and log in using your University of Warwick username and password.

When you are logged in you will see a menu on the left hand side to begin adding records.

Select 'manage deposits'. If you have a PubMed ID or DOI for the item you are depositing you can quickly import the details but if for any reason the record does not import you can do so manually by selecting 'new item'. Select from the drop-down list DOI and click the 'import button'.

Copy and paste the DOI number and click 'import items'.

Add the full text to the record by clicking the 'upload button' and choosing your file. We recommend authors upload the accepted version of the article which is the version after peer review changes but before copy editing by the publisher, as it's the version the majority of publishers will allow us to use.

Add more information about what you have uploaded by clicking the 'options button'; for example selecting the content uploaded and the type of document; and then press 'update metadata'.

You can now edit the record by pressing the 'details button' to go to the next screen, most of these will have been populated from the import process but add more details such as

• the abstract the department in the divisions field
• the status of the record

The bibliographic citation has to have a reference for the article so complete this as best you can.

Also complete the dates of the record and funder and grant number if applicable. When complete click the 'deposit button' at the top of the screen.

This shows an agreement that allows us the right to display your work.

If you agree, select 'deposit item now'.

When deposited the record will be held in a review area and checked by the WRAP team to ensure it conforms to cataloging standards.

It will also be checked for copyright and if compliant made available in WRAP.

That's the end of the screencast, thank you for watching.

Print our guide

About the service

Find out all about the service, including history, how the services differ and the benefits of the service.

We accept a wide range of research outputs including; journal articles, PhD Theses, conference proceedings, reports, datasets, multimedia items, working papers and book chapters.

Service status

Warwick's OA Policy

With effect from April 2013 all University members are required to deposit into the research outputs repository, the final (refereed and corrected) accepted versions of their peer-reviewed journal articles and peer-reviewed conference articles.

Please note: This applies to all University staff and members of the University (including research students) and is subject to publisher restrictions.

Read Warwick's OA policy.

Photo attribution: Photo by Federica Diliberto, Creative Commons Zero (CC0), cropped and colour filtered from the original.

Open Access and the next REF

For the next Research Excellence Framework (REF) process there is a policy on open access.

Find out more about what that means for your research and submit your research.

Book a session

WRAP 1-2-1 is your opportunity to book a personalised session from a member of the WRAP team to discuss any open access related matters.

We can assist with

• use WRAP to deposit your work
• Open Access overview
• publisher copyright & journal policies
• funder open access requirements
• triage of service needs & specialist referral
• related partner services
• REF2028 Open Access submission

Photo attribution: Photo by Charles Deluvio, under an Unsplash licence, cropped and colour filtered from the original.